Government Tender for Street Light Supply & Installation at Chansma Nagarpalika

This government tender invites qualified contractors to bid for the supply, installation, testing, and commissioning of LED street lights and high mast poles at various locations within Chansma Nagarpalika, Patan district, Gujarat. The project aims to enhance urban infrastructure by upgrading street lighting systems to energy-efficient LED fittings. The tender is part of the SJMMSVY UDP - 88 program for the fiscal years 2024-25 and 2025-26. The total estimated cost is approximately INR 15.63 million, with a bid validity of 180 days. Bidders must meet specific eligibility criteria, including submitting relevant documents and EMD. The project involves multiple stages, including preliminary and commercial evaluations, with detailed technical and financial specifications provided in the tender documents. The process ensures transparency and adherence to government procurement standards, promoting sustainable urban development and improved public safety through modern lighting solutions.

The scope of work for this tender includes:

• Supply of LED street light fittings and High Mast Poles at designated locations.
• Installation of street lights and poles as per technical specifications.
• Testing and commissioning of all installed equipment to ensure compliance with standards.
• Maintenance and quality assurance during the project period.

The key deliverables are:

• Delivery of LED fittings and high mast poles to specified sites.
• Proper installation following approved technical drawings.
• Conducting functional tests and obtaining approval from the designated authority.
• Providing documentation and certification of successful commissioning.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses relevant to electrical and civil works.
• ✓ Must submit scanned copies of:
  • Tender Fee receipt
  • Earnest Money Deposit (EMD) of INR 156,500
  • All necessary documents as per tender terms and conditions.
• ✓ Must have relevant experience in street lighting projects, preferably with government agencies.
• ✓ Financial capacity to execute projects of approximately INR 15.63 million.

Qualification Criteria	Details
Experience	Minimum 3 years in electrical civil projects
Financial Capacity	Annual turnover of at least INR 5 million in last 3 years
Certification	Valid electrical and civil licenses
Blacklist Status	Not blacklisted by any government department

**Critical Points:** - All submitted documents must be valid and verifiable. - Bidders must comply with all eligibility requirements to qualify for evaluation.

The technical specifications include:

Parameter	Requirement
LED Fittings	LED-based, energy-efficient, suitable for street lighting
Poles	High mast, weather-resistant, height as per design
Power Supply	Compatible with local voltage standards (230V/50Hz)
Testing	Must pass government-approved testing procedures
Installation	Following approved technical drawings and safety standards

Sequential procedures for technical compliance: 1. Delivery of materials to designated sites. 2. Installation as per technical drawings. 3. Conducting initial tests. 4. Final testing and certification by authorized personnel.

The estimated project cost is approximately INR 15,63,34,25.72. The financial bid should include a percentage rate for the entire scope of work, submitted in the prescribed format. Payment terms are linked to project milestones, including delivery, installation, and successful commissioning.

Cost Component	Amount (INR)
Tender Fee	INR 4,248
EMD	INR 1,56,500
Total Estimated Cost	INR 15,63,34,25.72

Payment Schedule: - 10% advance upon contract signing. - 40% after delivery of materials. - 30% post-installation. - 20% after successful testing and commissioning.

The bidding process involves the following steps:

1. Download the tender documents from the official portal.
2. Submit the bid along with tender fee and EMD before the deadline.
3. Attend the bid opening at the specified date and time.
4. Evaluation of bids based on eligibility, technical compliance, and financial offer.
5. Notification of successful bidder.
6. Contract signing and commencement of work.

Key Dates	Details
Bid Submission Start	31-05-2025 15:00
Bid Submission End	20-06-2025 18:00
Bid Opening	27-06-2025, Preliminary at 12:00, Commercial at 12:05

**Note:** Bidders must ensure submission of all required documents before the deadline to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Eligibility & Experience	30%
Technical Compliance	30%
Financial Offer	40%

Minimum thresholds: - **Eligibility & Experience:** Must meet all eligibility criteria. - **Technical Compliance:** Must pass all technical tests. - **Financial Offer:** Must be competitive and within budget.

Evaluation factors include past project experience, technical proposal quality, compliance with specifications, and price competitiveness. Bidders must score above the minimum thresholds in each category for consideration.

Date	Event	Details
31-05-2025	Tender Notice Released	Tender available for download
20-06-2025	Last Date for Bid Submission	Final date for submitting bids by 18:00
27-06-2025	Bid Opening	Preliminary at 12:00, Commercial at 12:05
27-06-2025	Evaluation Completion	Results announced within 3 days
30-06-2025	Contract Award	Expected date for contract signing

**Critical Dates:** Bidders must adhere to deadlines for submission and bid opening to participate successfully.

For queries and assistance, contact:

| Name | Chief Officer, Chansma Nagarpalika |
| Email | np_chanasma@yahoo.co.in |
| Address | Chansma Nagarpalika, Chansma, Gujarat |
| Phone | Not specified |

Additional support can be obtained from the (n)Procure support team at GNFC Ltd., Ahmedabad. Contact details:

• Phone: +91-79-40007517, 40007514, 40007515
• Email: nprocure@ncode.in
• Support hours: Monday to Saturday, 4:00 PM to 5:00 PM.

All interested bidders are encouraged to review the detailed tender documents available for download. Participation requires valid digital certificates for online bidding, which can be procured from authorized certifying agencies. A free vendor training session is organized every Saturday to assist bidders in understanding the electronic bidding process. Ensure compliance with all technical, financial, and eligibility requirements to qualify for evaluation. The project aims to improve urban lighting infrastructure, contributing to enhanced public safety and energy efficiency in Chansma Nagarpalika.