Government Tender for Hiring Open Body Diesel Jeep for Vapi Industrial Division

This government tender invites qualified bidders to supply an open body diesel Jeep (without AC) for the Vapi Industrial Division of Dakshin Gujarat Vij Company Ltd. (DGVCL). The vehicle must be in excellent condition, not older than 3 months, and capable of handling up to 12 hours duty with a maximum of 3000 km per month. The contract duration is 3 years with an option to extend for an additional year based on satisfactory performance. The procurement aims to ensure reliable transportation for industrial operations, supporting power and energy sector activities in Gujarat. The tender provides comprehensive details on eligibility, technical specifications, and submission deadlines, encouraging participation from experienced vehicle suppliers and transportation service providers. The process emphasizes transparency, with clear evaluation criteria and structured stages for preliminary, technical, and commercial assessments.

The selected contractor shall provide a latest model open body diesel Jeep that meets the following requirements:

• Vehicle Condition: Must be in excellent condition, not older than 3 months.
• Model Specifications: Latest model with maximum passing for 12 hours duty.
• Operational Capacity: Capable of covering up to 3000 km per month.
• Contract Duration: 3 years, with an extension option of 1 additional year based on performance.
• Cost Responsibilities: The contractor shall bear the costs of diesel, insurance, and other related expenses.

The key deliverables include:

• Delivery of the vehicle at Vapi Industrial Division.
• Maintenance and operational support during the contract period.
• Compliance with all technical and safety standards.

Bidders must meet the following eligibility requirements:

• ✓ Must have paid the tender fee and EMD, with proof attached.
• ✓ Must submit all documents specified in the tender documents for preliminary and technical stages.
• ✓ Must possess valid certificates and licenses as required.
• ✓ Should have prior experience in supplying similar vehicles or transportation services.

Financial Qualification	Criteria
Minimum Turnover	Rs. 17,24,400 (approx.) in the last financial year
Experience	At least 2 years in vehicle supply or transportation services

**Important:** Bidders must provide valid technical and financial documents as per the tender guidelines to qualify for evaluation.

The vehicle must be a latest model diesel Jeep with the following technical parameters:

Parameter	Specification
Model Year	Not older than 3 months
Engine Capacity	As per manufacturer standards
Fuel Type	Diesel
Duty Hours	Capable of 12 hours continuous operation
Mileage	Up to 3000 km per month
Certification	Vehicle must have valid registration and insurance

Sequential process for technical compliance: 1. Submit vehicle details and certification documents. 2. Vehicle inspection and verification by authorized officials. 3. Approval for deployment based on compliance with specifications.

The estimated cost for the entire contract is approximately Rs. 17,24,400, covering vehicle procurement, maintenance, and operational expenses. The bid should include a detailed cost breakdown:

Cost Component	Estimated Cost
Vehicle Cost	Rs. 10,00,000
Insurance	Rs. 1,00,000
Maintenance & Fuel	Rs. 6,24,400
Total	Rs. 17,24,400

Payment terms include: - 30% advance upon contract signing. - Remaining payments linked to milestones and monthly performance. - Payments will be processed through electronic transfer post verification.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Submit the bid along with required documents and EMD before the deadline.
3. Attend the technical and commercial evaluation meetings scheduled on the specified dates.
4. Final evaluation based on technical compliance and financial competitiveness.
5. Award of contract to the successful bidder.

Timeline	Event
13-06-2025	Tender publication and start of bid submission
27-06-2025	Bid submission deadline
27-06-2025	Technical and commercial evaluation
28-06-2025	Contract award announcement

**All bidders must ensure timely submission and complete documentation to participate.**

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance and vehicle condition	50%
Cost competitiveness	30%
Past experience and credentials	20%

Minimum thresholds include: - **Technical compliance score of at least 70%.** - **Bid amount within the estimated budget.**

Evaluation factors include vehicle quality, bidder’s experience, and financial offer. The highest scoring bid will be selected for contract award.

Date	Event	Details
13-06-2025	Tender Notice Release	Publication of tender details
27-06-2025	Bid Submission Deadline	Last date for submitting bids
27-06-2025	Bid Opening	Technical and commercial evaluation
28-06-2025	Contract Award	Final decision and announcement

**Note:** Bidders must adhere to these deadlines to ensure participation.

For queries and assistance, contact:

Name	Designation	Contact Number	Email
Executive Engineer Vapi Industrial Division	Tender Inviting Authority	9879200765	nprocure@ncode.in

Address: **Executive Engineer Vapi Industrial Division, NH No-8, Balitha, Vapi - 396191, Gujarat**. Support services are available during working hours for clarifications and technical support.

All prospective bidders are encouraged to attend the free vendor training sessions organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. This session covers the online bidding process, document submission, and technical requirements. Bidders must ensure they have a valid Digital Certificate for secure bid submission, obtainable from licensed Certifying Authorities in India. The tender process emphasizes transparency and fairness, with detailed evaluation criteria and structured stages. Participants are advised to review all linked documents, including the technical specifications and terms & conditions, before submitting their bids.