Gujarat Police Gym Equipment Maintenance & Fitness Trainer Tender | AMC & Physiotherapy Services

This government tender invites qualified contractors to provide Annual Comprehensive Maintenance Contract (AMC) for gym equipment at Police Bhavan, Gandhinagar, and IPS Mess, Daphnala, Ahmedabad. The project aims to ensure optimal functioning of gym machinery and provide professional fitness services. The scope includes routine maintenance, repairs, and servicing of gym equipment, along with supplying trained fitness personnel, including a physical trainer and physiotherapist. The tender is issued by Gujarat State Police Housing Corporation Ltd., a key government agency under the State Government of Gujarat. The project duration is 24 months, with a bid submission deadline of 30th June 2025. Eligible bidders must meet specific criteria, including GST registration, income tax PAN, experience certificates, and financial stability. The tender offers an estimated cost of approximately INR 39.54 lakh, with a bid validity of 120 days. Interested companies specializing in AMC, fitness services, and physiotherapy are encouraged to participate. Download detailed tender documents for comprehensive requirements and submission procedures.

The selected contractor will be responsible for:

• Providing comprehensive maintenance and servicing of gym equipment at Police Bhavan, Gandhinagar, and IPS Mess, Daphnala, Ahmedabad.
• Routine inspections, repairs, and preventive maintenance to ensure equipment availability and safety.
• Supplying trained fitness personnel, including a qualified physical trainer and physiotherapist, to assist gym users.
• Ensuring compliance with safety standards and manufacturer guidelines.

The process involves:

1. Initial assessment and equipment inspection upon contract commencement.
2. Scheduled maintenance visits as per the maintenance plan.
3. Prompt repair of any malfunctioning equipment.
4. Deployment of qualified fitness staff with proper credentials and dress code.
5. Regular reporting and documentation of maintenance activities.

• ✓ Must have valid Goods & Service Tax (GST) registration.
• ✓ Must possess a valid Income Tax PAN Card.
• ✓ Submit non-refundable tender fee via Pay order/Demand Draft.
• ✓ Provide Earnest Money Deposit (EMD) in the form of Fixed Deposit Receipt or EMD exemption certificate issued by GSPHCL.
• ✓ Demonstrate relevant experience with valid experience certificates.
• ✓ Submit a comprehensive company profile.
• ✓ Provide Income Tax Returns (ITR) for the last 3 years.
• ✓ Agree to terms & conditions with a signed copy.
• ✓ Fill and submit the Mandatory Information Form on letterhead.
• ✓ Provide details and credentials of deployed trainers/personnel.
• ✓ List previous clients with contact details.

The tender specifies the technical parameters for gym equipment maintenance, including types of equipment such as cardio machines, strength training units, and physiotherapy apparatus. The contractor must ensure proper functioning, safety, and hygiene standards. The process involves initial assessment, scheduled maintenance, and emergency repairs. Technical requirements include:

• Equipment Compatibility: All maintenance must adhere to manufacturer specifications.
• Response Time: Repairs to be initiated within 24 hours.
• Staff Certification: Fitness trainers and physiotherapists must hold valid certifications.

The project has an estimated cost of INR 39,54,000, with a bid offer validity of 120 days. The financial breakdown includes:

Item	Cost (INR)
AMC for gym equipment	35,00,000
Fitness trainer & physiotherapist	4,00,000
Contingency & miscellaneous	54,000

Payment terms are typically structured as: - **Advance payment**: 10% upon contract signing. - **Milestone payments**: 50% after completion of initial 6 months. - **Final payment**: 40% after successful project completion and acceptance.

Interested bidders must follow these steps:

1. Download the tender documents and read all instructions carefully.
2. Register on the nProcure portal and procure a valid Digital Certificate.
3. Pay the tender fee of INR 1500 via designated payment modes.
4. Prepare and upload all required documents, including eligibility criteria and technical proposals.
5. Submit the bid before the deadline, i.e., 30th June 2025 at 6:00 PM.
6. Attend the bid opening session scheduled on 4th July 2025 at 11:00 AM.

Timeline	Date & Time
Tender download start	09-06-2025 17:30
Tender submission deadline	30-06-2025 18:00
Preliminary evaluation	04-07-2025 11:00
Commercial evaluation	04-07-2025 11:05

Ensure all documents are complete, accurate, and uploaded as per instructions to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance and client references	20%
Compliance with eligibility criteria	10%

Minimum qualifying marks are set at 50% in each category. The evaluation committee will review technical and financial bids separately, with the highest scoring bidder being awarded the contract. Transparency and adherence to tender guidelines are mandatory for successful qualification.

Date	Event	Details
09-06-2025	Tender download begins	Tender documents available online from this date
30-06-2025	Tender submission deadline	Last date for bid submission at 6:00 PM
04-07-2025	Evaluation & opening	Preliminary evaluation at 11:00 AM, Commercial at 11:05 AM
07-07-2025	Award notification	Expected date for contract award announcement

**Note:** Bidders are advised to adhere strictly to deadlines to ensure participation.

For queries and assistance, contact:

Name	Designation	Contact Number	Email
**Executive Engineer**	GSPHCL, Gandhinagar	9978407162	info@gspcl.in

**Address:** Gujarat State Police Housing Corporation Ltd., Division Office, 3rd Floor, Behind Lokayukta Bhavan, Sector-10/B, Gandhinagar-382010.

Bidders are encouraged to reach out for clarifications or technical support related to the tender process.

All interested bidders must download the complete tender documents from the official nProcure portal. It is mandatory to submit all required documents, including eligibility proofs, experience certificates, and financial details, within the stipulated deadline. The tender process emphasizes transparency, quality service, and compliance with government procurement norms. Bidders are advised to attend the free vendor training sessions organized every Saturday at (n)code Solutions for better understanding of online bidding procedures. For further assistance, contact the designated support team at GNFC Ltd. or via the provided email and phone contacts.