Government Tender for Supply of Building Materials & Construction Tools - Vadgam Gujarat

This government tender invites qualified suppliers to submit bids for the annual rate contract to supply and stack various building and road construction materials, tools, plants, and vehicles across Vadgam Taluka, Gujarat. Managed by the Taluka Panchayat Vadgam under the District Development Office, this procurement aims to support rural development projects in the region. The tender offers an estimated contract value of approximately INR 15 million, with a completion period of 12 months. Eligible bidders must meet specific criteria and submit required documents, including tender fee and EMD. The process is conducted electronically through the NPROCURE platform, ensuring transparency and efficiency. This opportunity is ideal for suppliers specializing in civil construction materials, heavy machinery, and related services seeking to partner with government projects in Gujarat.

The scope of work involves the supply and stacking of various types of building and road construction materials, tools, plants, and vehicles at multiple locations within Vadgam Taluka. Key deliverables include:

• Supply of cement, sand, aggregates, bricks, and other civil construction materials.
• Provision of construction tools and equipment.
• Supply of construction vehicles such as mixers, excavators, and dumpers.
• Proper stacking and storage at designated sites.

The process involves:

1. Bidders submitting technical and financial bids via the online portal.
2. Evaluation of bids based on technical compliance and pricing.
3. Awarding the contract to the most suitable bidder.

Specifications and detailed requirements are outlined in the tender documents, including quality standards, delivery timelines, and safety protocols. Bidders must adhere to all technical specifications provided in the linked documents and ensure timely supply as per the schedule.

Item Category	Specification	Quantity
Civil Materials	As per technical specifications	As per requirement
Tools & Equipment	Standard construction tools	As specified
Vehicles	Heavy-duty construction vehicles	As required

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration and licenses for civil supply and construction activities.
• ✓ Must submit a Demand Draft (D.D.) of tender fee amounting to INR 15,000.
• ✓ Must provide EMD of INR 4,50,000 in the form of FDR.
• ✓ Must attach scanned copies of all required documents as specified in the tender.
• ✓ Must have relevant experience in civil construction material supply and machinery.

Financial Qualification	Details
Minimum Annual Turnover	INR 5 million
Past Experience	At least 2 completed projects in civil supply
Valid Licenses	As per Gujarat government regulations

All documents must be valid, clear, and submitted within the stipulated deadline to qualify for the tender process.

The technical specifications for the materials and equipment are detailed in the linked tender documents. Bidders must ensure compliance with:

• Quality standards as per government norms.
• Proper certification and testing reports.
• Compatibility with project requirements.

Sample technical parameters include:

• Cement: OPC 43/53 Grade, ISI Certified
• Sand: Fine and coarse, tested for impurities
• Aggregates: Crushed stone, compliant with IS standards
• Vehicles: Heavy-duty, with valid registration and insurance

Sequential process for technical compliance:

1. Review detailed specifications in the provided documents.
2. Submit samples and test reports if required.
3. Ensure all equipment and materials meet specified standards before delivery.

The estimated contract value is INR 15,000,000. The financial bid should include a detailed price schedule aligned with the linked documents. Payment terms are as follows:

• 30% advance payment upon contract signing.
• 70% after successful delivery and stacking.
• Payments will be processed within 15 days of invoice submission.

Cost breakdown includes:

Item	Estimated Cost (INR)
Civil Materials	10,000,000
Tools & Equipment	2,000,000
Vehicles	3,000,000

Bidders must submit financial proposals in the prescribed format and ensure competitive pricing to enhance their chances of award.

The bidding process involves the following steps:

1. Download the tender documents and review all requirements.
2. Submit the technical bid, EMD, and tender fee online before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit the financial bid after technical evaluation.
5. The evaluation will be completed by 06-06-2025, and the successful bidder will be notified.

Key timelines:

Event	Date	Details
Bid Submission Start	09-05-2025	20:59:00
Bid Submission End	29-05-2025	18:00:00
Technical & Financial Evaluation	06-06-2025	12:00-12:05
Contract Award	Post-evaluation	As per notification

All steps must be completed online via the NPROCURE platform, and bidders are advised to follow instructions carefully.

Bid evaluation will be based on:

Criteria	Weightage
Technical compliance and experience	40%
Price competitiveness	40%
Past performance and references	20%

Minimum qualifying marks for technical evaluation are 60%. Bidders must meet all mandatory requirements, including submission of valid documents and EMD. The final selection will prioritize the bidder offering the best value, considering both quality and cost.

Key deadlines for this tender are as follows:

Date	Event	Details
09-05-2025	Bid Submission Start	Bid submission opens at 20:59:00
29-05-2025	Bid Submission End	Last date for submission at 18:00:00
06-06-2025	Evaluation	Preliminary evaluation at 12:00 and 12:05
12-06-2025	Contract Award	Expected date for contract notification

| **Important**: All documents must be submitted before the bid closing date to ensure consideration.

For queries and support, bidders can contact:

Name	Role	Contact Details
Programme Officer (MGNREGA)	Tender Inviting Authority	Email: tdo-vadgam@gujarat.gov.in	Phone: 8780841792
Taluka Development Officer	Local Contact	Email: tdo-vadgam@gujarat.gov.in	Phone: 8780841792

Support for online bidding, document clarification, and training is available through the designated contact points. Bidders are encouraged to reach out well before the deadline.

All prospective bidders must register on the NPROCURE platform and procure a valid Digital Certificate for secure electronic submission. The tender documents are available for free download from the official portal. A vendor training camp will be organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the process. It is recommended to review all linked documents thoroughly and adhere to the specified formats and deadlines. The tender process emphasizes transparency, fairness, and compliance with government procurement standards.