Government Tender for Grant Advertisement Rights on Rajkot City Bus - 2025

This government tender invites qualified advertising service providers to bid for the exclusive grant advertisement rights on RMTS buses operating within Rajkot city. The tender aims to select a competent bidder to manage and execute advertising campaigns on city buses, enhancing visibility for commercial and public service advertisements. The project duration is set for 3 years, with a total estimated cost of approximately Rs. 100.32 million. The tender process is conducted electronically via the NProcure platform, ensuring transparency and efficiency. Interested bidders must meet specified eligibility criteria, including submission of necessary documents, bid security, and tender fee. The tender is open to companies with proven experience in advertising services, particularly in transit or outdoor advertising sectors. The selected bidder will be responsible for designing, installing, and maintaining advertisements on the buses, adhering to government standards and regulations. This opportunity is ideal for established advertising agencies seeking government contracts in Gujarat, especially those specializing in transit advertising and outdoor media.

The scope of work for this tender includes:

• Managing the grant advertisement rights on RMTS buses in Rajkot city.
• Designing, installing, and maintaining advertisements on designated bus fleets.
• Ensuring compliance with government advertising standards and safety regulations.
• Providing creative and innovative advertising solutions tailored for transit media.
• Monitoring and reporting on advertisement performance and visibility.

The process involves:

1. Pre-bid meeting and clarification (if required).
2. Submission of technical and financial bids via the NProcure portal.
3. Technical evaluation based on submitted documents and experience.
4. Financial bid opening for technically qualified bidders.
5. Final selection and award of contract.

The selected bidder will be responsible for the entire lifecycle of advertising on buses, including installation, periodic updates, and removal of advertisements, ensuring minimal disruption to bus operations.

Specification	Details
Project Duration	3 years
Estimated Cost	Rs. 100,321,468
Tender Fee	Rs. 15,000
Bid Security (EMD)	Rs. 1 lakh
Location	Rajkot, Gujarat
Contract Type	Works

All deliverables must meet the specifications outlined in the tender document, available for download online.

Bidders must meet the following eligibility criteria:

• ✓ Must have proven experience in outdoor or transit advertising services.
• ✓ Must submit a copy of the tender document signed on every page.
• ✓ Evidence of qualification as per Annexure II supported by relevant documents.
• ✓ Tender fee of Rs. 15,000 and bid security (EMD) of Rs. 1 lakh.
• ✓ Valid digital certificate for electronic bidding, compliant with IT Act-2000.
• ✓ Financial stability demonstrated through recent financial statements.

Qualification Criteria	Details
Experience	Minimum 3 years in transit advertising
Financial Turnover	Minimum Rs. 50 lakh in last fiscal year
Certification	Valid DSC (Digital Signature Certificate)
Documents	As specified in the tender document

Bidders failing to meet these criteria will be disqualified from the bidding process.

The technical specifications for this tender include:

Parameter	Requirement
Advertising Medium	Transit advertising on RMTS buses
Design Standards	Must adhere to government safety and quality standards
Installation	Secure, durable, and compliant with vehicle safety norms
Maintenance	Regular inspections and timely updates
Reporting	Monthly performance reports and compliance documentation

The process involves: - **Design submission and approval**. - **Installation by certified technicians**. - **Periodic maintenance and updates**. - **Final removal and reporting at contract end**.

All technical procedures must be documented, and bidders should demonstrate their capability to meet these specifications.

The estimated project cost is Rs. 100,321,468, with the tender fee set at Rs. 15,000. Bidders must submit a detailed financial bid, including the proposed fee structure and payment terms. Payment will be made in installments linked to project milestones, such as installation completion, periodic updates, and contract renewal. The financial bid should be submitted through the designated e-procurement portal using the prescribed format. The bid security (EMD) of Rs. 1 lakh must accompany the technical bid. The successful bidder will be required to furnish a performance guarantee equivalent to 10% of the contract value before contract signing. The financial proposal should clearly specify costs associated with design, installation, maintenance, and reporting, ensuring transparency and competitiveness.

The bidding process involves the following steps:

1. Download tender documents and attend pre-bid meeting (if scheduled).
2. Prepare technical and financial bids as per instructions.
3. Submit bids electronically on the NProcure platform before the deadline.
4. Technical evaluation of bids based on eligibility and experience.
5. Open financial bids of qualified bidders.
6. Final evaluation and award of contract based on combined scores.

Timeline	Date & Time
Bid Submission Start	03-06-2025 13:00
Bid Submission End	23-06-2025 18:00
Technical Bid Evaluation	01-07-2025 11:00
Price Bid Opening	05-07-2025 11:00

All bidders must ensure compliance with submission deadlines and document requirements to participate successfully.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Past performance and client references	20%

Minimum qualifying marks for technical evaluation are 70%. The bid with the highest combined score will be awarded the contract. Factors considered include bidder’s experience in transit advertising, financial stability, compliance with technical specifications, and adherence to submission guidelines. Only bids meeting all eligibility and technical criteria will be considered for financial evaluation.

Date	Event	Details
03-06-2025	Bid Submission Start	Bidders can start submitting their bids online
23-06-2025	Bid Submission End	Last date for bid submission at 18:00
01-07-2025	Technical Evaluation	Evaluation of technical bids at 11:00
05-07-2025	Price Bid Opening	Financial bids opening at 11:00
07-07-2025	Contract Award	Expected date of contract award

**Important:** Bidders must submit all documents before the deadline to qualify for evaluation.

For queries and assistance regarding this tender, bidders can contact:

Name	Designation	Contact Details
General Manager	Rajkot Municipal Corporation	**Phone:** 8155054056
Tender Support	Rajkot Rajpath Ltd.	**Email:** nprocure@ncode.in
Address	3rd Floor, Multi Activity Center, Chowk, Nana Mava, Rajkot, Gujarat	**Phone:** 8155054056

Bidders are encouraged to attend the free vendor training camp scheduled every Saturday at (n)code solutions, Ahmedabad, for guidance on online bidding procedures.

All bidders are advised to download the tender document from the official NProcure portal and review all terms and conditions carefully. The tender process is fully electronic, and physical submissions will not be accepted. Bidders must ensure their digital certificates are valid and compliant with government regulations. The tender aims to promote transparency and fair competition for advertising rights on Rajkot city buses, offering a lucrative opportunity for experienced advertising agencies. For further assistance, contact the designated support team or visit the official tender portal for updates and clarifications.