Government Tender for Solar Rooftop Projects: Design Supply Installation & 5-Year Maintenance

This government tender invites qualified bidders to undertake the Survey, Design, Supply, Installation, Testing, and Commissioning of Solar Rooftop Projects across various 220KV/132KV/66KV Sub-stations in Gujarat. The project includes a comprehensive 5-year maintenance contract under the R & M plan for the year 2025-26. The scope covers multiple sub-stations under the Godhra and Dahod AM Divisions, aiming to enhance renewable energy capacity in Gujarat. The tender is issued by Gujarat Energy Transmission Corporation Limited (GETCO), a key player in power and energy infrastructure development. Bidders must meet specific eligibility criteria, including experience in grid-connected solar projects, financial stability, and valid licenses. The total estimated project cost is approximately INR 64.22 Lakhs, with a bid submission deadline of June 21, 2025. This is an excellent opportunity for electrical contractors, renewable energy firms, and EPC companies to contribute to Gujarat's sustainable energy goals and showcase their expertise in solar power projects.

The scope of work includes:

• Conducting detailed site surveys at designated sub-stations.
• Designing solar rooftop systems tailored to each site’s specifications.
• Supplying high-quality solar panels, inverters, mounting structures, and electrical components.
• Installing the solar PV systems on control room buildings.
• Testing and commissioning the installed systems to ensure optimal performance.
• Providing comprehensive maintenance services for 5 years post-installation.

The process involves:

1. Site assessment and survey to evaluate structural and electrical conditions.
2. Design approval based on survey findings.
3. Procurement of all necessary equipment and materials.
4. Installation of solar panels, electrical wiring, and mounting structures.
5. Commissioning and performance testing.
6. Handover with documentation.
7. Ongoing maintenance as per contract terms.

Bidder must ensure adherence to technical standards, safety protocols, and project timelines as specified in the tender documents. The project aims to promote renewable energy usage and reduce carbon footprint across Gujarat’s power infrastructure.

Bidders must meet the following eligibility criteria:

• ✓ Must be registered with GEDA (Gujarat Energy Development Agency) with self-attested registration proof.
• ✓ Experience in designing, supplying, installing, and commissioning grid-connected solar PV projects of minimum 150KW capacity in Gujarat within the last three years.
• ✓ Submit scanned copies of Commissioning Certificates and Work Orders/Contracts from clients.
• ✓ Provide a latest bank solvency certificate not older than 1 year, amounting to at least 20% of the estimated project cost.
• ✓ Have a valid Provident Fund Code registered with the Regional P.F. Commissioner.
• ✓ Submit certified copies of audited financial statements (IT Returns, Balance Sheets, Profit & Loss Accounts) for the last three years.
• ✓ Provide notarized copies of Partnership Deed, Power of Attorney, MOA/AOA as applicable.
• ✓ Attested copy of PAN Card and GST Registration.
• ✓ Complete and signed Technical Bid documents.
• ✓ Valid Electrical Contractor License issued by GOG.

Qualification	Minimum Requirement
Experience	150KW solar project in Gujarat in last 3 years
Financial	Solvency certificate ≥ 20% of estimated cost
Registration	GEDA registration, GST, PAN
Licenses	Electrical contractor license

All documents must be self-attested and submitted in the prescribed format as per tender guidelines.

The technical specifications for the solar rooftop projects include:

Parameter	Specification
Solar Panel Type	Polycrystalline or Monocrystalline, IEC/ISO certified
Capacity per Panel	Minimum 330W
Inverter Type	Grid-tied, with anti-islanding protection
Mounting Structure	Corrosion-resistant, suitable for rooftop installation
System Voltage	415V AC, 3-phase
Monitoring	Remote monitoring system with real-time data
Testing	IEC standards compliance, performance ratio ≥ 75%
Installation Process	Sequential site survey, design approval, procurement, installation, testing, commissioning

The installation process must follow safety standards and include detailed documentation for each phase. The system should be capable of generating power efficiently and reliably, with provisions for future scalability if needed.

The estimated project cost is approximately INR 64.22 Lakhs. The financial breakdown includes:

Item	Cost (INR)
Equipment	40.00 Lakhs
Installation & Labour	15.00 Lakhs
Testing & Commissioning	4.00 Lakhs
Maintenance (5 years)	5.22 Lakhs

The bidder must submit a **bid security deposit (EMD)** of **INR 64,230** along with the bid. Payment terms are as follows:

• Bid Submission: Submit bid security and tender fee before bid deadline.
• Contract Payment Schedule: 30% advance, 50% during installation, 20% post-commissioning and acceptance.
• Retention Money: 5% of each milestone payment retained till project completion.

All payments will be processed as per the terms specified in the tender document, and invoices must be submitted with necessary documentation for approval.

The bidding process involves the following steps:

1. Download Tender Documents from the official website or portal.
2. Attend the pre-bid meeting if scheduled, to clarify doubts.
3. Submit the technical bid and bid security online before the deadline.
4. Bid opening will be conducted publicly at the specified date and time.
5. Evaluation of bids based on technical and financial criteria.
6. Award of contract to the successful bidder.

Key Dates	Details
Bid Submission Start	31-05-2025 19:00
Bid Submission End	21-06-2025 16:00
Bid Opening	21-06-2025 16:01

Bidders must ensure all documents are complete and submitted within the stipulated timelines. Non-compliance may lead to disqualification. All communications will be through the official portal or designated contact points.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial bid	30%
Past performance and project execution capability	20%

Minimum qualifying marks for technical evaluation are **60%**. Bidders must meet all eligibility criteria and pass the technical evaluation to qualify for financial bid opening. The evaluation factors include project experience, technical compliance, financial stability, and adherence to specifications. The final decision will be based on the combined scores, with priority given to bidders demonstrating proven expertise in similar projects and financial robustness.

Date	Event	Details
31-05-2025	Bid Submission Start	Bidders can begin submitting their bids online
21-06-2025	Bid Submission End	Last date and time for bid submission
21-06-2025	Bid Opening	Public opening of technical and financial bids
21-06-2025	Evaluation Completion	Expected date for bid evaluation completion
30-06-2025	Contract Award	Tentative date for awarding the contract

Bidders are advised to submit all documents before the deadline to avoid disqualification. Important dates are subject to change, and bidders should regularly check the official portal for updates.

For queries and assistance, contact:

Superintending Engineer, Transmission Circle GETCO Jambuva

• Email: setrjambuva.getco@gebmail.com
• Address: Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station, N.H. No-8, Vadodara, Gujarat - 390014

Contact Person	Email	Phone
Superintending Engineer	setrjambuva.getco@gebmail.com	+91-79-40007517
Support Team	nprocure@ncode.in	+91-79-40007514

Bidders are encouraged to attend the vendor training sessions scheduled weekly for guidance on bid submission procedures.

All prospective bidders must carefully review the detailed tender documents available for download. The tender process is fully online, and physical submissions are not accepted. Bidders should ensure their digital certificates are valid for signing bids electronically. The project aims to promote renewable energy and support Gujarat's sustainable development goals. Regular updates and clarifications will be posted on the official portal. Bidders are advised to verify all eligibility and technical requirements before submission to ensure compliance and avoid disqualification. The tender encourages participation from experienced EPC contractors, renewable energy firms, and electrical installation companies committed to quality and timely delivery.