Gujarat GETCO Tender for Hiring of AC Diesel Vehicles for Hotline Crew - 24-Month ARC

Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified bidders to participate in an open tender for the hiring of specialized vehicles essential for Hotline Crew operations. The tender aims to procure long chassis, AC petrol/diesel-driven cruisers with carrier mounts, suitable for carrying Hotline tools and sticks. The contract spans 24 months on an ARC basis, covering 3000 KM per month, with a focus on reliable, well-maintained vehicles that meet specified technical and safety standards. The procurement process emphasizes transparency, compliance with eligibility criteria, and timely delivery. This opportunity is ideal for vehicle suppliers and fleet operators experienced in government contracts within the power and energy sector. The tender process includes submission of detailed technical and financial bids, with a comprehensive evaluation based on technical compliance, experience, and cost-effectiveness. The selected vendor will support GETCO’s operational needs for Hotline maintenance and emergency response activities across Jambuva Circle, Vadodara. Bidders are encouraged to review all documents and adhere strictly to the submission deadlines.

• Provide close body, petrol/diesel-driven cruisers with 8+1 or more seating capacity.
• Vehicles must be AC equipped with extra ducting for rear seating.
• Long chassis design with a carrier mounted on top for Hotline tools & sticks.
• Ensure vehicles are new or in excellent condition, compliant with all safety and regulatory standards.
• Maintain regular servicing and maintenance throughout the contract period.
• Vehicles should be capable of covering 3000 KM per month for 24 months.
• Delivery and commissioning of vehicles within the stipulated timeline.
• Provide all necessary documents including insurance, road permit, fitness certificate, R.C. book, and GST registration.
• Submit quotations as per vehicle specifications, along with undertaking and indemnity bonds.
• Maintain availability of vehicles for 12 hours daily as per operational requirements.

Vehicles will be evaluated based on technical specifications, compliance, and cost. The selected vendor must ensure timely delivery, quality standards, and support during the contract period.

• ✓ Must have valid GST registration and PAN card.
• ✓ Must possess P.F. registration or an undertaking for self-driving vehicles.
• ✓ Must submit RTGS/NEFT transaction slips for tender fee, EMD, and vehicle deposit.
• ✓ Must provide self-attested copies of insurance, road permit, road tax, fitness certificate, and RC book for offered vehicles.
• ✓ Must submit quotation for new vehicles matching specifications.
• ✓ Must have work experience in similar vehicle supply contracts.
• ✓ Must provide Petrol/Diesel bills for the last 15 days.
• ✓ Must submit certificate on firm’s letterhead confirming vehicle availability and non-provision at any GETCO location.
• ✓ Must submit complete technical bid, duly signed and sealed.

Qualification Parameter	Minimum Requirement
Experience in similar work	3 years
Financial turnover	Rs. 15 lakh in last 3 years
Vehicle ownership	Owned or leased vehicles as per specifications
Valid registration & insurance	Yes
Clear compliance with eligibility documents	Yes

Parameter	Specification
Vehicle Type	Petrol/Diesel Cruiser (8+1 or more seats)
Chassis	Long chassis with carrier mounted on top
Air Conditioning	Yes
Seating Capacity	Minimum 8+1 seats
Vehicle Condition	New or well-maintained, compliant with safety standards
Fuel Type	Petrol or Diesel
Additional Ducts	For rear seating
Certification	Valid insurance, fitness, R.C. book, road permit

Sequential Process: 1. Submit all required documents and quotations. 2. Technical evaluation based on specifications. 3. Financial bid opening for qualified bidders. 4. Final evaluation and award to the successful bidder.

The estimated total cost for the 24-month contract is Rs. 15,13,386.00, with an earnest money deposit (EMD) of Rs. 15,140.00. The cost breakdown includes vehicle procurement, maintenance, and operational support. Payment terms are linked to milestone achievements, including vehicle delivery, acceptance, and periodic performance reviews. Bidders must submit a detailed financial bid indicating rates per vehicle and total contract value. The bid should include all applicable taxes, duties, and levies. The contract will be awarded based on a combination of technical compliance and cost-effectiveness, with emphasis on quality and timely delivery.

1. Download and review tender documents from the official portal.
2. Submit the tender fee and EMD along with all required documents before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit technical bid and financial bid electronically through the portal.
5. Technical evaluation will be conducted by GETCO.
6. Shortlisted bidders will be invited for financial bid opening.
7. Final evaluation and award notification will follow.

Event	Date	Details
Bid submission start	12-06-2025 18:00	Bidders can start submitting bids
Bid submission end	03-07-2025 16:00	Last date for bid submission
Bid opening	03-07-2025 16:01	Opening of technical bids
Evaluation completion	TBA	Final decision and award

**Important:** Bidders must ensure submission of all mandatory documents and adhere to deadlines to qualify for evaluation.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical compliance and vehicle quality	50%
Experience and past performance	20%
Cost competitiveness	30%

Evaluation factors include: - Conformity to technical specifications - Validity of documents and certifications - Past experience in similar vehicle supply contracts - Cost-effectiveness and bid price - Delivery schedule and support capabilities

Minimum qualifying score for technical evaluation is 70%. The final selection will be based on combined scores, ensuring the best value for GETCO.

Date	Event	Details
12-06-2025	Bid submission start	Bidders can begin submitting bids online
03-07-2025	Bid submission deadline	Last date for bid submission at 16:00 hrs
03-07-2025	Bid opening	Technical bid opening at 16:01 hrs
TBA	Evaluation results	To be notified after evaluation
TBA	Contract award	Final notification and signing of agreement

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and assistance, contact:
| Department | Gujarat Energy Transmission Corporation Limited |
| Address | Circle Office, 220kv Jambuva sub-station, N.H. No-8, Vadodara, Gujarat |
| Email | setrjambuva.getco@gebmail.com |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Contact Person | Superintending Engineer, Transmission Circle GETCO Jambuva |

Bidders are encouraged to communicate well in advance for clarifications and support regarding tender procedures and document submission.

All prospective bidders must review the detailed tender documents available for download. It is mandatory to submit all required documents, including technical specifications, certificates, and undertakings, to qualify for evaluation. The tender process is conducted electronically, and physical submissions are not accepted. Bidders are advised to participate in vendor training sessions organized every Saturday at (n)code Solutions, Ahmedabad, to familiarize themselves with the online bidding process. Strict adherence to deadlines and compliance with eligibility criteria are essential for successful participation. For further assistance, contact the support team at (n)code Solutions.