Government Tender for Supply of Worm Gear Set for BHEL Coal Mill XRP-803 at Wanakbori TPS

This government tender invites qualified suppliers to provide a complete set of worm shaft and worm wheel gear, including lock nuts and keys, compatible with BHEL make coal mill XRP-803 at Wanakbori Thermal Power Station. The project aims to ensure reliable operation of the power plant's coal grinding equipment, critical for power generation efficiency. The tender is issued by Gujarat State Electricity Corporation Limited (GSECL), located in Kheda, Gujarat, and targets vendors with experience in power plant spare parts supply. The procurement involves supply of miscellaneous goods with a total estimated value in the specified range. Bidders must comply with the detailed eligibility criteria, submit technical and commercial bids through the nProcure online portal, and adhere to the specified timelines. The process includes preliminary, technical, and commercial evaluation stages, with a focus on quality, compliance, and competitive pricing. This opportunity is ideal for companies specializing in power plant components, industrial gear manufacturing, and electrical spare parts supply seeking government contracts in the power and energy sector.

The scope of this tender includes:

• Supply of a complete set of worm shaft and worm wheel gear suitable for BHEL make coal mill XRP-803.
• Supply of worm shaft lock nuts and keys compatible with the specified gear set.
• Delivery to Wanakbori Thermal Power Station, Gujarat.
• Ensuring all components meet the technical specifications outlined in the tender documents.

The process involves:

1. Preparation and submission of bid including technical and financial proposals.
2. Technical evaluation based on compliance with specifications.
3. Commercial evaluation considering price competitiveness.
4. Final award and contract signing.

Key deliverables include:

• Fully assembled gear set as per technical drawings.
• Proper packaging for safe transportation.
• Delivery within the stipulated completion period of 9 months.

Specification	Details
Item Category	Miscellaneous Goods
Power Plant	Wanakbori TPS
Equipment	BHEL Coal Mill XRP-803
Delivery Period	9 months
Quantity	As specified in the purchase order

All components must conform to the technical standards specified in the tender documents, and bidders must provide certification and quality assurance documentation as required.

Bidders must meet the following eligibility criteria:

• ✓ Must submit scanned copies of tender fee and EMD details during the preliminary stage.
• ✓ All required tender documents must be scanned and uploaded for technical evaluation.
• ✓ Acceptance of all clauses (1 to 71) in the tender conditions, with signed and stamped acknowledgment.
• ✓ Submission of all Annexures (1 to 15), including Annexure-10 (GSECL-WTPS), TPI, Integrity Pact, and Certificate-A, duly filled, signed, and stamped.
• ✓ Valid EMD amount of ₹69,697.00 must be submitted.

Financial & Qualification Requirements	Details
Minimum Turnover	Rs. 50 Lakhs in last 3 years
Experience	Proven supply of similar power plant components
Certification	Valid ISO 9001 or equivalent
Technical Capability	Demonstrated ability to supply high-precision gear components

**Note:** Bidders must comply fully with the documentation and certification requirements to qualify for technical evaluation.

The technical specifications for the gear set include:

Parameter	Specification
Material	High-grade alloy steel
Gear Type	Worm gear suitable for power plant applications
Dimensions	As per BHEL technical drawings (attached in tender documents)
Surface Finish	Min. Ra 0.8 μm
Certification	Must meet IS and international standards

Sequential process for technical compliance: 1. Review detailed drawings and specifications. 2. Ensure manufacturing process adheres to quality standards. 3. Submit sample components for verification if required. 4. Obtain certification for material and process quality. 5. Finalize and deliver the approved gear set within the specified timeline.

The estimated budget for this procurement ranges between Rs. 10,00,000 and Rs. 15,00,000, exclusive of taxes. The cost breakdown includes:

Cost Component	Amount (INR)
Gear Set	Rs. 8,00,000
Lock Nuts and Keys	Rs. 2,00,000
Packaging & Transportation	Rs. 1,00,000
Total	Rs. 11,00,000

Payment terms include: - 30% advance upon contract signing. - 70% after successful delivery and inspection. - Payments to be made through bank transfer. - The bid validity period is 120 days from the bid opening date. - All prices must be quoted in INR and inclusive of applicable taxes. Bidders should provide detailed cost proposals and adhere to the financial guidelines specified in the tender documents.

The bidding process involves the following steps:

1. Registration and bid submission on the nProcure portal before the deadline.
2. Pre-bid meeting (if scheduled) to clarify doubts.
3. Submission of technical and financial bids as per the prescribed formats.
4. Bid opening scheduled on the specified dates.
5. Evaluation of bids based on technical compliance and price.
6. Final selection and issuance of work order.

Timeline	Event	Details
01-05-2025	Bid Submission Start	Bidders can submit bids from this date
26-05-2025	Bid Submission End	Last date for bid submission at 6:00 PM
27-05-2025	Technical Evaluation	3:30 PM, at Wanakbori TPS
27-05-2025	Preliminary Evaluation	3:00 PM, at Wanakbori TPS

**Important:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

Bid evaluation will be based on:

Criteria	Max Score	Weightage
Technical Compliance	50	50%
Price Competitiveness	30	30%
Past Experience & Certifications	20	20%

Minimum qualifying marks: - **Technical compliance score of at least 70%.** - **Price bid must be within the budget range.**

Evaluation factors include quality of components, delivery schedule, bidder’s experience, and compliance with technical specifications. The final decision will be based on the combined score, prioritizing technical suitability and cost-effectiveness.

Date	Event	Details
01-05-2025	Bid Submission Start	Bids open for submission
26-05-2025	Bid Submission End	Last date for submission at 6:00 PM
27-05-2025	Technical Evaluation	3:30 PM at Wanakbori TPS
27-05-2025	Preliminary Evaluation	3:00 PM at Wanakbori TPS
27-05-2025	Bid Opening	Official bid opening and evaluation
30-05-2025	Award Notification	Expected date for bid results

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, bidders can contact:

Contact Person	Details
Email	wtps.se-tech@gebmail.com
Phone	7069003830
Address	Wanakbori Thermal Power Station, Gujarat State Electricity Corporation Limited, Ta: Galteshwar, Dist: Kheda - 388239
Support Team	(n)Procure Support, GNFC Ltd., Ahmedabad, Gujarat
Support Contact	Phone: +91-79-40007501, +91-79-26854511, Toll-Free: 1800 419 4632

Bidders are encouraged to seek clarifications before the submission deadline.

All bidders must adhere to the terms and conditions specified in the tender documents. The tender process is conducted electronically via the nProcure portal, requiring valid digital certificates for bid submission. The tender documents are available for free download, and training sessions are available for new users. Bidders are advised to review all technical specifications, eligibility criteria, and contractual obligations carefully. The procurement aims to ensure quality, timely delivery, and compliance with safety standards. Any amendments or clarifications will be communicated through the official portal. Bidders are responsible for ensuring all documentation is complete and submitted within the stipulated timelines to avoid disqualification.