Gujarat Power Sector Tender: Procurement of Grinding Element Spares for Coal Mills - 2-Year Rate Contract

This government tender invites qualified suppliers to provide Grinding Element spares for Coal mills (XRP Mills/BCP Mills) across multiple Gujarat power plants, including Wanakbori, Gandhinagar, Ukai, and Sikka TPS. The procurement aims to establish a reliable rate contract for a period of two years, ensuring continuous power generation operations. The tender is issued by Gujarat State Electricity Corporation Limited (GSECL), a key player in the power and energy sector. Bidders should possess relevant experience, technical capability, and compliance with government procurement standards. The tender emphasizes transparency, quality assurance, and timely delivery. The estimated value of this procurement ranges between INR 4,625,458 and INR 9,250,916, depending on the volume of spares required over the contract period. Interested companies must submit their bids within the specified deadline, adhering to all technical and financial qualification criteria. This opportunity is ideal for manufacturers, suppliers, and service providers specializing in power plant spare parts and maintenance equipment.

The scope of this tender includes the supply of Grinding Element spares for Coal mills (XRP Mills/BCP Mills) used in thermal power plants at Wanakbori, Gandhinagar, Ukai, and Sikka TPS. Key deliverables include:

• Supply of high-quality Grinding Elements as per technical specifications.
• Ensuring compatibility with existing mill models.
• Timely delivery to designated power plant locations.
• Providing after-sales support and technical assistance.

The process involves:

1. Bidders reviewing detailed technical specifications and drawings.
2. Preparing and submitting technical and commercial proposals.
3. Evaluation and shortlisting based on technical compliance and financial competitiveness.
4. Awarding of the rate contract to successful bidders.
5. Continuous supply and periodic review over the two-year contract period.

Specifications and standards are detailed in the tender documents, including material quality, dimensions, and performance criteria. Bidders must ensure all supplies meet these specifications to qualify for contract fulfillment.

✓ Must have valid GST registration and relevant power sector experience.
✓ Proven track record in supplying spare parts for thermal power plants.
✓ Financial stability with audited financial statements for the last three years.
✓ Must submit EMD of INR 4,625,458 or applicable exemption documents.
✓ Compliance with technical specifications and quality standards.

Qualification Criteria	Minimum Requirement
Turnover (last 3 years)	INR 50 million
Experience in power plant spares	At least 3 similar projects
Certification	ISO 9001/ISO 14001 (if applicable)
EMD	INR 4,625,458 or exemption documentation

All bidders must submit the requisite documents as specified in the tender notice to qualify for technical and financial evaluation.

The Grinding Elements must conform to the following parameters:

Parameter	Specification
Material	High-grade alloy steel
Dimensions	As per tender drawings (provided in the document)
Hardness	Minimum 58 HRC
Wear Resistance	Meets or exceeds industry standards
Testing	Must pass factory and on-site quality checks

Bidders should follow the sequential process: 1. Review detailed drawings and specifications. 2. Prepare technical documentation and samples. 3. Submit sealed technical proposals. 4. Participate in technical evaluation and clarification if required. 5. Await technical approval before commercial bid submission.

All technical submissions should be sealed, signed, and compliant with the detailed specifications provided in the tender documents.

The estimated value for this procurement ranges from INR 4,625,458 to INR 9,250,916 over two years, based on the quantity of Grinding Elements required. The cost breakdown includes:

Cost Components	Details
Unit Price	As per approved bid
Total Estimated Cost	INR 4,625,458 to INR 9,250,916
Payment Terms	100% after delivery and acceptance
Currency	INR

Bidders must submit their financial proposals in the prescribed format, ensuring clarity on unit prices, total costs, and applicable taxes. Payment will be made as per the fixed-rate contract, subject to delivery and quality compliance. The bid validity period is 120 days from the bid opening date.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare and submit the technical and financial proposals as per instructions.
3. Bid submission deadline is 30-05-2025 at 18:00 hours.
4. Bid opening for technical and preliminary evaluation will be on 09-06-2025 at 15:00 hours.
5. Evaluation and shortlisting will follow, with the price bid opening scheduled subsequently.

Event	Date	Details
Bid Submission Start	09-05-2025 18:00	Bidders can submit bids from this date
Bid Submission End	30-05-2025 18:00	Last date for bid submission
Technical Evaluation	09-06-2025 15:10	Evaluation of technical proposals
Price Bid Opening	To be notified	Post technical clearance

**All bids must be submitted online** through the designated portal, ensuring compliance with all tender requirements.

The evaluation will be based on a combined technical and financial assessment:

Criteria	Weightage
Technical compliance and quality	60%
Price competitiveness	40%

Minimum thresholds include: - **Technical compliance score of at least 70%**. - **Financial bid must be within the estimated budget range**.

Evaluation factors include bidder experience, technical specifications adherence, delivery timeline, and cost. The highest scoring bidder will be awarded the contract, subject to verification of all submitted documents and compliance standards.

Date	Event	Details
09-05-2025	Bid Submission Start	Bidders can begin submitting their bids
30-05-2025	Bid Submission End	Last date for bid submission at 18:00 hours
09-06-2025	Technical Evaluation	Technical evaluation scheduled at 15:00 hours
09-06-2025	Technical Evaluation Closure	Technical assessment completion
To be notified	Price Bid Opening	Post technical clearance, to be announced

| **Important**: All submissions must be completed before the deadline to ensure consideration.

Gujarat State Electricity Corporation Limited

Contact Person	CE (Generation)
Address	GSECL, Vidyut Bhavan, Race Course, Vadodara, Gujarat, India – 390007
Email	cegen.gsecl@gebmail.com
Phone	[Contact details not provided, email preferred]

Bidders are encouraged to communicate via email for clarifications. All queries should be submitted well before the bid submission deadline to ensure timely responses.

Interested bidders should carefully review the detailed tender documents available for download.

• Ensure all mandatory documents are prepared and signed.
• Comply with technical specifications and submission formats.
• Attend pre-bid meetings if scheduled.
• Submit bids through the official e-procurement portal before the deadline.

This tender offers a significant opportunity for suppliers in the power sector to establish a long-term supply relationship with GSECL, supporting Gujarat's power infrastructure development.