Tender for Maintenance of HT & LT Lines and TC Centers in GHOGHAMBA Division Gujarat

This government tender invites qualified electrical contractors to undertake maintenance work of HT and LT lines, as well as TC centers, within the jurisdiction of GHOGHAMBA S/DN under HALOL (O&M) Division, Gujarat. The project aims to ensure reliable power distribution and infrastructure upkeep in the region. The scope includes routine inspections, repairs, and preventive maintenance of power lines and associated equipment. The procurement is managed by Madhya Gujarat Vij Company Limited (MGVCL), a key player in Gujarat's power sector. The project is classified under power and energy infrastructure development, targeting experienced electrical service providers. The tender offers an estimated value of approximately INR 24,943,375 with a completion period of 12 months. Bidders must comply with eligibility criteria, submit required documents, and adhere to the specified technical and financial terms. This opportunity is ideal for licensed electrical contractors, power sector service providers, and infrastructure maintenance firms seeking government contracts in Gujarat.

The scope of work includes:

• Routine maintenance and repair of HT and LT power lines in the designated jurisdiction.
• Inspection, testing, and preventive maintenance of TC centers.
• Replacement of damaged components such as insulators, conductors, and other line accessories.
• Ensuring safety standards are maintained during all operations.
• Documentation and reporting of maintenance activities.

The process involves:

1. Initial site assessment and planning.
2. Execution of maintenance tasks as per schedule.
3. Quality checks and safety compliance.
4. Final inspection and documentation submission.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid electrical contractor licenses and certifications.
• ✓ Must submit scanned copies of tender fee receipt and EMD receipt.
• ✓ Should have prior experience in electrical line maintenance or similar projects.
• ✓ Must provide necessary documents for preliminary and commercial stages, including Schedule-B.

Financial and qualification requirements:

Criterion	Details
Minimum Annual Turnover	INR 10,00,000
Experience	At least 2 years in electrical maintenance
EMD Amount	INR 25,000
Validity of Bid	120 days

Additional documents include proof of tender fee, EMD, and other relevant certifications. Bidders must ensure all documents are valid and up-to-date to qualify for the tender process.

Technical specifications include:

• Power lines must meet the standards outlined in the tender documents.
• Use of approved and certified materials for replacements.
• Adherence to safety and environmental regulations.

Key parameters:

Parameter	Specification
Voltage Level	HT & LT
Line Components	Insulators, conductors, connectors
Material Standards	IS standards applicable

Sequential procedures: - Conduct site survey. - Prepare work plan. - Execute maintenance as per schedule. - Perform safety checks. - Document and report activities.

The project budget is approximately INR 24,943,375. The financial breakdown includes:

Item	Cost
Tender Fee	INR 1,180
Estimated Contract Value	INR 24,943,375
EMD	INR 25,000

Payment terms: - 10% advance payment upon contract signing. - Remaining payments linked to project milestones. - Final payment after successful completion and approval.

Bidders should submit a detailed financial proposal aligned with the tender terms, ensuring transparency and compliance with the specified budget.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Attend the pre-bid meeting (if scheduled) for clarifications.
3. Prepare and submit bid documents electronically via the nProcure portal before the deadline.
4. Bid opening will be conducted publicly on the scheduled date.
5. Evaluation and shortlisting based on eligibility, technical, and financial criteria.
6. Award of contract to the successful bidder.

Key timelines:

Event	Date	Details
Bid Submission Start	20-06-2025 18:15	Bidders can submit bids from this date
Bid Submission End	14-07-2025 16:00	Last date for bid submission
Bid Opening	15-07-2025 11:00	Preliminary stage evaluation
Commercial Evaluation	16-07-2025 11:00	Final selection process

Bidders must ensure timely submission and compliance with all instructions.

Evaluation will be based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance and credentials	20%
Compliance with technical specifications	10%

Minimum thresholds: - **Technical score must be at least 70%**. - **Financial proposals will be scored inversely proportional to bid amount**.

The evaluation process emphasizes experience, cost-effectiveness, and adherence to technical standards, ensuring selection of the most capable and reliable contractor.

Date	Event	Details
20-06-2025	Bid Submission Start	Bidders can begin submitting bids
14-07-2025	Bid Submission End	Last date for bid submission
15-07-2025	Preliminary Evaluation	Evaluation of technical bids
16-07-2025	Commercial Evaluation	Final evaluation and bidder selection
17-07-2025	Contract Award	Notification to successful bidder

All deadlines are strict; bidders must adhere to these dates to participate successfully.

For queries and assistance:

Contact Person:

Name	Designation	Email	Phone
HALOL (O & M) Division Officer	Executive Engineer	halolomdn@gebmail.com	+91-79-40007517

**Office Address:** MGVCL HALOL DIVISION OFFICE, 66KV GETCO COMPOUND, NEAR LUCKY STUDIO, AT POST-MAGHASAR, TA-KALOL, DIST-PMS, PIN-389330, Gujarat.

Bidders are encouraged to contact during working hours for clarifications and support.

All interested bidders must download the tender documents from the official portal and submit their bids electronically. A free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the process. Ensure all required documents are valid and submitted before the deadline. The tender emphasizes transparency, compliance, and quality standards to ensure successful project execution. Bidders should review all terms and conditions carefully and adhere strictly to the specified procedures for a smooth bidding experience.