Government Tender for Labour Work: Repairing & Overhauling TMS in Rajkot

This government tender invites qualified contractors to undertake labour work for repairing and overhauling the Transformer Control System (TMS) in Rajkot under the jurisdiction of Paschim Gujarat Vij Company Limited. The project aims to ensure reliable electrical infrastructure maintenance and upgrade services. Key details include:

Tender Title	Labour Work for Repairing & Overhauling of TMS in House under RRD
Location	Rajkot, Gujarat
Estimated Cost	₹10,00,000.00
Bid Submission Start Date	12-06-2025 20:00:00
Bid End Date	02-07-2025 18:00:00
Bid Validity	180 Days
Contact	Executive Engineer, Rajkot Rural Division, Rajkot, Gujarat

This tender is open to experienced electrical contractors with relevant experience in transformer system maintenance, registered vendor status, and compliance with government procurement standards. Bidders must adhere to specified technical and financial criteria to qualify.

The scope of work includes:

• Conducting comprehensive repairs and overhauling of TMS units in designated locations.
• Ensuring minimal downtime during maintenance activities.
• Testing and commissioning of repaired systems to ensure operational efficiency.
• Adhering to safety standards and technical specifications outlined in the tender document.

The process involves:

1. Pre-bid submission: Bidders must review tender documents and prepare technical and financial proposals.
2. Bid submission: Submit bids electronically via the official portal before the deadline.
3. Technical evaluation: Bids will be assessed based on technical compliance and experience.
4. Price bid opening: Qualified bidders will be invited for price bid evaluation.
5. Contract award: Successful bidder will be notified and contract signed.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid vendor registration certificate.
• ✓ Must submit experience certificates for similar transformer repair and maintenance projects.
• ✓ Must provide PAN Card, GST registration, and IT returns.
• ✓ Must have valid Provident Fund (PF) registration number.
• ✓ Must submit solvency certificates indicating financial stability.
• ✓ Must attach tender fee receipt and EMD proof.
• ✓ Must provide insurance policies (WC Policy).
• ✓ Must submit company registration documents with partner or proprietor details.
• ✓ Must attach copy of the signed tender document.

Technical specifications include:

Parameter	Requirement
System Compatibility	TMS units compatible with existing infrastructure
Repair Standards	Conformity to IS standards for transformer maintenance
Testing Equipment	Use of calibrated testing tools as per technical norms
Certification	Systems tested and certified by authorized agencies

The process involves:

• Inspection of TMS units.
• Disassembly and repair of faulty components.
• Replacement of worn-out parts.
• Testing and calibration.
• Final commissioning and documentation.

The estimated project cost is ₹10,00,000.00, with a bid security deposit (EMD) of ₹10,000. The financial proposal should be submitted in the prescribed format, detailing unit rates and total costs.

Cost Component	Amount (INR)
Labour & Materials	To be quoted by bidder
Overheads	Included
Profit Margin	As per bidder

Payment terms are as follows:

• 30% advance on contract signing.
• 50% after completion of 50% work.
• Remaining 20% after final inspection and approval.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend pre-bid meeting (if scheduled) for clarifications.
3. Prepare and submit technical and financial bids electronically before the deadline.
4. Technical evaluation will be conducted on 03-07-2025.
5. Price bid opening scheduled for 04-07-2025.
6. Notification of award will be issued within 7 days of evaluation.

Timeline	Event	Date & Time
Start of Bid Submission	Opening of online portal	12-06-2025 20:00
Bid Submission Deadline	Last date for bid submission	02-07-2025 18:00
Technical Evaluation	Bid assessment	03-07-2025 11:00
Price Bid Opening	Final evaluation	04-07-2025 11:00

**Important:** Bidders must ensure timely submission and complete documentation to avoid disqualification.

Evaluation will be based on:

Criteria	Max Marks	Weightage
Technical competence & experience	50	50%
Financial proposal	30	30%
Past performance & reputation	20	20%

Minimum qualifying marks in technical evaluation: **70%**.

Factors considered:

• Quality of past work
• Technical expertise
• Financial stability
• Compliance with tender specifications

Bidders must meet the minimum thresholds to qualify for price bid evaluation.

Date	Event	Details
12-06-2025	Tender Publication	Tender notice released
20:00	Bid Submission Start	Online portal opens
02-07-2025	Bid Submission End	Last date for bid submission
03-07-2025	Technical Evaluation	Evaluation of technical bids
04-07-2025	Price Bid Opening	Final evaluation
11/61/2025-26	Tender Notice Number	Reference for all correspondence

**Critical Dates:** Ensure all documents are submitted before 18:00 on 02-07-2025.

Contact Person	Phone	Email
Executive Engineer, Rajkot Rural Division	9978934237	nprocure@ncode.in

The designated contact for queries and submission-related clarifications is the Executive Engineer at Rajkot Rural Division. Bidders are encouraged to contact during working hours for assistance. All communication must reference the tender notice number 11/61/2025-26.

All bidders are advised to review the detailed tender document available for download. A free vendor training camp will be organized every Saturday from 4:00 to 5:00 PM at (n)code Solutions, Ahmedabad, to assist bidders with online submission procedures. Bidders must procure a valid Digital Certificate for signing electronic bids. For technical clarifications, contact the support team at (n)code Solutions. Ensure compliance with all terms and conditions specified in the tender document to avoid disqualification.