Government Tender for Small Surgical Instruments Rate Contract 2025-27 Ahmedabad

This government tender invites qualified suppliers to submit bids for a Rate Contract for the procurement of Small Surgical Instruments for the years 2025-26 and 2026-27. The tender is issued by the Gujarat Cancer and Research Institute, located in Ahmedabad, Gujarat. The procurement aims to ensure a steady supply of high-quality surgical instruments to support medical and surgical procedures at the institute. The total estimated cost of the project is approximately INR 21 million, with a bid security deposit (EMD) of INR 630,000. The tender process is structured into three stages: Preliminary, Technical, and Commercial, with specific evaluation dates and mandatory documentation at each stage. Bidders must adhere to the specified eligibility criteria, including submission of tender fee, EMD, and necessary technical documents. The procurement method is open and conducted electronically via the nProcure platform, emphasizing transparency and fairness. The tender is targeted at reputable suppliers and manufacturers specializing in medical surgical instruments, with a focus on quality and compliance with government standards.

The scope of this tender encompasses the supply and delivery of Small Surgical Instruments as per the specifications detailed in the tender documents. Key deliverables include:

• Supply of high-quality surgical instruments conforming to specified standards.
• Timely delivery at Civil Hospital Campus, Ahmedabad.
• Compliance with all technical and safety norms outlined in Annexure A.

The process involves:

1. Bid submission through the nProcure portal within the specified timeline.
2. Preliminary evaluation based on submitted documents like tender fee, EMD, and other required certificates.
3. Technical assessment to verify instrument specifications and quality.
4. Commercial evaluation to determine the most advantageous bid.

Specification	Requirement
Material	Surgical-grade stainless steel
Certification	ISO 13485 or equivalent
Packaging	Sterile, tamper-proof
Quantity	As per annual procurement plan

The successful bidder will be responsible for ensuring quality, safety, and adherence to delivery schedules as specified in the tender documents.

Bidders must meet the following eligibility requirements:

• ✓ Must have valid registration and licenses for manufacturing or supplying surgical instruments.
• ✓ Must submit scan copies of Tender Fee, EMD, and other relevant documents as specified.
• ✓ Should have experience in supplying surgical instruments to government or reputed private hospitals.
• ✓ Financial stability demonstrated through previous turnover and balance sheets.
• ✓ Must possess ISO 13485 or equivalent certification for medical devices.

Criteria	Details
Tender Fee	INR 17,700 (non-refundable)
EMD Amount	INR 630,000
Minimum Annual Turnover	INR 2 crore in last 3 years
Certification	ISO 13485 or equivalent
Experience	At least 3 years in medical instrument supply

Applicants must provide all necessary documents to establish eligibility during the preliminary and technical evaluation stages.

The surgical instruments must meet the following technical parameters:

Parameter	Specification
Material	Surgical-grade stainless steel (AISI 316L)
Surface Finish	Mirror-polished, corrosion-resistant
Sterilization Compatibility	Autoclave and chemical sterilization
Dimensions	As per Annexure A specifications
Packaging	Sterile, sealed, tamper-proof packaging

The process involves: - Verification of material certification. - Inspection of surface finish and dimensions. - Testing for sterilization compatibility. - Final quality assurance before dispatch.

All instruments must conform to the technical standards specified in the tender documents and annexures, ensuring durability, safety, and compliance with medical standards.

The total estimated value for the procurement is approximately INR 21 million. The financial breakdown includes:

Item	Estimated Cost (INR)
Small Surgical Instruments	21,000,000.00

Bidders must submit their price bids in the prescribed format on the nProcure portal. Payment terms are as follows: - 30% advance upon order confirmation. - 70% after successful delivery and quality verification. - Payments will be processed within 30 days of invoice submission.

The bid must be valid for 180 days from the date of submission, with prices inclusive of all taxes, duties, and transportation costs.

The bidding process involves the following steps:

1. Registration on the nProcure platform and procurement of a valid Digital Certificate.
2. Download tender documents and review all specifications and terms.
3. Submit bid including tender fee, EMD, technical documents, and price bid within the stipulated deadline.
4. Preliminary evaluation on 24-05-2025 at 11:00 AM.
5. Technical evaluation on 24-05-2025 at 11:05 AM.
6. Commercial evaluation and finalization.

Event	Date & Time
Tender Submission Start	02-05-2025, 16:00:00
Tender Submission End	23-05-2025, 17:00:00
Preliminary Evaluation	24-05-2025, 11:00 AM
Technical Evaluation	24-05-2025, 11:05 AM

**All bids must be submitted electronically**. Physical submissions are not accepted. Bidders are advised to participate in vendor training sessions for smooth bidding.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical Compliance	40%
Price Competitiveness	30%
Supplier Experience & Past Performance	20%
Certification & Quality Standards	10%

Minimum qualifying marks are **50% in each category**. The highest scoring bid considering all factors will be selected for award. Transparency and fairness are maintained throughout the evaluation process.

Date	Event	Details
02-05-2025	Tender Publication	Tender notice published online
23-05-2025 17:00	Bid Submission Deadline	Last date for bid submission
24-05-2025 11:00	Preliminary Evaluation	Evaluation of documents
24-05-2025 11:05	Technical Evaluation	Technical assessment of bids
25-05-2025	Award Notification	Expected date of award announcement

**All key dates are subject to change; bidders should regularly check the portal for updates.**

For queries and assistance, bidders can contact:

Name	Designation	Contact Details
Gujarat Cancer & Research Institute	Tender Coordinator	Phone: 7922688011 Email: store@gcriindia.org

Support is available for registration, document upload, and technical clarifications. Bidders are encouraged to seek assistance well before the deadline to ensure smooth participation.

All bidders must comply with the detailed terms and conditions outlined in the tender documents. A free vendor training camp is organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the electronic bidding process. The tender process emphasizes transparency, fairness, and quality assurance. Bidders are advised to review all technical specifications, eligibility criteria, and submission requirements carefully. Non-compliance may lead to disqualification. The tender is open to manufacturers and suppliers with proven experience in medical surgical instruments, and all submissions must adhere to government procurement standards.