Government Tender for Procurement of Porta Cabin in GIFT City (DTA & SEZ Area)

This government tender invites qualified suppliers to participate in the procurement of Porta Cabins within GIFT City, Gujarat. The project aims to enhance infrastructure in both DTA and SEZ zones, supporting the city's financial and industrial growth. The tender is issued by Gujarat International Finance Tec-City Company Limited, a key government organization responsible for developing and managing GIFT City. The procurement involves supply and installation of Porta Cabins, with a total estimated cost of approximately INR 57,25,000. The tender process is open to eligible vendors with necessary certifications, and the project completion period is 180 days from the award date. Interested bidders must adhere to the detailed eligibility criteria, submit all required documents, and follow the specified bidding process. The tender offers an excellent opportunity for companies specializing in portable cabins, modular structures, and related infrastructure solutions to contribute to GIFT City's development.

The scope of work for this tender includes:

• Supply of Porta Cabins suitable for use in DTA and SEZ areas within GIFT City.
• Delivery and installation of Porta Cabins at designated locations in GIFT City.
• Ensuring quality standards as per specifications outlined in the tender document.
• Commissioning and handover of the Porta Cabins after installation.

The key deliverables include:

• Fully assembled Porta Cabins ready for use.
• Necessary electrical and plumbing connections as per technical specifications.
• Compliance with safety and environmental standards.

Process steps:

1. Review tender documents and specifications.
2. Submit bid along with required documents.
3. Participate in technical and commercial evaluations.
4. Award of contract to the successful bidder.
5. Supply, delivery, and installation within the stipulated completion period.

Specification	Details
Material	High-grade steel and weather-resistant panels
Dimensions	Customizable as per site requirements
Features	Insulation, electrical wiring, and safety fittings
Certification	Conformance to IS standards

Bidders must ensure all specifications are met and submit samples if required.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration and licenses to supply portable cabins.
• ✓ Must have experience in supplying similar infrastructure structures within government projects.
• ✓ Must submit valid tender fee and EMD as specified.
• ✓ Must provide necessary technical and financial documents.

Criteria	Details
Tender Fee	INR 5,000 (non-refundable) payable online or offline
EMD	INR 115,000, valid for 180 days
Experience	Minimum 3 years in supply of portable cabins or similar structures
Certifications	ISO or equivalent quality certifications
Financials	Annual turnover of at least INR 50 lakh in the last 3 years

**Note:** Bidders must attach scanned copies of tender fee details and EMD details along with their bid.

The Porta Cabins must adhere to the following technical parameters:

Parameter	Specification
Material	High-strength steel frames with weatherproof panels
Insulation	Thermal insulation suitable for Gujarat climate
Dimensions	Customizable, minimum 10x10 ft
Electrical	Wiring conforming to IS standards, with safety features
Certification	Must meet BIS standards and be certified

**Sequential process for technical compliance:** 1. Review detailed specifications in the tender document. 2. Submit technical bid with specifications and samples. 3. Evaluation of technical compliance. 4. Technical approval before commercial bid evaluation.

The total estimated budget for this procurement is INR 57,25,000. The financial breakdown includes:

Item	Cost (INR)
Porta Cabins	50,00,000
Delivery & Installation	5,00,000
Miscellaneous	2,25,000

**Payment terms:** - 30% advance upon contract signing. - 40% after delivery and installation. - Remaining 30% after successful commissioning. - Payments are subject to submission of valid invoices and completion certificates.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Submit bid documents physically for tender fee and EMD, and electronically for technical and commercial bids.
3. Participate in technical evaluation scheduled on 27-06-2025 at 15:35.
4. Commercial evaluation to follow after technical clearance.
5. Bid opening will be conducted publicly at the specified date.

Event	Date & Time
Bid Submission Start	28-05-2025 10:30 AM
Document Download End	25-06-2025 5:00 PM
Bid Submission End	26-06-2025 3:00 PM
Technical Evaluation	27-06-2025 3:35 PM
Tender Opening	As notified

**Note:** Bidders must ensure submission of all mandatory documents and adhere to deadlines.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	50%
Price competitiveness	30%
Past experience and credentials	20%

**Minimum thresholds:** - Technical compliance score must be at least 70%. - Financial bid should be within the estimated budget.

Evaluation factors include quality of the product, delivery timeline, cost, and bidder’s experience. Only bids meeting the minimum technical score will qualify for commercial evaluation.

Date	Event	Details
28-05-2025	Bid Start Date	Bid submission begins at 10:30 AM
25-06-2025	Document Download Deadline	Last date to download tender documents
26-06-2025	Bid Submission Deadline	Final date for bid submission at 3:00 PM
27-06-2025	Technical Evaluation	Scheduled at 3:35 PM
27-06-2025	Preliminary Evaluation	Evaluation of bid documents and eligibility
To be notified	Bid Opening	Public opening of bids

**Critical Dates:** Bidders must submit all documents before the deadlines to be eligible for evaluation.

For further details and clarifications, bidders can contact:

Gujarat International Finance Tec-City Company Limited

• Address: EPS - Building no. 49A, Block 49, Gyan Marg, GIFT City, Gandhinagar - 382050
• Phone: 7961708300
• Email: contract@giftgujarat.in

Contact Person	Role
The Managing Director & Group CEO	Bidding and project queries
Support Team	Technical assistance and support

Bidders are encouraged to reach out during office hours for support and clarifications.

All bidders are advised to carefully review the detailed tender document available for download. A free vendor training camp will be organized every Saturday at (n)code Solutions, Ahmedabad, to assist bidders in understanding the online bidding process. It is mandatory to have a valid Digital Certificate for electronic submission. The tender process emphasizes transparency, quality, and timely delivery, aligning with government procurement standards. Bidders must ensure compliance with all specified terms and conditions to qualify for participation.