Government Tender for Supply of Accessories & Spares for Chiller AC Plant at Wanakbori TPS

This government tender invites qualified suppliers to participate in the supply of various accessories and spares for the Chiller Air Conditioning (AC) Plant at Wanakbori Thermal Power Station, Gujarat. The project involves delivering essential components for units 4, 5, and 6 at TMD-II, Stage-II WTPS. The tender aims to ensure uninterrupted cooling operations, improve plant efficiency, and maintain optimal power generation. The procurement process is structured in multiple stages, including preliminary, technical, and commercial evaluations, with clear deadlines for submission and evaluation. The tender is open to eligible vendors with relevant experience in power plant equipment supply, and the total estimated value ranges from approximately INR 1,015,490 to INR 1,015,490. The project emphasizes transparency, compliance with technical specifications, and adherence to government procurement policies. Interested bidders must review detailed terms, submit required documents, and participate in online bidding through the official portal before the deadline of May 26, 2025.

The scope of this tender includes:

• Supplying various accessories and spares for Chiller AC Plants at Wanakbori TPS units 4, 5, and 6.
• Ensuring all components meet specified technical standards and quality benchmarks.
• Delivery within the stipulated completion period of 3 months.

Key deliverables include:

• Complete set of accessories for Chiller AC units.
• Spare parts for maintenance and repairs.
• Documentation including technical manuals and compliance certificates.

Sequential process:

1. Review tender documents and technical specifications.
2. Submit bid along with EMD and tender fee before the deadline.
3. Attend pre-bid meetings if scheduled.
4. Participate in technical evaluation.
5. Submit commercial bid post technical clearance.
6. Final award and contract signing.

Specification	Details
Delivery Location	Wanakbori Thermal Power Station, Gujarat
Completion Period	3 Months
Payment Terms	As per contract conditions

The successful bidder must ensure timely delivery, quality compliance, and post-delivery support.

✓ Must have valid registration and licensing for supply of power plant accessories.
✓ Attach scanned copies of tender fee and EMD details.
✓ Must submit all required tender documents, including technical manuals, certificates, and signed annexures.
✓ Acceptance of all conditions (Cause 1 to 71) on a single letterhead is mandatory.
✓ Bidders should have relevant experience in supplying equipment to power plants.

Financial Qualification	Details
Minimum Average Annual Turnover	INR 10 Lakhs
Experience in Similar Projects	At least 2 completed projects in power plant equipment supply
EMD Amount	INR 101,549

**Critical points:** - Bidders must comply with all technical and financial eligibility criteria. - Valid certificates and signed documents are mandatory for bid submission.

The accessories and spares must conform to the following technical parameters:

Parameter	Specification
Material	High-grade stainless steel or equivalent
Compatibility	Designed for units 4, 5, and 6 AC Chiller systems
Certification	ISO 9001, CE, or equivalent
Delivery Standards	AS per IS standards

**Sequential procedures:** 1. Review detailed technical specifications in tender documents. 2. Ensure all components meet the specified standards. 3. Submit technical compliance documents along with bid.

Bidder must ensure all components are tested and certified before delivery, with proper documentation for quality assurance.

The estimated project value ranges from INR 1,015,490 to INR 1,015,490. The breakdown includes:

Cost Component	Amount (INR)
Accessories	600,000
Spares	415,490
Total	1,015,490

**Payment terms:** - 30% advance upon contract signing. - 50% after delivery and inspection. - Remaining 20% after successful commissioning.

Bidders must quote competitive prices, inclusive of all taxes and duties, and adhere to the payment schedule as specified in the tender documents.

The bidding process involves the following steps:

1. Registration: Bidders must register on the official e-Procurement portal.
2. Download Tender: Access and review tender documents free of cost.
3. Submission: Upload technical bid, EMD, tender fee, and other required documents before the deadline.
4. Evaluation: The technical and preliminary evaluation will be conducted on 27-05-2025.
5. Commercial Bid: Qualified bidders will be invited to submit their price bids.
6. Award: The final contract will be awarded based on evaluation results.

Event	Date & Time
Bid Submission Deadline	26-05-2025 18:00
Technical Evaluation	27-05-2025 15:30
Bid Opening	As notified

**Important:** Ensure all documents are correctly uploaded and comply with specified formats. Late submissions will not be considered.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	50%
Price competitiveness	30%
Past experience & credentials	20%

**Minimum thresholds:** - Technical compliance score must be at least 70%. - Valid EMD and tender fee submission are mandatory. - All required documents must be duly signed and stamped.

Evaluation will consider quality, cost, and bidder experience, with the highest scoring bid being awarded the contract.

Date	Event	Details
01-05-2025	Tender Notice Published	Tender available online
26-05-2025	Bid Submission Deadline	6:00 PM on this date
27-05-2025	Technical Evaluation	3:00 PM onwards
27-05-2025	Preliminary Evaluation	3:00 PM
26-05-2025	Document Download Ends	6:00 PM

**Critical Dates:** - **Bid submission closes on 26-05-2025 at 18:00.** - **Technical evaluation scheduled for 27-05-2025 at 15:30.**

For queries and assistance, bidders can contact:

Contact Person	Chief Engineer [C & O], Wanakbori TPS
Email	wtps.se-tech@gebmail.com
Phone	7069003830
Address	Wanakbori Thermal Power Station, Gujarat State Electricity Corporation Limited, Ta: Galteshwar, Dist: Kheda - 388239

Support and clarifications can also be sought from the (n)Procure support team at (n)code solutions, Ahmedabad, with contact details provided in the tender documents.

All bidders are advised to thoroughly review the detailed tender documents available for download. Participation requires compliance with all technical, financial, and procedural requirements outlined. Bidders must ensure timely submission of all documents and adhere to the specified deadlines. The tender process emphasizes transparency, quality, and cost-effectiveness. Regular updates and clarifications are available through the official portal and designated contact points. Bidders are encouraged to participate in vendor training sessions organized by the authorities to facilitate smooth bidding and compliance.