Gujarat Government Tender for AMC of Pumps at New Sachivalaya Gandhinagar - Electrical Works

This government tender invites qualified electrical contractors to submit bids for the Annual Maintenance Contract (AMC) of pumps at the Utility Block & Swarnim Sankul 1&2, New Sachivalaya, Gandhinagar. The project aims to ensure uninterrupted electrical and pump operations for a period of one year. The tender is issued by the Roads and Buildings Department of Gujarat, targeting experienced firms in electrical maintenance and pump servicing. Key details include:

Tender Title	AMC of Pumps for Utility Block & Swarnim Sankul 1&2, Gandhinagar
Location	Gandhinagar, Gujarat
Estimated Cost	Rs. 533,208.03
Tender Deadline	26th June 2025, 4:00 PM
Completion Period	12 months

Eligible bidders must meet specified criteria, including relevant experience, financial stability, and valid electrical licenses. The tender process is fully online, with detailed submission requirements and mandatory documents. This opportunity is ideal for electrical service providers with local presence in Gujarat and proven track records in electrical maintenance projects for government infrastructure.

The scope of work includes:

• Routine inspection and maintenance of pumps and electrical systems at the specified utility and administrative blocks.
• Timely repair and replacement of faulty pump components and electrical parts.
• Ensuring uninterrupted power supply and operational efficiency of pumps.
• Adherence to safety standards and compliance with government regulations.

The process involves:

1. Pre-bid submission: Bidders must submit all required documents including tender fee, EMD FDR, bank solvency certificate, PAN, GST, electrical registration, contractor license, local office proof, experience certificates, and financial turnover.
2. Bid submission: Complete online submission of technical and financial bids via the NPROCURE portal before the deadline.
3. Bid opening: Conducted by the designated authority at the specified date and time.
4. Evaluation and award: Based on predefined criteria including experience, financial stability, and compliance.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid electrical contractor registration (E-2 category or above).
• ✓ Must possess a valid electrical license and registration.
• ✓ Should have a local office or workshop in Gujarat, supported by property tax, electricity, lease, or GST documents.
• ✓ Must submit scan copies of tender fee, EMD in FDR (not less than 180 days), bank solvency certificate (20% of tender value), PAN card, GST registration or exemption certificate, and relevant electrical registration.
• ✓ Experience in similar electrical maintenance work for government or large institutional projects, supported by Form-3A and agreement copies.
• ✓ Financial turnover of at least Rs. 533,300 during the last five financial years, supported by Chartered Accountant certificates.

The technical specifications require bidders to ensure:

Parameter	Specification
Pump Type	Electrical pumps suitable for utility and administrative functions
Power Supply	230V/415V, 3-phase, 50Hz
Control Systems	Automated control panels with safety features
Maintenance Standards	Compliant with IS standards for electrical equipment
Inspection	Regular monitoring and preventive maintenance as per schedule

The process involves initial inspection, routine maintenance, troubleshooting, and timely repairs, following standard electrical safety and quality norms. Bidders must provide detailed technical documentation and demonstrate compliance with all technical requirements during submission.

The estimated project cost is Rs. 533,208.03, with a bid security deposit (EMD) of Rs. 6,000. Bidders should prepare a financial proposal including:

Cost Component	Amount (Rs.)
Basic Service Fee	As per bid
Taxes	As applicable
Total Bid Value	Rs. 533,208.03

Payment terms include: - **Advance payment** upon contract signing. - **Monthly payments** based on completed work and approved inspections. - **Final payment** after successful completion and acceptance.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Register and obtain a Digital Signature Certificate (DSC) for online submission.
3. Prepare and upload all required documents including technical and financial bids.
4. Pay the tender fee and EMD online.
5. Submit bids before the deadline of 26th June 2025, 4:00 PM.
6. Bid opening will be conducted on 26th June 2025 at 4:05 PM.
7. Evaluation based on the criteria specified.
8. Award of contract to the successful bidder.

Important Dates	Details
Bid Submission Start	17-06-2025 12:00 PM
Bid Submission End	26-06-2025 4:00 PM
Bid Opening	26-06-2025 4:05 PM

Bidders are advised to follow all instructions carefully and ensure timely submission to avoid disqualification.

Evaluation will be based on a combination of technical competence, experience, financial stability, and compliance with eligibility criteria. The scoring criteria include:

Criteria	Max Marks	Weightage
Experience in similar electrical maintenance projects	40	40%
Financial turnover and stability	30	30%
Technical compliance and documentation	20	20%
Local presence in Gujarat	10	10%

Minimum qualifying marks are 60%. Bidders must score above this threshold to be considered for award. The evaluation panel will review all submitted documents, technical proposals, and financial bids, and select the most suitable bidder based on the highest combined score.

Date	Event	Details
17-06-2025	Bid Submission Start	Bidders can begin downloading tender documents and submitting online bids
26-06-2025	Bid Submission Deadline	Last date for bid submission at 4:00 PM
26-06-2025	Bid Opening	Opening of technical and financial bids at 4:05 PM
27-06-2025	Evaluation & Award	Expected date for evaluation completion and contract award

All bidders must adhere strictly to these deadlines to ensure participation.

For further inquiries and support, bidders can contact:

Name	Position	Contact Details
Dy. Executive Engineer	Electrical Sub Division No 2	Phone: 07923259469
Address	1st Floor A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar
Email	nprocure@ncode.in

Support and clarifications regarding bid submission or technical issues can be obtained during office hours. Bidders are encouraged to participate in the vendor training sessions scheduled every Saturday at (n)Code Solutions, Ahmedabad.

All prospective bidders must review the detailed tender documents, including Annexures A and C, available for download via the provided links. It is mandatory to submit all required documents in the specified format to qualify for evaluation. The tender process is fully electronic, and physical submissions are not accepted. Bidders are advised to ensure compliance with all eligibility and technical criteria to enhance their chances of success. The department reserves the right to reject any or all bids without assigning reasons. Detailed terms and conditions, along with the standard bidding procedures, are outlined in the tender documents accessible on the official portal.