Government Tender for Empanelment of Project Management Consultants (PMC) for Electrical, Mechanical & Hydraulic Works in Valsad

This government tender invites qualified Project Management Consultancy (PMC) agencies to undertake comprehensive electrical, mechanical, and hydraulic works within Valsad Municipality limits. The project spans a period of 3 years and involves preparing estimates, obtaining approvals, managing tender procedures, supervising works, and billing. The tender aims to select experienced firms capable of handling diverse development projects, including special works and self-funded or grant-based initiatives. Bidders must demonstrate technical expertise, financial stability, and relevant experience in similar projects. The tender process is open to eligible organizations with valid certifications and a proven track record in project management and execution of large-scale infrastructure works. The selected PMC will play a vital role in ensuring timely, cost-effective, and quality delivery of municipal projects, contributing to urban development and civic amenities enhancement. The tender is issued by Valsad Nagar Seva Sadan, Gujarat, and offers an estimated value range of approximately INR 50 lakh to INR 2 crore.

The selected Project Management Consultant (PMC) will be responsible for the following tasks:

• Preparation of detailed project estimates for electrical, mechanical, hydraulic, and special works within Valsad limits.
• Obtaining technical and administrative approvals from relevant authorities.
• Managing tender procedures, including tender document preparation, bid evaluation, and contract award.
• Supervising ongoing works on-site to ensure compliance with specifications and safety standards.
• Bill processing and payments to contractors and suppliers.
• Coordination with municipal authorities for project approvals and progress updates.
• Monitoring project timelines and budgets to ensure timely completion.
• Providing technical support during project implementation and post-completion audits.

Key Deliverables	Specifications
Detailed Project Estimates	Accurate cost projections for all works
Tender Documents	Comprehensive bid packages
Supervision Reports	Regular site inspection reports
Final Project Completion Report	Certification of project completion

The scope also includes managing special works and ensuring adherence to municipal standards and safety regulations.

✓ Must have valid GST Registration and PAN Card.
✓ Must possess experience in managing electrical, mechanical, and hydraulic projects of similar scale.
✓ Must submit current bank solvency certificate as per bid evaluation criteria.
✓ Must provide EMD of INR 50,000 along with bid.
✓ Must attach Tender Fee receipt.
✓ Must demonstrate minimum 5 years of relevant experience with documented proof.
✓ Must submit last 3 years' turnover certificates showing an average annual turnover exceeding INR 1 crore.
✓ Must have empanelment or accreditation from relevant authorities.

Qualification Requirement	Details
Experience	≥ 5 years in project management of infrastructure works
Financial Stability	Average annual turnover ≥ INR 1 crore for last 3 years
Certification	Valid GST, PAN, and empanelment certificates
Documentation	Complete set of required documents as per bid criteria

**Note:** Bidders must meet all eligibility criteria to qualify for the tender.

The technical specifications require bidders to demonstrate proficiency in handling large-scale infrastructure projects, including electrical, mechanical, and hydraulic systems. The technical parameters include:

• Project management software compatibility
• Experience with municipal infrastructure standards
• Capability to prepare detailed estimates in line with government norms
• Supervision and safety compliance as per local regulations

Parameter	Requirement
Project Duration	3 years
Certification	ISO 9001 or equivalent
Experience	Minimum 5 projects of similar scope
Turnover	Minimum INR 1 crore annually
Technical Staff	Qualified engineers and project managers

Sequential procedures involve initial document submission, technical evaluation, site inspection, and final approval before project execution begins.

The estimated project budget ranges from INR 50 lakh to INR 2 crore, depending on project scope and scale. The financial proposal must include a detailed cost breakdown:

Cost Component	Estimated Cost (INR)
Labour & Materials	60%
Equipment & Machinery	20%
Administrative & Miscellaneous	10%
Contingency & Overheads	10%

**Bidder must submit a refundable EMD of INR 50,000** along with the bid. Payment terms include 30% advance, 40% during project milestones, and 30% upon completion. All payments are subject to approval of work progress and compliance with contractual obligations.

The bidding process involves the following steps:

1. Download tender documents from the official portal by the specified date.
2. Attend pre-bid meeting (if scheduled) for clarifications.
3. Submit technical and financial bids electronically before the deadline.
4. Bid opening will be conducted publicly at the specified date and time.
5. Evaluation of bids based on technical competence, experience, and financial proposals.
6. Award of contract to the successful bidder.

Timeline	Event	Details
22-05-2025	Bid Submission Start	Bidders can start submitting bids
17-06-2025	Bid Submission End	Last date for bid submission
23-06-2025	Bid Evaluation	Preliminary and commercial evaluation
24-06-2025	Contract Award	Notification to successful bidder

**Bidders must ensure submission of all required documents** and adherence to deadlines to qualify for evaluation.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical Experience & Past Projects	50%
Financial Stability & Turnover	20%
Project Approach & Methodology	20%
Price Bid	10%

Minimum qualifying marks in technical evaluation are **60%**. Bidders must score above this threshold to be considered for financial evaluation. The evaluation will prioritize firms with proven track records, technical competence, and financial robustness. The final selection will be based on combined scores, with greater emphasis on technical expertise and experience.

Date	Event	Details
22-05-2025	Bid Start Date	Bidders can download tender documents
17-06-2025	Bid Submission Deadline	Last date for bid submission
23-06-2025	Bid Evaluation	Technical and financial assessment
24-06-2025	Contract Notification	Successful bidder announcement
25-06-2025	Contract Signing	Formal agreement signing

**All deadlines are final; late submissions will not be accepted.**

• Contact Person: The Chief Officer, Valsad Municipality
• Phone: 9033517199
• Address: Nagar Seva Sadan, Valsad, Gujarat
• Email: nprocure@ncode.in
• Support Team: (n)Procure Support, GNFC Ltd., Ahmedabad, Phone: +91-79-40007517, Toll-Free: 73590 21663

Bidders are encouraged to contact the designated officials for clarifications or training related to online bid submission. All communication should be in writing and within the stipulated timelines.

This tender offers an excellent opportunity for experienced project management firms to contribute to urban development in Valsad. Bidders must ensure compliance with all eligibility and technical requirements, and participate through the official e-Procurement portal. The process emphasizes transparency, fairness, and adherence to government norms. Tender documents, including BOQ and detailed specifications, are available for download online. Bidders are advised to attend the free training sessions scheduled weekly to familiarize themselves with the electronic bidding process. The project duration is 3 years, with a focus on quality, safety, and timely delivery. Successful bidders will play a key role in enhancing civic infrastructure and services within Valsad municipality limits.