Government Tender for Hiring Non-AC Petrol/Diesel Jeep Vehicles for Gujarat Power Sector

This government tender invites qualified bidders to provide hiring of Maxi passing company made without AC closed body Petrol/Diesel driven Jeep vehicles for Gujarat Energy Transmission Corporation Limited. The vehicles must be less than 3 years old, fully insured, and equipped with essential safety features like two airbags for Junior Engineers. The contract covers the supply of vehicles capable of covering a minimum of 3000 KM per month, operating 12 hours daily, to support power transmission operations at the 66 KV Himatnagar Substation. The tender aims to ensure reliable transportation for field engineers, enhancing operational efficiency in Gujarat's power infrastructure. The project duration is 24 months, with a total estimated value of approximately INR 13,74,786. Interested bidders must adhere to specified eligibility criteria, submit technical and financial proposals via the official e-procurement portal, and comply with all terms and conditions outlined in the tender document.

The selected contractor shall provide the following services:

• Supply of non-AC petrol/diesel Jeep vehicles that are less than 3 years old and fully insured.
• Vehicles must be model-less and capable of carrying 8+1 passengers.
• Vehicles should be equipped with two airbags for Junior Engineers.
• Minimum operational capacity of 3000 KM per month and operation for 12 hours daily.
• Vehicles must have valid documents including RC Book, Insurance, Contract Carriage Permit, Fitness Certificate, and Vehicle Rod Tax.
• The contractor shall ensure regular maintenance, timely servicing, and compliance with safety standards.
• All vehicles must be insured and registered as per Gujarat state regulations.

✓ Must have valid registration and ownership documents for the vehicles.
✓ Must possess a valid GST registration number.
✓ Must submit PAN card and Vehicle RC Book.
✓ Must provide Driver License copies for drivers.
✓ Must have valid Contract Carriage Permit and Fitness Certificate.
✓ Must submit Vehicle Insurance Copy and Vehicle Rod Tax proof.
✓ Must provide Provident Fund Code Number or self-declaration on Rs.300 stamp paper with notarized certificate for self-driving.
✓ Must fill and submit Annexure I, II, and III.
✓ Must submit Diesel/Petrol rates copy 15 days prior to tender closing.
✓ Must deposit Rs. 15,000 vehicle deposit via RTGS/NEFT.

Vehicles must be less than 3 years old from the date of tender opening, with valid registration and insurance. They should be model-less and capable of carrying 8+1 passengers. The technical parameters include:

Parameter	Specification
Vehicle Age	< 3 years
Fuel Type	Petrol or Diesel
Passenger Capacity	8+1
Safety Features	2 airbags for Junior Engineer
Insurance	Valid comprehensive insurance
Registration	Valid RC Book
Permit	Valid Contract Carriage Permit
Fitness Certificate	Valid and up-to-date

The process involves: 1. Submission of technical documents including vehicle registration, insurance, permits. 2. Verification of documents by the authorities. 3. Technical evaluation based on compliance. 4. Financial bid opening for eligible bidders.

The total estimated cost for the project is INR 13,74,786, with a bid security (EMD) of INR 13,750. The financial proposal should include the rate per vehicle per month, covering all operational costs. Payment terms are as follows:

• 30% advance payment upon contract signing.
• 40% after 6 months based on performance.
• Remaining 30% after project completion.

Cost Component	Amount (INR)
Estimated Cost	13,74,786
Bid Security (EMD)	13,750
Vehicle Deposit	15,000

Bidders must submit a detailed financial bid through the e-procurement portal, ensuring transparency and compliance with tender guidelines. The contract will be awarded based on the combined technical and financial evaluation.

The bidding process involves the following steps:

1. Download and review the tender document from the official portal.
2. Attend the free vendor training camp if needed.
3. Submit the technical bid, including all required documents, before the deadline.
4. The technical evaluation will be conducted on 01-07-2025 at 16:05.
5. Qualified bidders will proceed to the commercial bid opening scheduled at 16:10 on the same day.
6. Final selection based on combined technical and financial scores.

Milestone	Date	Details
Bid Submission Deadline	01-07-2025 16:00	Last date for submission
Technical Evaluation	01-07-2025 16:05	Technical assessment
Commercial Bid Opening	01-07-2025 16:10	Financial evaluation

**Important:** Bidders must ensure all documents are complete and submitted through the official e-procurement portal before the deadline.

The evaluation will be based on a combined scoring system:

Criteria	Weightage
Technical Compliance	40%
Experience & Past Performance	20%
Financial Offer	40%

Minimum qualifying marks for technical compliance are 70%. Bidders must meet all eligibility criteria and submit complete documentation. The final decision will consider the bidder's ability to meet technical specifications, experience, and competitive pricing. The evaluation team will score each bid accordingly, and the highest combined score will be selected for contract award.

Date	Event	Details
16-06-2025	Bid Submission Start	Bidders can start submitting bids from this date
01-07-2025	Bid Submission End	Last date for bid submission at 16:00
01-07-2025	Technical Evaluation	Scheduled at 16:05
01-07-2025	Commercial Bid Opening	Scheduled at 16:10
16-07-2025	Contract Award	Expected date for contract finalization

**Note:** Bidders are advised to submit all documents before the deadline to avoid disqualification.

For queries and assistance, contact:

Name	H P CHAUHAN
Department	Gujarat Energy Transmission Corporation Limited
Address	Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation Compound, NH-08 Motipura, Himatnagar - 383001
Email	setrhmt.getco@gebmail.com
Phone	+91-79-40007517, 40007514, 40007515
Support Team	(n)Procure Support, GNFC Ltd., Ahmedabad

Bidders are encouraged to contact well in advance for clarifications or training sessions.

All bidders must carefully review the detailed tender document available for download. The tender process is fully electronic, and physical submissions are not accepted. Bidders should ensure compliance with all eligibility and technical requirements, and submit the necessary documents, including EMD and tender fee via RTGS/NEFT. A free vendor training camp will be organized weekly to assist bidders in understanding the process. The successful bidder will be required to sign a comprehensive contract adhering to Gujarat state transportation regulations and the terms specified in the tender document. For further details, refer to the official tender notice and supporting documents linked below.