Government Tender for Photocopy Machine Supply at Dhuvaran Power Station - Power & Energy Sector

This government tender invites qualified bidders to submit proposals for a biennial rate contract to supply one photocopying machine, including operator and paper, at Dhuvaran Gas Based Power Station. The project is managed by Gujarat State Electricity Corporation Limited, under the Power and Energy sector, located in Anand, Gujarat. The tender aims to ensure efficient document copying services for the power station, supporting operational and administrative functions. The scope includes providing a fully operational photocopying machine on a rate contract basis, with all associated costs covered within the bid. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, with specific documentation and eligibility criteria. The project completion period is 24 months, with a total estimated cost of approximately INR 958,045. Bidders must adhere to strict terms and conditions, including submission deadlines and technical specifications, to qualify for this opportunity.

• Supply and installation of One photocopying machine at Dhuvaran Gas Based Power Station.
• Provide operator services and paper as part of the rate contract.
• Ensure the machine is fully operational and maintained throughout the contract period.
• Adhere to the technical specifications outlined in the tender document.
• Complete installation and commissioning within the stipulated timeframe.

The process involves:

1. Submission of technical and financial bids via the online portal.
2. Evaluation of preliminary documents, including tender fee and EMD.
3. Technical assessment based on submitted technical bid and documents.
4. Commercial evaluation based on the rate quoted.
5. Final award to the successful bidder.

Specification	Details
Machine Type	Photocopying Machine
Quantity	1 Nos.
Contract Duration	24 Months
Estimated Cost	INR 958,045
EMD Amount	INR 28,741
Completion Period	24 Months

The selected bidder must ensure compliance with all safety and operational standards as specified in the tender documents.

✓ Must have a valid digital certificate for online bidding.
✓ Must submit scanned copies of tender fee and EMD details during preliminary stage.
✓ Must provide scanned technical bid with all relevant documents during technical evaluation.
✓ The bidder should have experience in supplying photocopying machines or similar office equipment.
✓ Financial criteria include a minimum average annual turnover of INR 3,00,000 over the last three years.

Qualification Parameter	Minimum Requirement
Tender Fee	Paid and documented
EMD	INR 28,741 or equivalent
Experience	Supply of photocopiers or similar equipment
Financial Turnover	INR 3,00,000 annually
Certification	Valid digital certificate for e-bidding

**Note:** Bidders must meet all eligibility criteria to qualify for technical evaluation.

The photocopying machine must meet the following technical parameters:

Parameter	Specification
Type	Digital Photocopier
Copy Size	A3 and A4
Speed	Minimum 30 pages per minute
Power Supply	220-240V, 50Hz
Connectivity	USB and Network interface
Additional Features	Double-sided copying, high-resolution printing

Sequential process for technical compliance: 1. Submit detailed technical specifications. 2. Demonstrate operational capacity during technical evaluation. 3. Ensure compatibility with existing power infrastructure. 4. Provide maintenance and service support details. 5. Obtain technical approval before installation.

The machine must be energy-efficient and compliant with environmental standards as per government norms.

The total estimated cost for the project is INR 958,045, which includes the cost of the photocopying machine, operator services, and paper supplies. The EMD amount is INR 28,741, payable via bank guarantee or demand draft. Payment terms are as follows:

• 10% of the total contract value as advance upon award.
• Remaining payments linked to milestones and monthly service reports.
• Final payment after successful completion and acceptance.

Cost Component	Amount (INR)
Photocopying Machine	Included
Operator & Paper	Included
Total Estimated Cost	INR 958,045
EMD	INR 28,741

Bidders must submit financial bids in the prescribed format and adhere to the payment schedule outlined in the tender documents. All financial transactions should be compliant with government procurement policies.

The bidding process involves the following steps:

1. Download and review the tender document from the official portal.
2. Register on the nProcure portal and obtain a valid digital certificate.
3. Submit the technical bid, including all relevant documents, before the deadline.
4. Pay the tender fee and EMD online or physically submit the required documents.
5. Attend the technical evaluation meeting scheduled on 04-06-2025.
6. Participate in the commercial evaluation on 05-06-2025.
7. Receive the award notification if selected.

Timeline	Date & Time
Bid Submission Start	08-05-2025 18:00
Bid Submission End	03-06-2025 18:00
Technical Evaluation	04-06-2025 15:35
Commercial Evaluation	05-06-2025 15:30

**Important:** Bidders must ensure timely submission and compliance with all procedural requirements to qualify for evaluation.

The evaluation will be based on:

Criteria	Weightage
Technical compliance	40%
Price competitiveness	40%
Experience & past performance	20%

Factors considered: - Conformity to technical specifications - Cost of bid - Past experience in similar projects - Financial stability

Minimum qualifying marks: 60% in technical evaluation to proceed to commercial assessment.
Bidders must submit all required documents to meet the minimum criteria for consideration.

Date	Event	Details
08-05-2025	Bid Submission Start	Bidders can start submitting bids online
03-06-2025	Bid Submission End	Last date for bid submission
04-06-2025	Technical Evaluation	Evaluation of technical bids at 15:35
05-06-2025	Commercial Evaluation	Commercial bid evaluation at 15:30
06-06-2025	Award Notification	Expected date for contract award

**Critical Dates:** All submissions must be completed before the deadline on 03-06-2025, 18:00 hours.

For queries and assistance, bidders can contact:

Contact Person	Addl. Chief Engineer (G.), DGBPS
Phone	9978935585
Email	nprocure@ncode.in
Address	Dhuvaran Gas Based Power Station, Dhuvaran, Anand, Gujarat

Additional support is available through the (n)Procure support team at GNFC Ltd., Ahmedabad, with contact details provided on the official portal.

All bidders are advised to carefully review the tender documents available for download. The entire process is conducted electronically via the nProcure portal, and offline submissions are not accepted except for the physical submission of tender fee and EMD documents within 5 days of bid submission deadline. Bidders should ensure compliance with all technical, financial, and procedural requirements to avoid disqualification. Training sessions on online bidding procedures are organized regularly, and bidders are encouraged to participate for smooth submission. The tender aims to promote transparency and competitiveness in government procurement within the Power and Energy sector.