Gujarat Government Tender for Maintenance of Gardens at Biological & Veterinary Laboratory Gandhinagar

This government tender invites qualified contractors to undertake the maintenance of gardens within the Biological and Veterinary Laboratory premises located in Sector-28, Gandhinagar. The project aims to enhance the aesthetic appeal and ecological health of the laboratory surroundings. Bidders must meet specific eligibility criteria, including registration, financial stability, and relevant experience in similar government projects. The tender, issued by the Parks and Gardens Department of Gujarat, seeks reliable contractors capable of completing the work within a 12-month period. The project offers an estimated cost of Rs. 6,70,228 and requires submission of bids through the NPROCURE e-Procurement platform by the deadline of 27th May 2025. The tender process includes preliminary and commercial evaluation stages, with detailed documentation and compliance requirements. This opportunity is ideal for experienced landscaping and garden maintenance firms looking to contribute to public sector beautification initiatives in Gujarat.

The scope of work includes:

• Maintenance and upkeeping of gardens within the Biological and Veterinary Laboratory compound.
• Regular watering, pruning, and fertilization of plants.
• Pest control and disease management.
• Lawn mowing and landscaping as per specifications.
• Waste removal and debris clearance.
• Ensuring safety and compliance with environmental standards.

The process involves:

1. Site inspection and assessment.
2. Preparation of maintenance schedules.
3. Execution of routine garden care activities.
4. Monitoring and reporting of progress.
5. Final inspection and handover.

Key deliverables include:

Service	Description
Garden Maintenance	Daily, weekly, and monthly upkeep
Pest & Disease Control	Use of approved eco-friendly methods
Landscaping	Planting, pruning, and lawn care
Waste Management	Proper disposal of garden waste
Reporting	Regular updates and documentation

All work must adhere to the specifications outlined in the tender documents and applicable environmental regulations.

✓ Must have a valid registration certificate of approved contractor in E-2-Class or above from R and B Department or Irrigation Department.
✓ Must submit a Demand Draft of Rs. 900/- as tender fee payable at Gandhinagar.
✓ Earnest Money Deposit (EMD) of Rs. 6800/- in the form of FDR or Bank Guarantee, valid for at least 165 days.
✓ Proven experience in executing similar government or semi-government garden maintenance projects with a minimum completion cost of Rs. 2.69 Lacs.
✓ Annual turnover of more than Rs. 6.71 Lacs in at least one of the last five financial years.
✓ Valid Permanent Account Number (PAN), GST Registration Certificate, E.P.F., and E.S.I.C. registration.
✓ Submission of experience certificates, financial statements, and relevant licenses as per tender requirements.

Qualification Criteria	Details
Registration	E-2-Class or above from R and B/Irrigation Dept
Financial	Turnover > Rs. 6.71 Lacs in last 5 years
Experience	Completed similar work costing > Rs. 2.69 Lacs
Documents	PAN, GST, E.P.F., E.S.I.C. certificates

The technical specifications include:

Parameter	Requirement
Area	Approximate garden area as per site survey
Plants	Native and ornamental species, approved by department
Watering System	Drip or sprinkler irrigation systems
Fertilizers	Eco-friendly organic fertilizers
Maintenance Frequency	Daily watering, weekly pruning, monthly fertilization
Equipment	Lawn mowers, pruning tools, pest control equipment

Procedures:

• Conduct initial site survey.
• Prepare detailed maintenance plan.
• Use approved materials and methods.
• Follow safety protocols.
• Maintain records of activities.

The project budget is Rs. 6,70,228, which covers all aspects of garden maintenance including labor, materials, and equipment. Payment will be made in installments based on milestones achieved, as per the terms specified in the tender document. The breakdown is as follows:

Cost Component	Amount (Rs.)
Labour & Maintenance	4,50,000
Materials & Supplies	1,20,000
Equipment & Tools	50,000
Contingency & Miscellaneous	50,228

Payment terms include: - 30% advance upon contract signing. - 40% after completion of 6 months. - 30% after final inspection and approval. All payments are subject to submission of progress reports and compliance with contractual obligations.

The bidding process involves the following steps:

1. Download and review tender documents from the NPROCURE portal.
2. Submit the technical bid and EMD as per instructions before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Evaluation of technical bids will be completed by 27th May 2025.
5. Financial bids will be opened for qualified bidders.
6. Final award will be based on combined technical and financial evaluation.

Timelines:

Event	Date	Details
Bid Submission Start	07-05-2025 12:15	Bidders can start submitting bids
Bid Submission End	27-05-2025 16:00	Last date and time for submission
Bid Opening	27-05-2025 16:05	Preliminary evaluation
Final Evaluation	27-05-2025 16:10	Commercial evaluation

All bids must be submitted electronically on the official portal, and physical submissions are not accepted.

Bids will be evaluated based on:

Criteria	Maximum Points	Description
Technical competence	50	Experience, methodology, and resources
Financial proposal	30	Cost competitiveness
Past performance	20	Previous project success and client feedback

Minimum qualifying score for technical evaluation is 70%. The combined score will determine the successful bidder. Emphasis will be placed on experience in government projects, financial stability, and adherence to specifications.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can begin submitting their bids
27-05-2025	Bid Submission End	Last date to submit bids by 4:00 PM
27-05-2025	Bid Opening	Technical bid evaluation at 4:05 PM
27-05-2025	Final Evaluation	Commercial bid evaluation at 4:10 PM
28-05-2025	Award Notification	Expected date for contract award

Critical dates include the bid submission deadline and bid opening times, which must be strictly adhered to.

For inquiries and submission guidance, contact:

Director, Parks and Garden, Gandhinagar
Email: dir-garden@gujarat.gov.in
Address: 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010

Contact Person	Email	Phone
Director, Parks & Gardens	dir-garden@gujarat.gov.in	N/A
NPROCURE Support	nprocure@ncode.in	7359 021 663

Bidders are encouraged to seek clarifications before the submission deadline.

All prospective bidders must review the detailed tender documents available for download. A free vendor training session will be organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in online submission procedures. Ensure compliance with all eligibility and documentation requirements to qualify for evaluation. The tender process emphasizes transparency and adherence to government procurement policies, promoting fair competition among qualified contractors.