Government Tender for Trimming Avenue Trees in South Zone-Udhna, Surat - Works Contract

This government tender invites qualified contractors to undertake the trimming of avenue trees in the South Zone-Udhna area of Surat. Managed by the Surat Municipal Corporation, this project aims to ensure the health, safety, and aesthetic appeal of urban greenery through scheduled and as-needed tree trimming. The scope covers maintenance of avenue trees along designated roads, contributing to urban beautification and safety. The contract duration is 12 months, with an estimated project value within a competitive range suitable for experienced landscaping and arboriculture firms. Bidders must meet eligibility criteria, including submission of tender fee, earnest money deposit (EMD), and all required documentation. The tender process is open, with detailed technical and financial submissions required via the NProcure e-Procurement platform. The project emphasizes adherence to technical specifications, environmental safety standards, and timely completion. This opportunity is ideal for landscaping companies, arborists, and civil contractors specializing in urban greenery maintenance, seeking to contribute to Surat's civic development.

The scope of this tender includes:

• Trimming and pruning of avenue trees to promote healthy growth and safety.
• Removal of dead or diseased branches to prevent hazards.
• Maintaining aesthetic appeal by shaping trees as per urban standards.
• Regular inspections and reporting of tree health.
• Compliance with environmental and safety standards during all operations.

The process involves:

1. Initial assessment of the designated areas.
2. Preparation of work plan and safety measures.
3. Execution of trimming activities as per approved schedules.
4. Post-maintenance inspection and reporting.
5. Coordination with municipal authorities for any special requirements.

Parameter	Specification
Area Covered	South Zone-Udhna, Surat
Tree Types	Avenue trees along roads
Frequency	As required, with scheduled maintenance
Equipment	Standard arboriculture tools and safety gear
Environmental Standards	Compliant with local regulations

Contractors must ensure minimal disruption to traffic and local residents, with all work performed under supervision and safety protocols.

✓ Must have valid registration and licensing for arboriculture or landscaping services.
✓ Must submit a non-refundable tender fee of INR 1062.00.
✓ Must provide EMD of INR 10,000 in the prescribed format.
✓ Must submit all required documents, including:

• Scan copy of tender fee receipt
• Scan copy of EMD receipt
• Relevant certificates and licenses
  ✓ Experience in similar urban tree maintenance projects is preferred.

Qualification Criteria	Details
Financial Stability	Turnover of at least INR 50 lakhs in the last 3 years
Technical Capability	Proven experience in urban greenery maintenance
Certification	Valid licenses for arboriculture and safety standards
Submission of Documents	Complete set of documents as specified in tender guidelines

**Note:** Bidders must meet all criteria to qualify for the technical and financial evaluation stages.

The technical specifications require bidders to use standard arboriculture equipment including pruning shears, chainsaws, and safety gear conforming to IS standards. The trees should be pruned to maintain a natural shape, remove hazardous branches, and promote healthy growth. The work must be carried out during designated hours to minimize disruption. All activities should adhere to environmental safety standards, including disposal of debris and use of eco-friendly chemicals if applicable.

Technical Parameter	Requirement
Equipment Standards	IS 12345 compliant
Safety Gear	Helmets, gloves, harnesses
Work Hours	6:00 AM to 10:00 AM or as approved
Debris Disposal	In accordance with municipal regulations
Inspection	Regular monitoring by municipal officials

Sequential process involves site assessment, work planning, execution, and post-work inspection to ensure compliance and quality.

The estimated project budget ranges between INR 5 lakhs to INR 10 lakhs, based on the scope and area size. The financial bid should include detailed cost breakdowns covering manpower, equipment, transportation, and disposal costs.

Cost Component	Estimated Cost (INR)
Manpower	40%
Equipment	25%
Transportation	15%
Disposal & Miscellaneous	20%

Payment terms specify that 30% of the total contract value will be paid upon contract signing, 40% after completion of 50% work, and the remaining 30% after final inspection and approval. All payments are subject to submission of valid invoices and compliance with contractual obligations.

Bidders must follow these steps:

1. Download the tender document from the NProcure portal before the deadline.
2. Prepare technical and financial bids as per the provided formats.
3. Submit bids electronically through the NProcure platform before the closing date.
4. Attend pre-bid meetings if scheduled, to clarify doubts.
5. Bid opening will be conducted publicly by the Deputy Commissioner.

Timeline	Details
Bid Submission Start	12-05-2025 18:45
Bid Submission End	29-05-2025 18:00
Bid Opening	To be notified

**Important:** Bids submitted after the deadline will be rejected. Ensure all documents are complete and correctly uploaded.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial offer	30%
Compliance with technical specifications	20%
Past performance and references	10%

Minimum qualifying marks in each category must be met. The highest scoring bid will be awarded the contract. The evaluation process is transparent, and bidders will be notified of the results promptly.

Date	Event	Details
12-05-2025	Bid Submission Start	Bidders can begin submitting bids
29-05-2025	Bid Submission End	Last date for bid submission
30-05-2025	Bid Opening	Public opening of bids
To be announced	Contract Award	Notification of successful bidder

**Note:** All deadlines are strict; late submissions will not be accepted.

For inquiries and support, contact:

Deputy Commissioner, Surat Municipal Corporation

• Address: South Zone, Opp Satya Nagar society, Surat Navsari Main road, Udhna Surat
• Phone: 9723431415
• Email: N/A

Support and clarifications regarding tender procedures can be obtained from the Surat Municipal Corporation’s procurement office during working hours. Bidders are encouraged to contact well before the deadline to resolve any issues.

All bidders must ensure compliance with the terms and conditions specified in the tender document. Participation requires registration on the NProcure portal, digital signature certification, and adherence to safety and environmental standards. A free vendor training session is organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the online bidding process. The tender process emphasizes transparency, fairness, and timely completion of the project, contributing to urban greenery and civic development in Surat.