Tender for Maintenance of HT-LT Lines and TC Centers in Vejalpur, Halol Division

This government tender invites qualified electrical contractors to undertake maintenance work of HT and LT lines, and TC centers within the jurisdiction of Vejalpur under the Halol (O&M) Division. The project aims to ensure reliable power distribution and infrastructure upkeep. The tender is issued by Madhya Gujarat Vij Company Limited (MGVCL), a key player in Gujarat's power sector, focusing on power and energy infrastructure development. The scope includes routine maintenance, repairs, and ensuring safety standards for power lines and associated equipment. The project duration is 12 months, with a total estimated cost of approximately ₹24,99,578. Bidders must submit their proposals by July 14, 2025, with bid validity of 120 days. The tender emphasizes compliance with technical and safety standards, and offers an opportunity for experienced electrical service providers to contribute to Gujarat’s power infrastructure. This tender is ideal for licensed electrical contractors, power sector companies, and maintenance service providers seeking government contracts in Gujarat.

The scope of work includes:

• Routine maintenance and repair of HT (High Tension) and LT (Low Tension) power lines within the specified jurisdiction.
• Maintenance of TC (Transformer Center) facilities to ensure uninterrupted power supply.
• Inspection, testing, and replacement of defective components.
• Ensuring safety standards and compliance with government regulations.

Key deliverables include:

• Regular inspection reports
• Maintenance logs
• Repair and replacement reports

The process involves:

1. Initial site assessment and planning.
2. Execution of maintenance tasks as per schedule.
3. Documentation of work performed.
4. Final inspection and certification.

✓ Must have valid electrical contractor license issued by relevant authorities.
✓ Must submit scanned copies of tender fee receipt and EMD receipt.
✓ Must provide necessary documents for preliminary and commercial stages, including proof of tender fee and EMD.
✓ Financial stability with minimum average annual turnover of ₹25 lakh over the last 3 years.

Qualification Requirement	Details
Tender Fee	₹1,180 (non-refundable)
EMD	₹25,000
Experience	Minimum 2 years in electrical maintenance
Certification	Valid electrical contractor license
Financials	Turnover of at least ₹25 lakh annually

Bidders must meet all eligibility criteria to qualify for participation.

The technical specifications include:

Parameter	Requirement
Voltage Level	Up to 33kV for HT lines
Line Material	AAC or AAAC conductors
Transformer Centers	Equipped with standard safety and protection devices
Maintenance Standards	As per IS standards and Gujarat State regulations

Procedures: - Conduct initial assessment. - Perform scheduled maintenance. - Document all activities. - Ensure safety protocols are followed during all operations.

The total estimated budget for this project is approximately ₹24,99,578. Bidders should prepare detailed cost proposals including labor, materials, and overheads. The financial bid must be submitted in a sealed envelope, specifying the percentage rate or fixed price as per the tender requirements.

Cost Breakdown	Amount (₹)
Material Cost	To be quoted
Labor Cost	To be quoted
Overheads	To be quoted
Total Estimated Cost	24,99,578

Payment will be made in installments based on work completion milestones, subject to approval of inspection reports. The bid must specify the payment schedule and terms, ensuring transparency and compliance with government procurement norms.

Interested bidders must follow these steps:

1. Download the tender documents from the official website before the deadline.
2. Submit the tender fee and EMD along with the technical bid by July 14, 2025.
3. Ensure all required documents are uploaded and correctly filled.
4. Attend the pre-bid meeting if scheduled.
5. Submit the financial bid in the prescribed format.

Timeline:

Event	Date	Details
Bid Submission Start	20-06-2025	6:15 PM
Bid Submission End	14-07-2025	4:00 PM
Tender Opening	15-07-2025	11:00 AM
Commercial Bid Opening	16-07-2025	11:00 AM

All bids must be submitted electronically through the official portal, with no physical submissions accepted. Bidders should ensure compliance with all instructions and submit before the deadline.

Bids will be evaluated based on:

Criteria	Weightage
Technical capability & experience	40%
Financial proposal	30%
Compliance with technical specifications	20%
Past performance & references	10%

Minimum qualifying marks for technical evaluation are 70%. Bidders must meet all criteria to qualify for the commercial evaluation. The final selection will be based on combined scores, with the highest scoring bid being awarded the contract.

Date	Event	Details
20-06-2025	Bid Submission Start	Bidders can begin submitting bids
14-07-2025	Bid Submission End	Last date for bid submission
15-07-2025	Preliminary Evaluation	Technical evaluation of bids
16-07-2025	Commercial Evaluation	Final bid evaluation
20-07-2025	Award Notification	Tender award announcement

**Critical Dates:** All submissions must be completed by 4:00 PM on July 14, 2025. Bidders are advised to adhere strictly to deadlines to avoid disqualification.

For queries and clarifications, contact:

Contact Person	Designation	Email	Phone
Executive Engineer	MGVCL Halol Division	halolomdn@gebmail.com	+91-79-40007517

Address: MGVCL HALOL DIVISION OFFICE, 66KV GETCO COMPOUND, NEAR LUCKY STUDIO, AT POST-MAGHASAR, TA-KALOL, DIST-PMS, PIN-389330

Bidders are encouraged to reach out via email or phone for support related to tender procedures.

All participating bidders must carefully review the detailed tender documents available for download. The tender process is conducted electronically, and bidders are required to have a valid Digital Signature Certificate. A free vendor training session is organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad, to assist bidders in understanding the e-procurement process. Ensure compliance with all eligibility and technical requirements to enhance your chances of success. The tender is part of Gujarat's ongoing efforts to strengthen power infrastructure and ensure reliable electricity supply across the region.