Government Tender for Maintenance of Garden at Samarpan Flat, Gandhinagar

This government tender invites qualified contractors to undertake the maintenance of the garden located within the Samarpan Flat compound at Gulbai Tekara, Ahmedabad. The project is issued by the Parks and Gardens Department of Gandhinagar, emphasizing the importance of maintaining public green spaces to enhance urban aesthetics and environmental quality. The scope involves comprehensive garden upkeep, including landscaping, planting, watering, and general cleanliness. The tender is open to registered contractors with relevant experience and financial stability. The estimated project cost is approximately Rs. 6,70,349, with a completion period of 12 months. Bidders must meet specific eligibility criteria, including valid registration, financial turnover, and experience in similar projects. The process involves submitting technical and financial bids electronically, with detailed documentation required for preliminary evaluation. The tender aims to select a competent contractor through a transparent and competitive process, ensuring quality service delivery for public benefit.

The scope of work includes:

• Maintenance of existing gardens in the Samarpan Flat compound.
• Regular landscaping, pruning, watering, and fertilization.
• Replacement or planting of new flora as required.
• Ensuring cleanliness and removal of debris.
• Upkeep of irrigation systems and garden furniture.

The process involves:

1. Site inspection and assessment.
2. Preparation of a detailed maintenance plan.
3. Implementation of the approved plan.
4. Regular reporting and supervision.

Key Deliverables	Specifications
Landscaping

Include native and ornamental plants | Watering | Scheduled and as per seasonal needs | Maintenance | Pruning, fertilization, pest control | Cleanliness | Daily waste removal and debris clearance |

Important Requirements:

• Adherence to environmental regulations.
• Use of eco-friendly materials.
• Regular reporting to the department.

The contractor must ensure compliance with all local laws and safety standards throughout the project duration.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration as an approved contractor in E2-Class or above from R and B Department or Irrigation Department.
• ✓ Must submit a Demand Draft of Rs. 900/- as tender fee, payable to the Director, Parks & Gardens, Gandhinagar.
• ✓ Must provide Earnest Money Deposit (EMD) of Rs. 6800/- via FDR or Bank Guarantee, valid for at least 165 days.
• ✓ Must demonstrate a minimum annual turnover of Rs. 6.70 Lacs in at least one of the last five financial years.
• ✓ Must have experience in executing similar government or semi-government projects with a minimum completion cost of Rs. 2.68 Lacs.
• ✓ Must possess valid PAN, GST registration, E.P.F. and E.S.I.C. registration certificates.

Qualification Criteria	Details
Registration	E2-Class or above from R and B or Irrigation Dept
Tender Fee	Rs. 900/- Demand Draft
EMD	Rs. 6800/- FDR/Bank Guarantee
Financial Turnover	> Rs. 6.70 Lacs in last 5 years
Experience	1 similar project of Rs. 2.68 Lacs
Documents	PAN, GST, E.P.F., E.S.I.C. certificates

All documents must be valid, current, and properly certified.

The technical specifications include:

Parameter	Requirement
Area of work	Approximate garden area as per project scope
Plants	Native and ornamental species, conforming to environmental standards
Irrigation	Automatic or manual systems, operational and well-maintained
Maintenance frequency	Daily, weekly, and monthly schedules
Safety standards	Compliance with local safety and environmental regulations

Procedures involve: - Site assessment - Preparation of maintenance schedule - Implementation and supervision - Regular inspection and reporting

All equipment and materials used must meet industry standards and environmental norms.

The estimated project cost is Rs. 6,70,349.80. The financial breakdown includes:

Item	Cost (Rs.)
Tender Fee	900
EMD	6800
Estimated Work Cost	6,70,348.80

Payment terms: - 10% advance on contract signing. - Remaining payments linked to milestones and completion stages. - Final payment after satisfactory completion and approval.

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with the tender guidelines.

The bidding process involves:

1. Downloading the tender documents from the official portal.
2. Submitting the technical bid, including all required documents, before the deadline.
3. Submission of the financial bid after technical evaluation.
4. Opening of bids in the presence of bidders.

Key Dates	Details
Bid Submission Start	07-05-2025 12:15 PM
Bid Submission End	27-05-2025 4:00 PM
Bid Opening	27-05-2025 4:05 PM

**Important:** Bidders must ensure all documents are complete and submitted electronically via the official portal. No physical submissions are accepted. Late submissions will be disqualified.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Past performance and references	20%

Minimum thresholds: - Technical score of at least 70 points. - Financial bid within the prescribed budget. - Complete and valid documentation.

The evaluation committee will shortlist bidders based on these criteria, ensuring transparency and fairness in selection.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can begin submitting bids
27-05-2025	Bid Submission End	Last date for bid submission
27-05-2025	Bid Opening	Bids will be opened publicly

**Critical Dates:** All submissions must be completed before the deadline. Bidders are advised to verify all documents and ensure compliance well in advance.

For queries and support, contact:

| Department | Parks and Gardens Department, Gandhinagar |
| Address | Director, Parks and Garden Organization, 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010 |
| Email | dir-garden@gujarat.gov.in |
| Phone | Not specified |

Bidders can also reach out to the support team at (n)Code Solutions for technical assistance related to online submission and digital certificates. Support hours are during regular business hours, and detailed contact information is available on the official portal.

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. This session covers the bid submission process, document preparation, and digital certificate usage. Additionally, bidders should review all tender documents thoroughly, including the linked PDFs, to ensure full compliance with the terms and conditions. The tender process emphasizes transparency, fair competition, and adherence to environmental and safety standards.