Government Tender for Loading/Unloading & Material Shifting at Substations - Power & Energy Sector

This government tender invites qualified contractors to participate in a Bi-Annual rate contract for loading/unloading, material shifting by crane, and related maintenance work at various substations under the Vav & Vyara AM division. The project involves routine, emergency, and R&M activities at multiple sites, ensuring reliable power transmission infrastructure. The scope includes transportation, material handling, and emergency maintenance tasks essential for power sector operations. Bidders must meet strict eligibility criteria, including experience with similar projects, valid licenses, and financial stability. The contract duration is 24 months, with a total estimated cost of ₹531,000. This tender offers an excellent opportunity for experienced electrical and civil contractors specializing in power infrastructure maintenance and material handling services. The process is open to registered GETCO contractors with proven track records in similar works, ensuring high standards of quality and safety. The tender is managed by Gujarat Energy Transmission Corporation Limited, with detailed documentation available for download and review.

The scope of work includes:

• Loading and unloading of electrical equipment and materials at designated substations.
• Material shifting using cranes and hydraulic trailers during routine and emergency maintenance.
• Routine repair and maintenance activities at various power substations.
• Emergency response tasks involving quick material transportation.
• Ensuring safety standards during all operations.

Key deliverables include:

• Safe transportation of transformers and other heavy equipment.
• Proper handling and storage of materials.
• Timely completion of assigned tasks.

The process involves:

1. Receiving work orders from the Superintending Engineer.
2. Planning transportation and handling logistics.
3. Executing loading/unloading with approved equipment.
4. Ensuring safety and compliance with technical specifications.
5. Reporting completion and submitting necessary documentation.

Equipment/Specifications	Details
Vehicle Capacity	Minimum 50 MT
Trailer Type	Hydraulic axle modular platform trailer
Hydraulic Jacks	Required
Chain Pulley Blocks	Required
Sleepers	Required

Bidder must ensure all technical specifications are met and documented prior to execution.

✓ Must be a registered contractor of GETCO.
✓ Hold valid Electrical Contractor License and be an approved GETCO vendor.
✓ Have experience executing at least three similar projects as the main contractor.
✓ Own a vehicle with a minimum capacity of 50 MT.
✓ Provide experience certificates for similar works.
✓ Use trailers with appropriate registered laden weight for transformers.
✓ Own hydraulic jacks, chain pulley blocks, and sleepers.
✓ Submit latest bank solvency certificate.
✓ Provide certified audited balance sheets with profit & loss accounts.
✓ Attested Partnership Deed and Power of Attorney.
✓ Valid GST Registration and PAN Card.
✓ Valid driver’s license.
✓ Duly signed tender document.

Financial & Qualification Requirements	Details
Minimum experience	3 similar projects
Vehicle capacity	≥ 50 MT
Financial stability	Bank solvency certificate
Legal documents	GST registration, PAN, Partnership Deed
Technical documents	Experience certificates, vehicle proof, equipment proof

All criteria must be satisfied to qualify for bidding.

Bidder must ensure technical compliance with:

• Vehicle capacity of at least 50 MT.
• Use of hydraulic axle modular trailers suitable for transformer weight.
• Hydraulic jacks, chain pulley blocks, and sleepers for lifting and securing equipment.
• Certification of all equipment and vehicles.
• Proper documentation of ownership and operational readiness.

Technical parameters include:

• Vehicle registration and capacity proof.
• Hydraulic equipment certification.
• Safety compliance certificates.

Sequential process:

1. Verify vehicle and equipment suitability.
2. Submit technical documents for approval.
3. Execute transportation as per approved plan.
4. Maintain safety and quality standards throughout.

The estimated contract value is ₹531,000 with a bid security deposit of ₹5310. Bidders must submit a detailed cost breakdown including:

Cost Component	Amount
Loading/Unloading	As per rate sheet
Material Shifting	As per rate sheet
Emergency & R&M	As per rate sheet

Payment terms include: - 30% advance upon contract signing. - Remaining payments based on milestones and completion certificates. - Final settlement after successful completion and approval.

Bidders should ensure their financial proposals are comprehensive and compliant with tender guidelines.

The bidding process involves:

1. Downloading the tender document from the official portal.
2. Submitting the technical bid and EMD acknowledgment receipt by the deadline.
3. Technical evaluation on 21-06-2025 at 16:15.
4. Commercial bid submission after technical approval.
5. Opening of commercial bids on 21-06-2025 at 16:30.

Key timelines:

Event	Date & Time
Bid submission start	31-05-2025 17:00
Bid submission end	21-06-2025 16:00
Technical evaluation	21-06-2025 16:15
Commercial bid opening	21-06-2025 16:30

**Bidders must ensure timely submission and compliance with all instructions.**

Evaluation will be based on:

Criteria	Weightage
Technical competence and experience	50%
Financial offer	30%
Compliance with technical specifications	20%

Minimum qualifying marks in technical evaluation are 70%. Bidders must meet or exceed all eligibility and technical requirements to qualify for financial evaluation. The highest scoring bidder will be awarded the contract.

Date	Event	Details
31-05-2025	Tender Download Begins	Tender document available online
21-06-2025	Bid Submission Deadline	Last date for submitting bids at 16:00
21-06-2025	Technical Evaluation	Evaluation at 16:15
21-06-2025	Commercial Bid Opening	At 16:30
22-06-2025	Award Notification	Expected date for award announcement

**All bids must be submitted before the deadline.**

For queries and support, contact:

Superintending Engineer, Gujarat Energy Transmission Corporation Limited
Address: 220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427
Phone: 9925209699
Email: nprocure@ncode.in
Support team available at (n)code Solutions, GNFC Ltd., Ahmedabad. Contact via phone or email for assistance with tender procedures.

Bidders are encouraged to attend the free vendor training sessions held every Saturday from 4:00 PM to 5:00 PM at (n)code Solutions, Ahmedabad. All participants must have a valid Digital Certificate for online bidding. Tender documents can be downloaded free of cost from the official portal. Ensure all technical and legal documents are up-to-date and properly certified. The tender process emphasizes transparency, compliance, and quality assurance in power infrastructure maintenance activities.