Gujarat GSPC Fire Extinguisher AMC Tender | Annual Maintenance Contract Opportunity

This tender invites qualified service providers to submit bids for the Annual Maintenance Contract (AMC) of fire extinguishers across multiple locations in Gujarat. The project covers maintenance services for fire extinguishers at key sites including CB-ONN-2000/1, RFPSC Ahmedabad, Tarapur, Sanand, Ankleshwar, and GSPC warehouses. The scope ensures safety compliance and operational readiness of fire safety equipment in critical industrial and storage facilities managed by Gujarat State Petroleum Corporation Ltd. Bidders must demonstrate technical expertise, relevant experience, and compliance with government safety standards. The project duration aligns with the tender's validity period of 180 days, with the potential for extension based on performance. The tender is open to experienced service providers specializing in fire safety equipment maintenance, with a focus on quality, reliability, and adherence to safety regulations. The procurement process is managed by GSPC Gandhinagar, with detailed instructions for submission, evaluation, and contract award provided in the tender documents.

The selected contractor will be responsible for providing comprehensive maintenance services for fire extinguishers at designated locations in Gujarat. Key deliverables include:

• Regular inspection and servicing of fire extinguishers to ensure compliance with safety standards.
• Replacement of defective or expired fire extinguishers.
• Conducting safety checks and issuing maintenance reports.
• Ensuring availability of spare parts and consumables.

The process involves:

1. Initial assessment and inventory check at all sites.
2. Scheduled maintenance visits as per the prescribed intervals.
3. Immediate response for emergency repairs or replacements.
4. Final inspection and certification upon completion of maintenance.

✓ Must have valid certification and experience in fire safety equipment maintenance.
✓ Must submit technical documents as per tender guidelines.
✓ Must provide scan copy of Earnest Money Deposit (EMD) of INR 25,000.
✓ Must have a proven track record of similar AMC projects in the past 3 years.

Financial Qualification	Details
Minimum Turnover	INR 10 Lakhs annually
Past Projects	At least 2 similar projects in last 3 years
Certification	Valid ISO 9001/ISO 14001 (if applicable)

**Important:** Bidders must meet all eligibility criteria to qualify for technical evaluation.

The contractor shall provide maintenance services for various types of fire extinguishers including ABC, CO2, and foam units. Technical parameters include:

• Capacity: 5L to 50L
• Certification: BIS, NFPA compliant
• Inspection intervals: Every 3 months
• Service procedures: Pressure testing, refilling, and safety checks

Sequential process:

1. Conduct initial site survey.
2. Perform scheduled maintenance as per standards.
3. Document all activities and findings.
4. Replace defective units and refill extinguishers.
5. Issue maintenance certificates.

Technical requirements must adhere to the following standards:

The total estimated budget for this AMC is between INR 2,00,000 to INR 5,00,000, depending on the scope and number of sites. The cost breakdown includes:

Item	Cost (INR)
Inspection & Servicing	1,20,000
Replacement Parts	50,000
Emergency Repairs	30,000
Miscellaneous	20,000

Payment terms are as follows: - 30% advance upon contract signing. - 40% after completion of 50% of scheduled services. - Remaining 30% after final inspection and certification.

Interested bidders must follow these steps:

1. Download and review the tender documents from the official portal.
2. Submit technical and financial bids online before the deadline.
3. Ensure all mandatory documents, including EMD and technical certificates, are uploaded.
4. Attend the pre-bid meeting if scheduled.
5. Bids will be opened publicly on the specified dates.

Timeline	Event
03-06-2025	Bid submission start
17-06-2025	Bid submission deadline
18-06-2025	Technical evaluation
18-06-2025	Price evaluation

**Note:** Bidders must ensure compliance with all submission requirements and deadlines to qualify for evaluation.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Price competitiveness	30%
Compliance with technical specifications	10%
Past performance and client references	10%

**Minimum qualifying marks** in technical evaluation are 70%. Only technically qualified bidders will be considered for price evaluation. The final selection will be based on combined scores, prioritizing quality, experience, and cost-effectiveness.

Date	Event	Details
03-06-2025	Bid Submission Start	Bidders can begin submitting bids online
17-06-2025	Bid Submission End	Last date for bid submission at 18:00 IST
18-06-2025	Technical Evaluation	Evaluation at 11:00 IST
18-06-2025	Price Evaluation	Evaluation at 12:00 IST
20-06-2025	Award Notification	Expected date of contract award

**All deadlines are strict; late submissions will not be accepted.**

For queries and assistance, contact:

Name	Designation	Email	Phone
Sachin Dinkarrao Mundhe	DGM (C&P), GSPC Gandhinagar	sachin.m@gspc.in	+91-79-40007517

Bidders are encouraged to seek clarifications before the deadline to ensure compliance and smooth submission process.

All bidders must adhere to the terms and conditions specified in the tender documents. Participation is exclusively through the online portal, and physical submissions are not accepted. Training sessions on tender procedures are available every Saturday at (n)code solutions, Ahmedabad. Bidders are advised to procure a valid Digital Certificate for electronic signing. The tender is part of GSPC's commitment to safety and operational excellence in Gujarat's oil and gas sector. The project aims to ensure fire safety compliance across multiple industrial sites, emphasizing quality, safety standards, and timely execution.