Government Tender for IT Hardware Supplies: Computer & Printer Consumables Contract

This government tender invites qualified suppliers to bid for a comprehensive contract to supply computer and printer consumables to various departments within Ahmedabad Municipal Corporation. The tender aims to establish a reliable rate contract for essential IT hardware consumables, including toner cartridges, refilling services, and related supplies. The procurement process is open to vendors with relevant experience in IT hardware procurement and servicing. The contract duration is specified in the detailed tender document, with a bid validity of 180 days. The tender is issued by the E-Governance Department of Ahmedabad Municipal Corporation, targeting vendors who can ensure timely and quality supply of consumables to support municipal operations. This opportunity is ideal for IT hardware suppliers, consumables distributors, and service providers specializing in printer and computer accessories. The tender process involves online submission, technical evaluation, and price bidding, with detailed terms and conditions outlined in the official tender document.

The scope of work for this tender includes:

• Supplying a wide range of computer and printer consumables, such as toner cartridges, ink cartridges, and related accessories.
• Refilling services for toner and cartridges as per departmental requirements.
• Ensuring timely delivery of supplies to various departments of Ahmedabad Municipal Corporation.
• Providing technical support and after-sales service for supplied consumables.

The key deliverables include:

• Delivery of consumables within specified timelines.
• Maintaining stock levels based on departmental demands.
• Providing quality assurance certificates for supplied products.

The process involves:

1. Vendors submitting technical and financial bids via the official e-procurement portal.
2. Evaluation of technical bids based on compliance and experience.
3. Opening of financial bids for qualified vendors.
4. Final award of contract based on overall scoring.

Item Category	Specifications	Quantity	Delivery Schedule
Toner Cartridges	Compatible with XYZ printers	As per demand	Monthly / Quarterly
Refilling Services	On-site refilling	As needed	Within 24 hours of request

All bidders must adhere to the detailed specifications and terms outlined in the tender document, available for download from the official portal.

• ✓ Must have valid GST registration and PAN.
• ✓ Proven experience in supplying IT consumables to government or large organizations.
• ✓ Financial stability with annual turnover of at least ₹10 lakh in the past three years.
• ✓ Must possess necessary certifications and quality assurance documents.
• ✓ Bidder should have a valid Digital Signature Certificate (DSC) as per IT Act 2000.

Qualification Criteria	Minimum Requirement
Annual Turnover	₹10 lakh in last 3 years
Experience	Minimum 2 years in IT consumables supply
Certifications	ISO 9001 or equivalent
Technical Capability	Demonstrated capacity for timely delivery

Bidders must submit all relevant documents as proof of eligibility along with their bid submission.

Supplied consumables must meet the following technical parameters:

Parameter	Specification
Compatibility	Must be compatible with standard XYZ printers and computers used by AMC
Quality Standards	ISO 9001 certified or equivalent
Shelf Life	Minimum 12 months from the date of supply
Packaging	Secure, tamper-proof packaging with clear labeling

Sequential process for suppliers:

1. Review tender specifications.
2. Prepare samples if required.
3. Submit bid along with technical compliance documents.
4. Await technical evaluation results.
5. Participate in price bid opening for qualified bidders.

The estimated budget for this procurement is between ₹1,50,00,000 and ₹2,00,00,000, depending on demand and scope. The payment terms are as follows:

Payment Schedule	Details
Advance Payment	10% upon contract signing
Delivery-Based	70% after delivery and inspection
Final Payment	20% after acceptance and certification

Bidders must specify their total bid amount in the financial proposal, inclusive of all taxes and charges. The bid validity period is 180 days from the bid submission deadline.

The bidding process involves the following steps:

1. Download and review the tender document from the official portal.
2. Submit technical and financial bids online before the deadline.
3. Technical evaluation will be conducted on 21-06-2025 at 16:30.
4. Shortlisted bidders will be invited for commercial bid opening.
5. Final evaluation and award notification will follow.

Step	Timeline
Bid Submission Start	02-06-2025 13:00
Bid Submission End	21-06-2025 16:00
Technical Evaluation	21-06-2025 16:30
Contract Award	Post evaluation

**Important:** Bidders must ensure all documents are correctly uploaded and adhere to the submission guidelines to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance	40%
Past Experience & Performance	30%
Price Bid	30%

Minimum qualifying scores: - **Technical compliance** must meet 70% of the total marks. - **Financial bid** will be considered only for technically qualified bidders.

Evaluation factors include product quality, delivery capacity, compliance with specifications, and cost competitiveness. The overall scoring will determine the successful bidder.

Date	Event	Details
02-06-2025	Tender Publication	Tender available for download from portal
21-06-2025	Bid Submission Deadline	Last date and time for bid submission at 16:00
21-06-2025	Technical Evaluation	Scheduled at 16:30
21-06-2025	Document Download End	Deadline for downloading tender documents
21-06-2025	Tender Fee & EMD Submission	Must be submitted before deadline

All deadlines are strict; late submissions will not be entertained.

For queries and assistance, bidders can contact:

E-Governance Department, Ahmedabad Municipal Corporation

• Email: egovtender@ahmedabadcity.gov.in
• Address: 1st Floor, Block C, Sardar Patel Bhavan, Danapith, Ahmedabad - 380001

Contact Person	Designation	Phone	Email
Municipal Commissioner	Tender Inviter	N/A	N/A
System Engineer	Bid Opening Authority	N/A	N/A

Support for digital certification and online bidding can be obtained from the designated support team at GNFC Ltd., with contact details provided in the tender document.

Bidders are advised to attend free vendor training sessions held every Saturday at (n)code solutions to familiarize themselves with the online bidding process. The tender fee of ₹6,000 and EMD of ₹15,00,000 must be paid through specified online channels. All submissions must be made electronically via the official e-procurement portal. For detailed terms, conditions, and technical specifications, download the official tender document from the provided link. Ensure compliance with all requirements to participate successfully in this government procurement process.