Government Tender for Hiring of 12+1 Seater Petrol/Diesel AC Jeep Vehicles for Nadiad Substation

This government tender issued by Gujarat Energy Transmission Corporation Limited seeks bids for a two-year contract to provide 12+1 seater AC Jeep vehicles for operational needs at the Nadiad Substation. The contract covers 24 hours daily service with a monthly mileage limit of 3000 km, ensuring reliable transportation for official duties. The tender aims to select qualified vehicle operators who meet strict eligibility and technical standards, including vehicle specifications, driver health certifications, and legal documentation. The procurement process is conducted online through the NPROCURE portal, offering transparency and efficiency. The project contributes to Gujarat's infrastructure development by supporting energy transmission operations, with a focus on safety, compliance, and cost-effectiveness. Bidders are encouraged to review detailed requirements, submit their technical and financial proposals within stipulated deadlines, and participate in a competitive bidding environment to secure this valuable government contract.

• Provide 12+1 seater petrol/diesel driven AC Jeep vehicles as per the specifications outlined in the tender document.

• Ensure all vehicles are model July 2022 or later, passing all safety and emission standards.

• Maintain regular vehicle maintenance and valid registration, insurance, fitness certificates, and permit documents.

• Provide experienced drivers with valid driver licenses and health certificates.

• Submit vehicles for scheduled inspections and adherence to safety protocols.

• Maintain vehicle availability 24 hours daily, with a monthly operational capacity of 3000 km.

✓ Must have a valid PAN Number Document.

✓ Submit Vehicle Documents including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance Copy, and Vehicle Road Tax.

✓ Provide Driver License Copy.

✓ Submit GST Registration Number Documents.

✓ Present a Doctor’s Certificate certifying the health and eyesight of the driver.

✓ Demonstrate firm registration documents such as Partnership Deed, Form-G, POA, or Self-Declaration for Proprietorship.

✓ Provide Provident Fund Code Number Documents or a self-declaration on Rs.300/- stamp paper with notarization.

✓ Fill and submit Annexure 1 to 3 as part of the technical bid.

Parameter	Specification
Vehicle Model	July 2022 or later
Seating Capacity	12+1 passengers
Fuel Type	Petrol or Diesel
AC	Yes
Certification	Must have valid fitness, insurance, and permit certificates
Driver Qualification	Valid driving license and health certificates
Maintenance	Regular servicing as per manufacturer standards

Sequential process: 1. Submit all required documents. 2. Undergo technical inspection. 3. Vehicle and driver verification. 4. Final approval and contract signing.

The estimated contract value is approximately INR 18,72,108 for the entire two-year period, covering vehicle leasing, maintenance, and driver costs. The financial bid must specify the percentage rate applicable to the contract, submitted via the Percentage Rate form. The EMD amount is INR 18,730, which must be submitted along with the bid as per the guidelines.

Cost Component	Amount (INR)
Estimated Contract Value	18,72,108
EMD Deposit	18,730
Tender Fee	1,180

Payment terms include **monthly payments** based on the agreed rate, with **progressive payments** aligned with contract milestones. Bidders should ensure compliance with all financial documentation and submission deadlines.

1. Download and review the tender documents from the NPROCURE portal.
2. Submit the Tender Fee and EMD along with required documents before the deadline.
3. Participate in the online technical evaluation by submitting all technical documents.
4. Await technical clearance; successful bidders will be invited for commercial bidding.
5. Submit the percentage rate bid online.
6. The evaluation will be conducted based on technical and financial criteria.
7. The final award will be announced after evaluation.

Timeline	Date & Time
Bid Submission Start	16-06-2025 18:09
Bid Submission End	05-07-2025 16:00
Technical Evaluation	05-07-2025 16:10
Commercial Evaluation	05-07-2025 16:15

**Important:** All bids must be submitted electronically via the NPROCURE portal. Bidders are advised to ensure their digital certificates are valid and functional before submission.

Criterion	Weightage
Technical Compliance	50%
Vehicle Quality & Specifications	25%
Price & Rate Offer	25%

Evaluation factors include: - Completeness and authenticity of submitted documents - Conformance to technical specifications - Experience in government vehicle contracts - Cost competitiveness

Minimum qualifying score in technical evaluation is 50%. The final selection will be based on combined technical and financial scores, with the highest scoring bidder awarded the contract. Transparency and fairness are maintained throughout the process.

Date	Event	Details
16-06-2025	Bid Opening	Start of bid submission
05-07-2025	Bid Closing & Technical Evaluation	Last date for submission and technical assessment
05-07-2025	Final Evaluation	Commercial bid opening
05-07-2025	Contract Award	Notification of successful bidder

**Critical deadlines**: All submissions must be completed by **16:00 on 05-07-2025**. Bidders are advised to adhere strictly to timelines to avoid disqualification.

For queries and assistance, contact:

| Name | KD Khodiyar |
| Phone | 9925208674 |
| Department | Gujarat Energy Transmission Corporation Limited, GETCO Transmission Circle Office Nadiad |
| Address | Nadiad, Gujarat |
| Email | Not specified |

Bidders can also reach out to the (n)Procure support team at GNFC Ltd. for technical support, training, and clarifications. Support contact details are available on the NPROCURE portal.

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday at (n)code solutions, GNFC Ltd. premises, to familiarize themselves with the online bidding process. The tender documents are available for free download from the NPROCURE portal until the submission deadline. Bidders must ensure their digital certificates are valid for signing bids electronically. The contract emphasizes compliance with all safety, legal, and technical standards, ensuring quality service delivery for Gujarat's energy infrastructure projects.