Government Tender for Providing & Erecting LED Projectors & UPS in Gandhinagar Meeting Halls

This government tender invites qualified contractors to provide, erect, test, and commission LED projectors and UPS systems across various meeting halls in Swarnim Sankul 1 & 2, Gandhinagar. The project aims to enhance the audiovisual infrastructure of the New Sachivalaya Campus, supporting official meetings and events. The tender is issued by the Roads and Buildings Department, Gandhinagar, and targets experienced electrical contractors with proven capabilities in large-scale AV system installations. Key details include a total estimated cost of approximately Rs. 1,246,436,300, with a bid validity of 120 days and a deadline for submission on 4th July 2025. The project emphasizes compliance with technical standards, timely delivery, and quality assurance. Bidders must meet eligibility criteria related to financial turnover, experience, and local presence in Gujarat. The tender process involves multiple stages, including preliminary qualification and commercial evaluation, with clear deadlines and submission requirements. This opportunity is ideal for firms specializing in electrical works, AV systems, and infrastructure projects within the government sector.

The scope of work encompasses the following key activities:

• Supplying high-quality LED projectors and UPS systems as per specifications detailed in the tender documents.
• Erecting and installing AV equipment in designated meeting halls within Swarnim Sankul 1 & 2.
• Conducting testing and commissioning to ensure optimal performance of all installed systems.
• Providing support and maintenance services for a specified warranty period.

The process includes:

1. Delivery of equipment to the site.
2. Installation and setup of AV systems.
3. Testing for compliance with technical standards.
4. Training of designated personnel for operation.
5. Handing over the fully functional systems to the department.

Bidder must ensure all equipment meets the technical specifications outlined in the tender documents, including compatibility, durability, and safety standards. The project timeline, as specified in the tender, must be adhered to, with milestones clearly documented and approved.

Specification	Details
Power Supply	220V AC, 50Hz
Projection Resolution	Minimum Full HD
UPS Capacity	As per load calculations
Equipment Standards	IEC/ISO compliant

All activities must comply with local safety norms and environmental regulations.

• ✓ Must have a registered office or workshop in Gujarat, supported by property tax, electricity, or lease documents.
• ✓ Must submit demand draft or banker’s cheque of Rs. 3600 as tender fee.
• ✓ Earnest Money Deposit (EMD) of Rs. 125,000 via FDR or valid exemption certificate.
• ✓ Valid Bank Solvency Certificate of Rs. 24,92,900 from a scheduled or nationalized bank.
• ✓ Valid PAN Card and GST registration.
• ✓ Proven experience in similar electrical and AV system installations, supported by Form-3A and agreement copies.
• ✓ Demonstrated annual financial turnover of at least Rs. 74,78,6183.05 during any of the last five financial years, supported by Chartered Accountant certificates.
• ✓ Declaration letter as per Annexure-A and OEM support certificates for minimum 7 years.

Qualification Parameter	Minimum Requirement
Office in Gujarat	Yes
Tender Fee	Rs. 3600
EMD	Rs. 125,000
Financial Turnover	Rs. 74,78,6183.05 in last 5 years
Experience	Similar work experience with supporting documents
Support Certificate	OEM parts support for 7 years

Bidder must meet all criteria to qualify for the tender submission.

The technical specifications for the LED projectors and UPS systems include:

Parameter	Requirement
Power Supply	220V AC, 50Hz
Resolution	Minimum Full HD (1920x1080)
Brightness	As per project requirement
Connectivity	HDMI, VGA, USB
UPS Capacity	Based on load calculations, minimum 10 kVA
Standards	IEC/ISO compliance

Procurement involves:

• Reviewing detailed specifications in tender documents.
• Ensuring all equipment conforms to technical standards.
• Delivery and installation as per schedule.
• Conducting comprehensive testing and commissioning.
• Documentation of all procedures and compliance.

Technical compliance is mandatory for successful bid evaluation.

The estimated project cost is Rs. 1,246,436,300. Bidders must submit a detailed financial proposal, including itemized costs for equipment, installation, and commissioning. The financial bid should be supported by a schedule of rates and payment terms.

Cost Component	Estimated Cost
Equipment	Rs. 80,00,000
Installation	Rs. 15,00,000
Testing & Commissioning	Rs. 5,00,000
Support & Maintenance	Rs. 10,00,000
Contingency & Miscellaneous	Rs. 4,43,936,300

Payment will be made in installments based on milestones achieved, with a final payment upon successful completion and acceptance. All financial proposals must be valid for 120 days from the bid submission deadline.

The bidding process involves the following steps:

1. Registration and Downloading Tender Documents: Bidders must register on the official portal and download all relevant documents.
2. Pre-bid Meeting: Attend the scheduled pre-bid conference for clarifications.
3. Submission of Bid: Submit technical and financial bids before the deadline, ensuring all documents are complete.
4. Bid Opening: The department will open bids publicly on the scheduled date.
5. Evaluation and Shortlisting: Bids will be evaluated based on eligibility, technical compliance, and price.
6. Award of Contract: The successful bidder will be notified and invited for contract signing.

Timeline	Date
Bid Submission Start	06-06-2025 19:00
Bid Submission End	04-07-2025 16:00
Bid Opening	04-07-2025 16:30

**All bidders must adhere to the specified timelines and submit complete documentation to avoid disqualification.**

Bids will be assessed based on:

Criteria	Weightage
Technical Compliance	50%
Financial Offer	30%
Experience & Past Performance	20%

Minimum qualifying marks are set at 50% for technical evaluation. Bidders must demonstrate compliance with all eligibility and technical specifications. The highest scoring bid, considering the weighted criteria, will be selected for award. Factors such as adherence to specifications, cost competitiveness, and experience will influence the final decision.

Date	Event	Details
06-06-2025	Bid Start	Bid submission opens at 19:00 hours
04-07-2025	Bid End	Last date for bid submission at 16:00 hours
04-07-2025	Bid Opening	Public bid opening at 16:30 hours
04-07-2025	Evaluation Completion	Final evaluation results announced
10-07-2025	Award Notification	Successful bidder notified

**All deadlines are strict; late submissions will be rejected.**

• Contact Person: Executive Engineer, Sachivalay Complex Electrical Division, Gandhinagar
• Email: exensach2014@Gmail.com
• Address: 3rd Floor, Nirman Bhavan, Sector No 10/A, Gandhinagar
• Phone: [Insert contact number if available]

Contact Method	Details
Email	exensach2014@Gmail.com
Physical Address	3rd Floor, Nirman Bhavan, Sector No 10/A, Gandhinagar
Department	Roads and Buildings, Gandhinagar

Bidders are encouraged to contact for clarifications before the submission deadline.

All prospective bidders must review the detailed tender documents available for download. The documents include specifications, terms and conditions, and contractual obligations. Bidders should ensure compliance with all eligibility criteria, submit all required documentation, and adhere to the specified timelines. The tender process is transparent and aims to select qualified firms capable of delivering high-quality electrical and AV systems within the stipulated schedule. For further assistance, contact the designated department officials via email or physical visit. Participation in pre-bid meetings is highly recommended to clarify doubts and understand project nuances.