Gujarat GETCO Tender for Bi-Annual Maintenance & Grass Removal at 66KV Switchyards

This government tender invites qualified electrical and civil contractors to undertake bi-annual maintenance work at various 66KV substations under Gujarat Energy Transmission Corporation Limited (GETCO). The scope includes grass removal, weed control, and general upkeep of switchyard and colony areas across multiple locations, including Indrapuri, Harni, Dabhoi, Motibaug, Gajarawadi, Tarsali, Makarpura A, Khatamba, and Karvan SS. The project aims to ensure safe, efficient, and reliable power transmission infrastructure. Bidders must meet specific eligibility criteria, including valid registration, experience in similar projects, and financial stability. The tender offers an estimated value of approximately INR 5,55,477.92 with a bid security of INR 5,560.00. The process involves submitting technical and financial bids electronically, with detailed evaluation criteria based on experience, technical capability, and compliance. The tender deadline is June 24, 2025, with bid opening on the same day. This opportunity is ideal for experienced electrical contractors and civil service providers in the power sector seeking government projects in Gujarat.

• Conduct bi-annual upkeep and maintenance of switchyard and colony areas at specified 66KV substations.

• Perform grass cutting, removal of weeds, and anti-weeding treatment to prevent overgrowth.

• Ensure the safety and operational efficiency of power transmission infrastructure.

• Use approved tools and tackles as per Schedule-B and attached Annexure.

• Complete all tasks within the stipulated completion period, adhering to safety standards.

• The work includes, but is not limited to:

1. Clearing grass and weeds from switchyard and surrounding colony areas.
2. Applying anti-weeding treatment to prevent regrowth.
3. Maintaining cleanliness and safety at all sites.
4. Regular inspection and reporting of work progress.

• The contractor shall coordinate with GETCO officials for site access and compliance.

Location	Specific Work Details
Indrapuri SS	Grass removal, weed control
Harni SS	Upkeep and anti-weeding
Dabhoi SS	Maintenance and clearance
Motibaug SS	Regular grass cutting
Gajarawadi SS	Weed removal and safety checks
Tarsali SS	Colony area upkeep
Makarpura A SS	Bi-annual maintenance
Khatamba SS	Overgrowth management
Karvan SS	Site safety and cleanliness

• All work must comply with safety and environmental regulations. • Bidders must submit a detailed technical plan and schedule for approval.

✓ Must have valid registration in GETCO / State Govt. / Central Govt. / Railway / Semi-Govt. in E2 or above class (self-attested).

✓ Must submit RTGS transaction slips for tender fee and EMD.

✓ Must provide latest bank solvency certificate (not older than 1 year) equal to 20% of estimated cost.

✓ Must submit Provident Fund code registration certificate.

✓ Must provide attested Xerox copy of PAN Card.

✓ Must submit GST registration certificate.

✓ Must submit partnership deed or company registration documents.

✓ Must have experience in similar projects, especially in live switchyard work, with satisfactory completion certificates.

✓ Must provide all required tools and tackles as per Schedule-B.

✓ Must produce audited financial statements of last three years showing profit and loss.

✓ Must hold valid electrical contractor license.

Qualification	Details
Registration	Valid in GETCO / Govt. / Railway / Semi-Govt. (E2 & above)
Experience	Similar work or live switchyard experience
Financial	Solvency certificate, audited balance sheets
Technical	Tools, licenses, and technical capability
Certification	Electrical contractor license

**Note:** All documents must be self-attested and submitted in the prescribed format.

The contractor must use approved tools and tackles as per Schedule-B and attached Annexure. The work involves grass cutting, weed removal, and anti-weeding treatment, ensuring safety and environmental compliance. The technical parameters include:

Parameter	Specification
Tools	Approved mechanical and manual tools
Safety	PPE and safety gear as per standards
Treatment	Approved anti-weeding chemicals
Work Duration	As per tender document attached

Sequential procedures include:

1. Site inspection and assessment.
2. Preparation of work plan.
3. Mobilization of tools and workforce.
4. Execution of grass removal and weed control.
5. Inspection and quality checks.
6. Final reporting and documentation.

The work must adhere to safety, environmental, and technical standards specified by GETCO.

The estimated project cost is INR 5,55,477.92. The bid security amount is INR 5,560.00, payable through RTGS. The bid validity period is 180 days from submission.

Cost Element	Amount (INR)
Estimated Cost	555,477.92
Bid Security	5,560.00

Payment terms include: - 10% advance on agreement signing. - 50% after completion of initial phase. - Remaining 40% after final inspection and approval. - Payments will be made against submission of invoices and work completion certificates.

All financial transactions must be compliant with government procurement rules.

1. Download tender documents from the official website before the deadline.
2. Submit technical bid and bid security online through the nProcure portal by June 24, 2025, 4:00 PM.
3. Ensure all required documents are uploaded and properly signed.
4. The technical bid will be evaluated, and shortlisted bidders will be informed.
5. Financial bids will be opened for eligible bidders.
6. Final award will be based on combined technical and financial evaluation.

Timeline	Details
Bid Submission Start	03-06-2025, 6:00 PM
Bid Submission End	24-06-2025, 4:00 PM
Bid Opening (Technical)	24-06-2025, 4:01 PM
Final Evaluation	Post bid opening

**Important:** Bidders must follow all instructions and ensure timely submission to avoid disqualification.

The evaluation will be based on:

Criteria	Weightage
Experience in similar projects	40%
Technical capability and tools	30%
Financial stability and solvency	20%
Past performance and references	10%

Minimum qualifying marks are 60% overall. Bidders must meet all eligibility criteria and provide complete documentation. The highest scoring bidder will be awarded the contract. The evaluation committee reserves the right to seek clarifications or conduct site visits.

Date	Event	Details
03-06-2025	Bid Submission Start	Bidders can start submitting bids online
24-06-2025	Bid Submission End	Last date for bid submission at 4:00 PM
24-06-2025	Bid Opening	Technical bid opening at 4:01 PM
25-06-2025	Evaluation & Award	Expected date for evaluation completion
30-06-2025	Contract Signing	Tentative date for contract agreement

**Note:** All deadlines are strict and non-negotiable.

For queries and assistance, contact:

Name	Designation	Email	Phone
Superintending Engineer	Transmission Circle GETCO Jambuva	setrjambuva.getco@gebmail.com	+91-79-XXXXXXX

**Address:** Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station, N.H. No-8, PO:- Jambuva, Vadodara, Gujarat - 390014.

Bidders are advised to use official channels for communication and seek clarifications well before the deadline.

This tender provides an excellent opportunity for experienced civil and electrical contractors to work with Gujarat's power transmission sector. All documents must be self-attested and submitted through the official nProcure portal. A free vendor training session will be held every Saturday at GNFC Ltd., Ahmedabad, to assist bidders in online submission procedures. Bidders are encouraged to review all tender terms and conditions carefully and ensure compliance with all technical and financial requirements. The project aims to enhance the safety and reliability of power infrastructure in Gujarat, contributing to the region's energy security and development.