Government Tender for Hiring AC Closed Body Petrol/Diesel Jeep Vehicles for Power Sector Operations

This government tender offers an opportunity for qualified vehicle service providers to supply Maxi passing Jeep vehicles with AC closed bodies, suitable for power sector operations in Gujarat. The contract involves providing vehicles that are less than 3 years old, fully insured, and capable of covering a minimum of 3000 KM per month, 12 hours daily. The vehicles will be used at the 220kV Agiyol Sub Station under Gujarat Energy Transmission Corporation Limited (GETCO), supporting critical power transmission infrastructure. The tender aims to select reliable vendors who can meet technical, financial, and eligibility criteria, ensuring seamless transportation support for Deputy Engineers and technical staff. The project duration is 24 months, with a bid submission deadline of July 1, 2025. Bidders must adhere to strict documentation and certification requirements, including vehicle and driver licenses, GST registration, and financial deposits. This procurement aligns with Gujarat's power and energy sector development goals, emphasizing quality, safety, and compliance.

The selected vendor will be responsible for providing the following services:

• Supply of Maxi passing Jeep vehicles with AC closed bodies, petrol/diesel driven, model-less than 3 years old.
• Vehicles must have 8+1 passenger capacity and be fully insured.
• Vehicles should operate a minimum of 3000 KM per month and be available for 12 hours daily.
• Vehicles must be equipped with two airbags for safety, specifically for Deputy Engineer CMS units.
• The vendor shall ensure all vehicles possess valid registration, fitness certificates, insurance, and road tax.
• The vehicles should be maintained in excellent condition, adhering to all safety and emission standards.

• ✓ Must have valid PAN Number and GST Registration.
• ✓ Must provide Vehicle RC Book, Insurance Copy, and Fitness Certificate.
• ✓ Must submit Driver License Copy and Vehicle Rod Tax documents.
• ✓ Must furnish Provident Fund Code Number or a self-declaration undertaking on Rs.300/- stamp paper.
• ✓ Must submit Annexure I, II, and III filled as per tender instructions.
• ✓ Must provide Diesel/Petrol Rate copy from 15 days prior to tender submission.
• ✓ Must deposit Vehicle Deposit of Rs. 15,000 via RTGS/NEFT.

Qualification Criteria	Details
Experience	Proven track record in providing similar vehicle services
Financial Stability	Demonstrable financial capacity to sustain the contract
Certification	Valid vehicle and driver certifications
Legal Compliance	Valid licenses, permits, and registrations

**Note:** Bidders must meet all technical, financial, and legal criteria to qualify for technical evaluation.

Vehicles must conform to the following technical parameters:

Parameter	Specification
Model Year	Less than 3 years old
Vehicle Type	Maxi passing Jeep with AC closed body
Passenger Capacity	8 + 1
Safety Features	Two airbags, seat belts
Fuel Type	Petrol or Diesel
Certification	Valid RC, Fitness, Insurance
Operating Hours	12 hours daily
Minimum KM	3000 KM per month

The process involves: 1. Inspection of vehicle documents. 2. Verification of vehicle condition. 3. Compliance with safety and emission standards. 4. Final approval and registration for contract deployment.

The estimated contract value is approximately Rs. 15,13,386.00, with a bid EMD of Rs. 15,135, payable via RTGS/NEFT. The financial bid will be evaluated based on the percentage rate offered by the bidder.

Cost Component	Amount (Rs.)
Estimated Cost	15,13,386.00
EMD	15,135
Bid Validity	180 days

Payment terms include: - **50%** payment after vehicle deployment and initial inspection. - **Remaining 50%** upon satisfactory completion of each month’s service. - Payments to be made through RTGS/NEFT as per the schedule. - The vendor must submit detailed invoices and supporting documents for each payment cycle.

The bidding process involves the following steps:

1. Download Tender Documents from the official portal before the deadline.
2. Submit Technical and Financial Bids electronically via the nProcure portal by July 1, 2025, 4:00 PM.
3. Technical Evaluation will be conducted on July 1, 2025, at 4:05 PM.
4. Commercial Evaluation will follow immediately after technical clearance.
5. Final Selection will be announced, and successful bidders will be notified.

Timeline	Date & Time
Bid Submission Start	16-06-2025 19:00
Bid Submission End	01-07-2025 16:00
Technical Evaluation	01-07-2025 16:05
Commercial Evaluation	01-07-2025 16:10
Contract Award	To be notified

**Important:** Bidders must ensure all documents are complete and submitted before the deadline. Late submissions will not be entertained.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical Competence	40%
Financial Offer (Rate %)	30%
Experience & Past Performance	20%
Compliance with Eligibility	10%

Minimum qualifying marks for technical evaluation are **60%**. The highest scoring bidder will be awarded the contract. Factors such as vehicle condition, compliance with safety standards, and financial competitiveness will be key determinants. The evaluation committee reserves the right to seek clarifications or conduct site inspections before final decision.

Date	Event	Details
16-06-2025	Bid Start Date	Tender documents available for download from portal
01-07-2025	Bid Submission Deadline	Last date for submitting bids electronically
01-07-2025	Technical Evaluation	Scheduled at 4:05 PM
01-07-2025	Commercial Evaluation	Scheduled at 4:10 PM
05-07-2025	Contract Award	Expected date of notification

**Note:** All bids must be submitted before the deadline. No extensions will be granted.

For queries and assistance, bidders can contact:

Contact Person	H P CHAUHAN
Email	setrhmt.getco@gebmail.com
Address	Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation Compound, Near Motipura Circle, NH-08 Motipura, Himatnagar - 383001
Phone	+91-79-40007517, 40007514, 40007515
Support Email	nprocure@ncode.in
TOLL-FREE	73590 21663

Bidders are encouraged to attend the free vendor training sessions scheduled every Saturday at (n)Code Solutions, Ahmedabad, to facilitate online bidding procedures.

All participating bidders must ensure compliance with the detailed tender documents available for download. The tender emphasizes transparency, safety, and quality standards. Bidders should review all eligibility and technical criteria carefully. The procurement process is conducted through the nProcure portal, and all submissions must be made electronically. The Gujarat Energy Transmission Corporation Limited (GETCO) reserves the right to accept or reject any bid without assigning reasons. Bidders are advised to verify all requirements and prepare documentation accordingly to ensure smooth participation. Regular updates and clarifications will be posted on the official portal.