Government Tender for Supply, Delivery & Maintenance of Spare Parts for E-Rikshaw Vehicles

This government tender issued by Ahmedabad Municipal Corporation invites qualified suppliers to participate in an open procurement process for the supply and delivery of various spare parts, tyres, and repair services for Atul E-lite E-Rikshaw vehicles. The tender aims to establish an annual rate contract to ensure timely maintenance and availability of essential components, supporting sustainable urban transportation initiatives. The procurement targets vendors with experience in vehicle parts supply, logistics, and maintenance services, emphasizing reliability and quality assurance. The tender is part of the state government's efforts to promote eco-friendly transport solutions and improve public mobility infrastructure. The project involves multiple stages, including preliminary, technical, and commercial evaluations, with clear deadlines for bid submission and opening. The estimated contract value ranges between specific figures, with a focus on transparent, fair, and competitive bidding. Interested bidders must adhere to eligibility criteria, submit required documents, and participate in free vendor training sessions to ensure compliance and successful engagement.

The scope of this tender encompasses the following key activities:

• Supply and delivery of various spare parts, tyres, and accessories as per specifications mentioned in the tender documents.
• Repairing and maintenance work for E-Rikshaw vehicles, including parts replacement and servicing.
• Ensuring timely procurement of materials to support ongoing vehicle operations.

The process involves:

1. Receiving and evaluating bid submissions.
2. Verifying compliance with technical specifications.
3. Awarding the contract based on evaluation criteria.
4. Monitoring delivery schedules and quality standards.

Key deliverables include:

• Supply of genuine spare parts.
• Maintenance reports and service records.
• Adherence to safety and quality standards.

The tender specifications detail the types of parts required, delivery timelines, and quality benchmarks. Bidders must ensure their offerings meet the technical and safety standards outlined in the tender documents, linked here: Re Tender Specificaton.pdf.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses to supply vehicle spare parts.
• ✓ Must submit a scan copy of the tender fee payment proof.
• ✓ Must submit a scan copy of the Earnest Money Deposit (EMD) of ₹12,000.
• ✓ Must provide necessary technical documentation demonstrating experience in vehicle parts supply.
• ✓ Must have a proven track record in timely delivery and quality maintenance.

Financial & Qualification Requirements:

Criterion	Details
Minimum Turnover	₹[specified amount] for the past 3 years
Experience	At least 2 years in vehicle spare parts supply
Certification	Valid GST registration and ISO certification (if applicable)

All documents must be submitted as per the instructions in the tender documentation to qualify for technical and financial evaluation.

The technical specifications include:

Parameter	Requirement
Parts Compatibility	Genuine OEM parts compatible with Atul E-lite E-Rikshaw
Quality Standards	ISO 9001 certified suppliers preferred
Delivery Timeline	Within 15 days of order placement
Packaging	Properly sealed and labeled for transportation

Sequential process for technical compliance: 1. Submit technical documents. 2. Undergo technical evaluation. 3. Receive approval for supply. 4. Commence delivery as per schedule.

Technical details are outlined in the tender document, ensuring bidders understand the specifications for each part category.

The estimated value of the contract ranges from ₹[minimum amount] to ₹[maximum amount], with payments made as per the following schedule:

Payment Stage	Percentage of Total	Conditions
Initial Payment	30%	After contract signing
Delivery & Inspection	50%	Upon successful delivery and quality check
Final Payment	20%	After completion of service and acceptance

Bidders must quote competitive rates, inclusive of all taxes, transportation, and installation charges. The tender fee of ₹600 is non-refundable, payable through specified modes as detailed in the tender document.

The bidding process involves the following steps:

1. Registration: Bidders must register on the NPROCURE portal.
2. Download Tender Document: Access the detailed specifications and terms.
3. Bid Submission: Upload technical and financial bids before the deadline.
4. Bid Opening: Conducted publicly on the scheduled date.
5. Evaluation & Award: Based on technical compliance and price competitiveness.

Key timelines:

Event	Date & Time	Details
Bid Submission Start	19-05-2025 18:00	Bidders can submit bids from this date
Bid Submission End	09-06-2025 18:00	Last date for bid submission
Technical Evaluation	11-06-2025 11:05	Bidders will be notified for technical review

All steps must be completed online; physical submissions are not accepted.

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance	40%
Price Competitiveness	30%
Delivery Schedule	20%
Past Experience & Certifications	10%

Minimum qualifying marks for technical evaluation are 70%. Bidders must meet or exceed this threshold to qualify for financial evaluation. The evaluation process ensures transparency, fairness, and selection of the most suitable vendor based on quality, cost, and delivery capabilities.

Date	Event	Details
19-05-2025	Bid Submission Start	Bidders can start submitting bids from this date
09-06-2025	Bid Submission End	Last date for bid submission at 18:00 hours
11-06-2025	Technical & Preliminary Evaluation	Scheduled evaluation date
11-06-2025	Technical Stage Evaluation	Technical approval process
12-06-2025	Commercial & Final Evaluation	Final decision and contract award

**Note:** All deadlines are strictly enforced; late submissions will not be entertained.

For any queries or assistance, bidders can contact:

Contact Person	Position	Phone	Email
Joint Director (Mechanical)	Tender Inviting Authority	7819862810	nprocure@ncode.in

Address: Ahmedabad Municipal Corporation, CENTRAL WORKSHOP, OPP. OLD LATHI BAZZAR, JAGANNATHJI ROAD, JAMALPUR, AHMEDABAD, GUJARAT. Support is available during office hours for clarifications and training related to online bidding procedures.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. All participants must have valid Digital Certificates for secure online bid submission. The tender document provides detailed technical, financial, and procedural guidelines. Ensure all documents are up-to-date and meet the specified standards to facilitate smooth evaluation and contract award. This tender aligns with government initiatives to promote sustainable urban transport and eco-friendly vehicle maintenance.