Government Tender for Supply & Delivery of Brake Diaphragm & Clutch Booster Assembly

This government tender invites qualified suppliers to participate in a comprehensive contract for the supply and delivery of Brake Diaphragm and Clutch Booster Assembly for Eicher and Tata vehicles. Managed by the Ahmedabad Municipal Corporation's Central Workshop, this tender offers an excellent opportunity for companies specializing in automotive spare parts and vehicle repair components. The procurement aims to ensure reliable maintenance and repair services for municipal vehicles, supporting efficient city operations. The tender involves a detailed process including preliminary, technical, and commercial stages, with a clear timeline for submission and evaluation. Bidders must meet specific eligibility criteria, including submission of tender fee and EMD, and possess relevant technical expertise. The project scope encompasses the supply of high-quality spare parts adhering to specified standards, with a total estimated value in the range of INR 30,000 to INR 50,000. This tender is ideal for automotive component manufacturers, authorized dealers, and suppliers with proven experience in government contracts and vehicle spare parts supply.

The scope of work includes:

• Supply and delivery of Brake Diaphragm and Clutch Booster Assembly for Eicher and Tata vehicles.
• Adherence to specifications detailed in the tender document.
• Timely procurement and transportation to the Ahmedabad Municipal Corporation's Central Workshop.
• Quality assurance and compliance with relevant standards.

The process involves:

1. Reviewing tender documents and specifications.
2. Preparing and submitting bid documents including tender fee, EMD, and technical documentation.
3. Participating in bid opening and evaluation.
4. Contract award and subsequent delivery as per agreed schedule.

Key deliverables include:

Item	Description
Brake Diaphragm Assembly	High-quality, durable, compliant with standards
Clutch Booster Assembly	Reliable performance, compatible with specified vehicle models

Bidder must ensure all supplies meet the technical and quality standards specified in the tender document linked below.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licensing for automotive spare parts supply.
• ✓ Must submit a scan copy of the Tender Fee (INR 900) and EMD (INR 30,000) during the preliminary stage.
• ✓ Must possess relevant experience in supplying automotive components to government or municipal agencies.
• ✓ Must provide necessary technical documentation and certifications as required.
• ✓ Financial stability as per the following criteria:

Criteria	Details
Minimum annual turnover	INR 10,00,000
Past experience	At least 2 similar supply contracts in the last 3 years
Certification	ISO/TS certification or equivalent (if applicable)

**Important:** All documents must be valid, legible, and submitted within the stipulated deadlines.

The technical specifications for the spare parts are as follows:

Parameter	Specification
Material	High-grade steel alloy
Durability	Minimum 50,000 km lifespan
Compatibility	Eicher and Tata vehicle models specified in the tender
Standards	Conformity to IS standards and OEM requirements

Bid process steps include: - **Step 1:** Review technical specifications. - **Step 2:** Prepare technical documentation. - **Step 3:** Submit technical bid along with required certificates. - **Step 4:** Await technical evaluation results.

All supplies must pass quality checks and conform to the detailed specifications provided in the tender document available for download.

The estimated budget for this contract ranges between INR 30,000 and INR 50,000. The financial breakdown includes:

Cost Component	Estimated Amount (INR)
Brake Diaphragm Assembly	INR 15,000
Clutch Booster Assembly	INR 15,000
Miscellaneous costs	INR 5,000

Payment terms are as follows: - **50%** advance payment upon contract signing. - **Remaining 50%** after successful delivery and acceptance. - Payments will be processed within 15 days of invoice submission.

Bidders must include detailed cost breakdowns in their financial bid and ensure compliance with the tender terms.

The bidding process involves several stages:

1. Registration and download of tender documents from the official portal.
2. Submission of bid security (EMD) and tender fee before the deadline.
3. Technical bid submission with all required documents.
4. Evaluation of technical bids scheduled for June 11, 2025.
5. Commercial bid opening for qualifying bidders.
6. Final award and contract signing.

Key deadlines:

Date	Event	Details
19-05-2025	Bid Submission Start	Bidders can start submitting bids
09-06-2025	Bid Submission End	Last date for bid submission
11-06-2025	Technical Evaluation	Evaluation of technical bids
11-06-2025	Commercial Bid Opening	Opening of commercial bids

**Important:** Bidders must ensure submission of all required documents before the deadline to participate successfully.

Bid evaluation will be based on:

Criteria	Weightage
Technical compliance	50%
Price competitiveness	30%
Past experience & credentials	20%

Minimum thresholds: - **Technical compliance score of at least 70%.** - **Financial bid must be within the specified budget range.**

The evaluation will prioritize quality, experience, and cost-effectiveness to select the most suitable bidder for the contract.

Key deadlines for this tender are:

Date	Event	Details
19-05-2025	Tender Notice Published	Start of bid submission period
09-06-2025	Bid Submission Deadline	Last date for submitting bids
11-06-2025	Technical Evaluation	Date for technical bid assessment
11-06-2025	Commercial Bid Opening	Opening of financial bids
19-06-2025	Contract Award	Expected date of contract announcement

**Note:** All submissions must be completed before the specified deadlines to be considered.

For queries and assistance, bidders can contact:

Joint Director (Mechanical)

• Phone: 7819862810
• Address: Ahmedabad Municipal Corporation, CENTRAL WORKSHOP, OPP. OLD LATHI BAZZAR, JAGNNATHJI ROAD, JAMALPUR, AHMEDABAD
• Email: nprocure@ncode.in

Support services, including training and clarifications, are available at the designated support center in Ahmedabad. Bidders are encouraged to reach out for guidance on the bidding process or technical specifications.

All interested bidders are advised to thoroughly review the tender document, available for download at the provided link. Participation requires a valid Digital Certificate for electronic signing. The tender process is conducted online via the nProcure portal, ensuring transparency and efficiency. Bidders should ensure compliance with all eligibility and technical requirements to avoid disqualification. The Ahmedabad Municipal Corporation reserves the right to accept or reject any bid as per government procurement policies.