Government Tender for Supply of Building Materials, Tools, Vehicles - Palanpur Gujarat

This government tender invites qualified suppliers to participate in an open procurement process for the supply and stacking of various building and road construction materials, tools, plants, and vehicles across Taluka Palanpur, Gujarat. Managed by the Taluka Panchayat Office, Palanpur, the project aims to support rural development initiatives under the MGNREGA scheme. The tender offers an excellent opportunity for vendors specializing in civil construction supplies, heavy equipment, and transportation services to secure a government contract. The total estimated value of the contract is approximately INR 25 million, with a completion period of 12 months. Interested bidders must meet eligibility criteria, including submission of tender fee, EMD, and relevant documents. The procurement process is conducted via e-Procurement platform, ensuring transparency and efficiency. Key documents include technical specifications, general guidelines, and citizen information board standards. Bidders are encouraged to participate in free vendor training sessions and adhere to all terms and conditions for successful submission.

The scope of this tender encompasses the supply, stacking, and transportation of diverse civil construction materials, tools, plants, and vehicles required for infrastructure development projects in Palanpur. Key deliverables include:

• Supply of all types of building and road construction materials as per technical specifications.
• Provision of necessary tools, plants, and machinery for construction activities.
• Timely stacking and storage at designated locations.
• Transportation of materials and equipment to various project sites.

The process involves:

1. Bid submission via the official e-Procurement portal within the stipulated deadline.
2. Technical and financial evaluation based on predefined criteria.
3. Contract award to the successful bidder.
4. Supply and stacking of materials as per schedule.
5. Ongoing monitoring and compliance with technical specifications.

• ✓ Must have valid registration and licenses for civil supply and transportation.
• ✓ Must submit D.D. of Tender Fee (INR 15,000) and EMD (INR 750,000) in the form of FDR.
• ✓ Must provide scanned copies of all required documents as specified in the tender.
• ✓ Must have prior experience in supplying civil construction materials or related services.
• ✓ Financial capacity to handle a project valued approximately INR 25 million.

Qualification Criteria	Details
Tender Fee	INR 15,000 in DD/FDR
EMD	INR 750,000 in FDR
Experience	Minimum 3 years in civil supply or construction
Certification	Valid licenses and registration certificates
Financial	Turnover of at least INR 10 million in the last fiscal year

Bidders must meet all eligibility conditions to qualify for technical and financial evaluation.

All supplied materials and equipment must conform to the standards specified in the General Technical Specification document, available for download. Technical parameters include:

• Material quality and grade
• Dimensions and tolerances
• Safety and durability standards

Process for technical compliance:

1. Review detailed specifications in the provided documents.
2. Ensure all materials meet the specified standards.
3. Submit technical compliance certificates along with bid.

Specification	Requirement
Material Quality	As per IS standards
Dimensions	According to project specifications
Safety Standards	Compliant with local safety regulations

Technical evaluation will verify adherence to these parameters, ensuring only compliant materials are supplied.

The total estimated contract value is INR 25,00,00,000 (INR 25 million). The financial bid must include a detailed schedule of material costs, transportation, and other expenses. Payment terms are as follows:

• 30% advance upon contract signing.
• 50% upon delivery and stacking at designated locations.
• 20% after successful completion and acceptance.

Cost Component	Estimated Amount (INR)
Material Cost	INR 20,00,00,000
Transportation	INR 3,00,00,000
Miscellaneous	INR 2,00,00,000

Bidders should prepare a comprehensive financial proposal aligned with these guidelines, ensuring transparency and compliance with the tender terms.

Interested bidders must follow these steps:

1. Register on the official e-Procurement portal.
2. Download tender documents and review all specifications.
3. Submit the tender fee and EMD before the deadline.
4. Upload all required technical and financial documents as per the prescribed formats.
5. Attend the pre-bid meeting if scheduled.
6. Ensure submission before the closing date.

Timeline	Date & Time
Bid Submission Start	29-05-2025 22:59
Bid Submission End	16-06-2025 18:00
Pre-bid Meeting	To be notified
Evaluation Completion	24-06-2025

All submissions must be made electronically via the designated portal, and late bids will be rejected. Bidders are advised to verify all documents before submission.

Bids will be evaluated based on:

• Technical compliance (40%)
• Financial competitiveness (30%)
• Past experience and performance (20%)
• Capacity to deliver within stipulated time (10%)

Criteria	Max Score
Technical Compliance	40
Cost Effectiveness	30
Experience & Past Performance	20
Delivery Capacity	10

Minimum qualifying marks are 60% overall. Bidders must meet or exceed the minimum scores in each category to qualify for award.

Date	Event	Details
29-05-2025	Bid Opening	Start of bid submission
16-06-2025	Bid Closing	Last date for bid submission
24-06-2025	Evaluation	Technical and financial assessment
01-07-2025	Award Notification	Successful bidder announcement
15-07-2025	Contract Signing	Final agreement signing

All deadlines are strict; bidders must adhere to timelines to ensure consideration.

For queries and assistance, contact:

Taluka Panchayat Office - Palanpur

Name	Designation	Email	Phone
TDO Palanpur	Taluka Development Officer	tdo-palanpur@gujarat.gov.in	9099875594

Support for registration, document submission, and technical clarifications is available during office hours. Bidders are encouraged to contact well before deadlines for any assistance.

All bidders must review the detailed tender documents available for download. Participation requires compliance with all specified technical, financial, and eligibility criteria. The procurement process emphasizes transparency and fairness, with awards based on merit and compliance. Bidders are advised to attend vendor training sessions and verify their digital certificates. For further updates, refer to the official e-Procurement portal and contact the designated officials for clarifications.