Government Tender for Project Management Consultant (PMC) for ICCC & IT Infrastructure in Bhavnagar

This government tender invites qualified Project Management Consultants (PMC) to design, develop, manage, and implement the Integrated Command and Control Centre (ICCC), CCTV Surveillance System, Optical Fiber Communication (OFC) Network, and other IT-enabled infrastructure projects in Bhavnagar. The project aims to enhance urban security and communication infrastructure under the Urban Development sector. The scope includes comprehensive planning, design, and execution of advanced surveillance and communication systems. The tender is issued by Bhavnagar Municipal Corporation, targeting experienced firms with proven expertise in large-scale IT infrastructure projects. The project duration is approximately 84 months, with a bid submission deadline of 25th June 2025. The tender process involves multiple stages, including fee submission, technical evaluation, and financial bidding, ensuring transparency and competitiveness. Eligible bidders must meet specific criteria, including relevant experience, financial stability, and certifications. This opportunity is ideal for companies specializing in urban IT infrastructure, security systems, and project management in the government sector.

The selected PMC will be responsible for:

• Designing the ICCC, CCTV Surveillance System, and OFC Network.
• Developing detailed project plans, technical specifications, and implementation strategies.
• Managing procurement, installation, testing, and commissioning of all systems.
• Coordinating with government authorities, vendors, and stakeholders.
• Ensuring compliance with technical standards, safety norms, and quality benchmarks.

The process includes:

1. Conducting detailed site surveys and feasibility studies.
2. Preparing comprehensive project documentation.
3. Overseeing procurement processes and vendor selection.
4. Managing project execution, including installation and integration.
5. Conducting testing, commissioning, and handover.
6. Providing post-implementation support and maintenance planning.

Specification	Details
Project Duration	84 months
Key Deliverables	ICCC design, CCTV & OFC network setup, project management reports
Standards	ISO, IEC, local government norms

The PMC must ensure timely delivery, budget adherence, and quality assurance throughout the project lifecycle.

• ✓ Must have minimum 5 years of experience in managing large-scale urban IT infrastructure projects.
• ✓ Proven track record of implementing similar projects for government entities.
• ✓ Valid ISO 9001 and ISO 27001 certifications.
• ✓ Financial stability with annual turnover of at least INR 10 crore in the last three years.
• ✓ Must possess relevant licenses and certifications for security and communication systems.

Qualification	Minimum Requirement
Experience	5+ years in urban IT infrastructure
Financial Turnover	INR 10 crore annually
Certifications	ISO 9001, ISO 27001
Past Projects	At least 2 projects for government agencies

Bidders must submit all supporting documents, including experience certificates, financial statements, and certifications, to qualify for the technical evaluation.

The project requires adherence to the following technical parameters:

Parameter	Specification
ICCC Design	State-of-the-art, scalable, and secure
CCTV System	HD resolution, night vision, remote access
OFC Network	Fiber optic cables with minimum bandwidth of 10 Gbps
Power Supply	Uninterruptible Power Supply (UPS) with backup
Hardware Standards	Compliant with IEC and IEEE standards

Sequential steps include:

1. Conduct site surveys and gather technical requirements.
2. Develop detailed design documents.
3. Procure approved hardware and software.
4. Install and configure systems.
5. Conduct rigorous testing and commissioning.
6. Provide documentation and training to municipal staff.

All technical work must comply with local and international standards to ensure system reliability and security.

The estimated project budget ranges from INR 5 crore to INR 8 crore, covering design, procurement, installation, and commissioning. The financial proposal should include a detailed cost breakdown:

Cost Component	Estimated Cost (INR)
Design & Planning	50 lakh
Hardware & Equipment	3 crore
Software & Licensing	1 crore
Installation & Commissioning	1 crore
Contingency & Miscellaneous	50 lakh

Payment will be made in installments based on project milestones: - 10% advance at contract signing. - 30% after completion of design and procurement. - 40% post-installation and testing. - 20% upon project handover and acceptance.

All financial transactions must be supported by valid invoices and receipts, with clear documentation of costs incurred.

The bidding process involves the following steps:

1. Registration and Download: Bidders must register on the e-Procurement portal and download the tender documents before the deadline.
2. Bid Submission: Submit the bid electronically along with the required documents, fee, and EMD by 25th June 2025, 6:00 PM.
3. Technical Evaluation: Conducted on 1st July 2025, where technical bids will be assessed.
4. Financial Evaluation: Shortlisted bidders will be invited for financial bidding, scheduled for 22nd July 2025.
5. Awarding Contract: The contract will be awarded to the most responsive bidder based on combined technical and financial scores.

Milestone	Date	Details
Bid Submission Deadline	25-06-2025	Last date for bid submission
Technical Evaluation	01-07-2025	Evaluation of technical bids
Financial Evaluation	22-07-2025	Final evaluation and award

Bidders must ensure all documents are complete and submitted as per instructions to avoid disqualification.

Bids will be evaluated based on:

Criteria	Max Score	Weightage
Technical Competence	50	50%
Relevant Experience	30	30%
Financial Offer	20	20%

Minimum qualifying marks for technical evaluation are 70%. The evaluation factors include: - Compliance with technical specifications. - Past project performance. - Financial competitiveness. - Certification and experience.

The final selection will be based on the highest combined score of technical and financial evaluations, ensuring transparency and fairness.

Date	Event	Details
29-05-2025	Bid Start Date	Bidders can start submitting their bids online
25-06-2025	Bid End Date	Last date for bid submission and document download
01-07-2025	Technical Evaluation	Evaluation of technical bids
22-07-2025	Financial Bids	Final evaluation and contract award
25-06-2025	Document Download End	Last date to download tender documents

**Critical deadlines are highlighted; bidders must adhere strictly to these dates.**

For inquiries and submission, contact:

Bhavnagar Municipal Corporation

• Department: Computer Department
• Address: Sir Mangalsinhji Road, Kalanala, Bhavnagar - 364001
• Phone: 9499656421
• Official Email: info@bhavnagarmunicipal.gov.in

Contact Person	Name	Phone	Email
Tender Inviting Officer	Mr. Rajesh Patel	9499656421	rajesh.patel@bhavnagarmunicipal.gov.in

All communications should reference the tender number BMC/COMPUTER/01/2025-26.

Bidders are advised to review the complete tender document available for download at the official portal. All submissions must conform to the specified formats and deadlines. The tender process emphasizes transparency, technical excellence, and value for money. It is recommended to prepare all required documents in advance and ensure compliance with all eligibility and technical criteria to avoid disqualification. The Bhavnagar Municipal Corporation reserves the right to amend the tender terms or cancel the process as per government procurement policies.