Government Tender for Hiring 5 Non-AC Diesel Jeep Vehicles for Surat Rural Division

This government tender invites qualified vendors to provide five (05) non-AC closed body diesel jeeps on a contractual basis for 12 hours daily to the Surat Rural Division Office of Dakshin Gujarat Vij Company Ltd. (DGVCL). The contract duration is 36 months, with an estimated project cost of approximately INR 86.22 lakh. The tender aims to ensure reliable transportation for administrative purposes, enhancing operational efficiency. Key details include the tender submission start date on October 4, 2024, and the deadline on May 19, 2025. The process involves multiple stages: Preliminary, Technical, and Commercial, with specific documentation and bid submission requirements at each stage. Bidders must meet eligibility criteria, including proof of tender fee and EMD payment, and technical qualifications. The tender promotes transparency, competitive pricing, and adherence to government procurement policies, making it an ideal opportunity for vehicle suppliers and transport service providers in Gujarat.

The scope of work involves providing five (05) non-AC closed body diesel jeeps on a contract basis for a period of 36 months. The vehicles must meet the following key deliverables:

• Supply of non-AC diesel jeeps as per specifications.
• Ensuring vehicles are well-maintained and roadworthy.
• Providing vehicles for 12 hours daily as required by the Surat Rural Division.
• Compliance with all safety and emission standards mandated by government regulations.

The process includes:

1. Bid Submission: Bidders must submit all required documents including tender fee, EMD, and technical qualifications.
2. Technical Evaluation: Verification of vehicle specifications and bidder credentials.
3. Financial Evaluation: Submission of price bids and cost competitiveness.
4. Contract Award: Successful bidders will enter into a formal agreement for the specified duration.

Specification	Requirement
Vehicle Type	Non-AC, Closed Body Diesel Jeep
Quantity	5 Vehicles
Duration	36 Months
Daily Usage	12 Hours
Estimated Cost	INR 86,22,000

Bidders must ensure all vehicles meet the technical standards outlined in the tender documents available for download.

✓ Must have valid registration and ownership documents for the vehicles.
✓ Must have prior experience in supplying government-approved vehicles.
✓ Tender Fee of INR 5900 paid and EMD of INR 20,000 submitted with valid proof.
✓ Must possess valid digital certificates for e-procurement participation.
✓ All technical documents demonstrating vehicle specifications and maintenance standards must be attached.

Qualification Criteria	Details
Financial Capacity	Minimum turnover of INR 50 lakh in last 3 years
Experience	At least 2 similar vehicle supply contracts in last 5 years
Technical Standards	Vehicles must conform to government emission and safety standards
Documentation	Proof of tender fee, EMD, technical credentials, and vehicle registration

**Important:** Bidders must meet all eligibility conditions to qualify for technical and financial evaluation.

Parameter	Specification
Vehicle Type	Non-AC, Closed Body Diesel Jeep
Engine Capacity	Minimum 1500 cc
Seating Capacity	4-6 persons
Fuel Type	Diesel
Emission Standards	Compliant with BS-VI norms
Maintenance	Regular servicing as per manufacturer guidelines
Additional Features	Vehicle must have valid insurance, fitness certificate, and road tax

Sequential procedures include: 1. Vehicle registration verification. 2. Inspection of vehicle condition. 3. Certification of compliance with safety and emission standards. 4. Final approval for deployment.

All vehicles should be delivered with valid documents and certifications as per government norms.

The estimated total cost for supplying five vehicles over 36 months is INR 86,22,000. The cost breakdown includes vehicle procurement, registration, insurance, and maintenance. Bidders are required to submit a comprehensive price bid, including all applicable taxes and charges, through the designated e-procurement portal.

Cost Component	Estimated Amount (INR)
Vehicle Cost	70,00,000
Registration & Insurance	8,00,000
Maintenance & Miscellaneous	8,22,000

Payment terms are structured as follows: - 30% advance upon contract signing. - 40% after vehicle delivery and inspection. - Remaining 30% after successful completion of 12 months of service.

All payments will be processed through bank transfer upon submission of valid invoices and compliance certificates.

The bidding process involves the following steps:

1. Download Tender Documents: Bidders must review all documents available on the official portal.
2. Registration & Digital Certificate Procurement: Ensure valid digital certificates for online submission.
3. Bid Submission: Upload all required documents, technical details, and price bid before the deadline.
4. Bid Opening: The technical and financial bids will be opened as per the scheduled dates.
5. Evaluation & Award: Bids will be evaluated based on criteria outlined, leading to contract award.

Timeline	Event	Details
04-10-2024	Bid Submission Start	Bidders can begin submitting bids
19-05-2025	Bid Submission End	Last date for bid submission
20-05-2025	Technical Evaluation	Technical bids will be evaluated
21-05-2025	Commercial Evaluation	Financial bids will be opened
22-05-2025	Contract Award	Successful bidder notified

**Note:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

The evaluation will be based on a combination of technical competence and financial competitiveness. The scoring criteria are as follows:

Criteria	Weightage
Technical compliance and vehicle standards	40%
Experience and past performance	20%
Cost competitiveness	30%
Bidder’s financial stability	10%

Minimum qualifying marks for technical evaluation are **60%**. Bidders must score at least **50%** in financial evaluation to qualify for award. The final selection will be based on the highest combined score, ensuring transparency and fairness in the procurement process.

Date	Event	Details
04-10-2024	Tender Release	Tender documents available for download
19-05-2025	Deadline for Bid Submission	Last date to submit all required documents
20-05-2025	Technical Evaluation	Technical bid assessment
21-05-2025	Commercial Evaluation	Financial bid opening
22-05-2025	Contract Notification	Successful bidder notified

**Critical:** All submissions must be completed before the deadline to be considered for evaluation.

For any inquiries or clarifications, bidders can contact:

E.E (O&M), Dakshin Gujarat Vij Company Ltd., Surat Rural Division

• Address: Surat Rural Division, Nana Varachha Road, Near Gajjar Petrol Pump, Kapodara Char Rasta, SURAT-395 006
• Phone: 9879200768
• Email: Not provided

Bidders are encouraged to reach out during working hours for support and clarification. All communications should reference the tender number and title for prompt assistance.

Bidders are advised to thoroughly review the detailed tender documents, including corrigenda available online. The tender promotes transparency, fair competition, and adherence to government procurement policies. Participation requires compliance with all technical, financial, and legal requirements. Training sessions on e-procurement procedures are organized regularly, and bidders are encouraged to attend for smooth submission. The entire process is managed through the official NProcure portal, ensuring secure and transparent bidding. All updates, corrigenda, and notifications will be published on the portal for bidder awareness.