Government Tender for Maintenance of HT LT Lines and TC Centers in Halol Rural Division

This government tender invites qualified electrical contractors to undertake maintenance work of HT and LT lines, as well as TC centers, within the jurisdiction of Halol Rural Division, Gujarat. The project aims to ensure reliable power distribution and infrastructure stability. The tender is issued by Madhya Gujarat Vij Company Limited (MGVCL), a key player in the power and energy sector, seeking experienced bidders for a 12-month contract. The scope includes routine maintenance, inspection, and repair of high-voltage and low-voltage electrical lines, ensuring compliance with safety and quality standards. Bidders must meet eligibility criteria, including submission of relevant documents and financial stability. The tender provides detailed technical specifications and commercial terms, with a clear evaluation process. The project offers an excellent opportunity for electrical service providers specializing in rural power infrastructure to contribute to regional development while securing profitable government contracts.

The scope of work includes:

• Routine and preventive maintenance of HT (High Tension) and LT (Low Tension) lines within the specified jurisdiction.
• Maintenance and servicing of TC (Transformer Center) centers.
• Inspection, repair, and replacement of damaged conductors, insulators, and other electrical components.
• Ensuring safety standards are met during all maintenance activities.
• Coordination with local authorities and adherence to safety protocols.

Key deliverables include:

• Regular inspection reports
• Maintenance schedules
• Fault rectification reports

The process involves:

1. Receiving work orders from the division.
2. Conducting site inspections.
3. Performing maintenance activities as per approved plans.
4. Documenting work completion and submitting reports.

✓ Must have valid electrical contractor license and experience in rural power infrastructure.
✓ Submit scanned copies of tender fee receipt and EMD receipt.
✓ Provide relevant documents for preliminary and commercial stages, including:

• Tender fee proof
• EMD proof
• Other supporting documents.

Financial Qualification Criteria
Minimum average annual turnover: ₹40,98,157
Minimum experience in similar projects: 3 years
Past project completion certificates and client references required

✓ Bidders must be registered with relevant authorities and possess valid certifications. ✓ The bidder should not have any legal encumbrances or pending litigation related to similar works.

The technical requirements include:

• Voltage: 66KV and 11KV lines

• Line length: approximately 50 km

• Equipment specifications:

  • Conductors: AAAC or ACSR
  • Insulators: Porcelain or Polymer
  • Transformers: As per standard specifications

• Safety compliance with BIS standards

• Use of approved materials and tools

• Sequential procedures:

  1. Site inspection
  2. Fault diagnosis
  3. Maintenance planning
  4. Execution of repairs
  5. Quality checks and documentation

The estimated project cost is approximately ₹40,98,157. The financial bid must include:

Cost Component	Amount (₹)
Tender Fee	1,180
Earnest Money Deposit (EMD)	41,000
Total Estimated Cost	40,98,157

Payment terms: - 10% advance upon contract signing - 40% after completion of initial phase - Remaining 50% on project completion and acceptance - Payments will be processed based on submitted invoices and work verification. - The bid offer must be valid for 120 days from the bid submission deadline.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Submit the tender fee and EMD receipt along with required documents before the deadline.
3. Attend the pre-bid meeting (if scheduled).
4. Submit technical and financial bids electronically via the portal.
5. The bid opening will be conducted on the specified date in the presence of bidders.

Timeline	Date & Time
Bid submission start	20-06-2025 18:15
Bid submission end	14-07-2025 16:00
Preliminary stage evaluation	15-07-2025 11:00
Commercial stage evaluation	16-07-2025 11:00

**All bids must be submitted electronically before the closing date.**

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial stability and cost	30%
Past project performance	20%
Compliance with tender conditions	10%

Minimum qualifying score: 70%. The highest-scoring bidder meeting all criteria will be awarded the contract. Evaluation factors include bid accuracy, adherence to specifications, and bidder reputation. The detailed scoring matrix ensures transparency and fairness in selection.

Date	Event	Details
20-06-2025	Tender Notice Release	Tender published online and at the office
14-07-2025	Bid Submission Deadline	Last date for submitting bids at 16:00
15-07-2025	Preliminary Evaluation	Bid opening at 11:00 AM
16-07-2025	Commercial Evaluation	Final bid review at 11:00 AM
20-07-2025	Contract Award	Expected date of contract announcement

**Important: All submissions must be completed before the deadline to be considered.**

For queries and support:

Contact Person:

• Name: Executive Engineer, MGVCL Halol Division
• Email: halolomdn@gebmail.com
• Address: MGVCL Halol Division Office, 66KV Getco Compound, Near Lucky Studio, At Post-Maghasar, Ta-Kalol, District-PMS, Gujarat, PIN-389330
• Phone: +91-79-40007517, 40007514, 40007515

Support during online bidding:

• (n)Code Solutions Support Team
• Email: nprocure@ncode.in
• Phone: 73590 21663

All bidders are encouraged to participate in free vendor training sessions held every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. The tender documents, including detailed scope, terms, and conditions, are available for download from the official portal. Bidders must ensure compliance with all technical, financial, and procedural requirements to qualify for evaluation. The project aims to enhance rural electrical infrastructure, ensuring reliable power supply and safety standards. Bidders should review all linked documents for comprehensive understanding and prepare their submissions accordingly.