Government Tender for Hiring Close Body Diesel Jeep for Umargam Industrial Division

This government tender invites qualified contractors to supply a close body diesel Jeep (without AC) for the Umargam Industrial Division in Gujarat. The vehicle must be in good condition, latest model not older than 3 months, and capable of 24-hour duty with maximum passing. The contract spans 36 months with an option to extend for an additional year based on performance. The contractor will be responsible for fuel, insurance, and other operational costs. The tender aims to ensure reliable transportation for industrial operations, with specifications emphasizing vehicle condition, performance, and compliance with technical standards. Interested bidders should review the detailed technical specifications and submit their proposals before the deadline. This opportunity is ideal for companies specializing in vehicle leasing, industrial vehicle supply, and transportation services, seeking to partner with Gujarat government entities for long-term contracts.

The selected contractor shall provide a close body diesel Jeep meeting the following requirements:

• Model not older than 3 months from the date of delivery.
• Capable of 24-hour duty with maxi passing.
• Vehicle must be in excellent condition and well-maintained.
• The vehicle should have up-to-date insurance, registration, and fitness certificates.
• Driver to be provided by the contractor, with valid driving license.
• The contractor shall be responsible for fuel, insurance, maintenance, and repairs during the contract period.

Key Deliverables:

• Supply of one fully operational diesel Jeep as per specifications.
• Delivery at Vapi Industrial Division.
• Vehicle readiness for immediate deployment.
• Documentation including registration, insurance, and fitness certificates.

✓ Must have valid tender fee and EMD payment proof.
✓ Must submit all required preliminary documents as specified.
✓ Must possess technical qualification documents as per tender requirements.

Criterion	Details
Tender Fee & EMD	Proof of payment required
Technical Documents	All relevant technical certifications
Vehicle Ownership	Valid registration and ownership documents
Experience	Prior experience in supplying industrial vehicles
Financial Capacity	Minimum turnover of **[specify amount]** in last fiscal year

**Critical Eligibility Points:** - Valid **digital certificates** for online bidding. - Compliance with **Gujarat state vehicle standards**. - No pending legal disputes related to vehicle supply or transportation.

The vehicle must adhere to the following technical parameters:

Specification	Requirement
Model Year	Not older than 3 months
Engine Capacity	Minimum 1500cc
Fuel Type	Diesel
Vehicle Condition	Brand new or in excellent condition
Certification	Valid registration, insurance, fitness certificates
Dimensions	Standard size for close body Jeep
Maintenance	Regular servicing as per manufacturer guidelines

**Sequential Procedure for Technical Compliance:**

The estimated contract value is approximately INR 21,42,000 for the entire 36-month period, with a per-month cost structure outlined below:

Cost Component	Amount (INR)
Vehicle Cost	Included in bid
Fuel & Maintenance	To be borne by contractor
Insurance & Registration	To be borne by contractor
Service Charges	As per bid

**Payment Terms:** - Payments will be made **monthly** based on **invoice submission**. - **Performance-based payments** will be evaluated during inspections. - The **total contract value** is subject to adjustments based on **extension terms**.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare and submit the technical and financial bids electronically via the nProcure portal.
3. Bid submission deadline is 27-06-2025 at 17:00.
4. Evaluation of bids will be conducted on 27-06-2025, with preliminary, technical, and commercial assessments.
5. Bid opening will be in the presence of authorized officials.
6. Contract award will be announced shortly after evaluation.

Timelines:

Event	Date	Details
Bid Submission Start	13-06-2025 18:00	Bidders can begin submitting bids
Bid Submission End	27-06-2025 17:00	Last date for submission
Bid Opening	27-06-2025	Evaluation and announcement

**Important:** Bidders must ensure **all documents** are uploaded correctly and **adhere to submission deadlines** to avoid disqualification.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical compliance and vehicle quality	50%
Cost competitiveness	30%
Experience and past performance	20%

Evaluation factors include: - **Adherence to technical specifications**. - **Financial bid competitiveness**. - **Bidder’s experience in similar projects**. - **Compliance with eligibility criteria**.

Minimum thresholds:

• Technical compliance score of at least 70%.
• Financial bid within budget limits.

Date	Event	Details
13-06-2025	Bid Start	Bidders can begin submitting bids from this date
27-06-2025	Bid End & Document Download	Last date for bid submission and document download deadline
27-06-2025	Preliminary Evaluation	Evaluation of eligibility documents
27-06-2025	Technical Evaluation	Technical assessment of submitted vehicles
27-06-2025	Commercial Evaluation	Final bid opening and evaluation
To be notified	Contract Award	Announcement of successful bidder

All deadlines are strict; late submissions will not be entertained. Bidders should ensure timely completion of all procedures.

For inquiries and clarifications, bidders can contact:

Executive Engineer Vapi Industrial Division

• Address: NH No-8, Balitha, Vapi - 396191, Gujarat
• Phone: 9879200765
• Email: Not specified in the tender document

Support for Digital Bidding:

• Support Team: (n)Code Solutions, GNFC Ltd.
• Address: GNFC Infotower, S.G. Road, Ahmedabad, Gujarat
• Phone: +91-79-40007517, 40007514, 40007515
• Email: nprocure@ncode.in
• Toll-Free Support: 73590 21663

Bidders are encouraged to contact support for technical assistance and training related to online bid submission.

All participating bidders must ensure compliance with Gujarat government procurement policies and vehicle standards. The tender documents are available for download from the official portal, and bidders are advised to review all terms and conditions carefully. The training sessions on online bidding are scheduled every Saturday, providing an opportunity for bidders to familiarize themselves with the process. The contract duration is 36 months, with an option to extend for an additional year based on performance and mutual agreement. The successful bidder will be required to sign a formal contract and adhere to all specified terms, including timely delivery, vehicle maintenance, and operational standards.