Gujarat Power Sector Tender for Removing Extraneous Material from Conveyor Belts at Gandhinagar TPS

This government tender invites qualified contractors to undertake the task of removing and handling extraneous materials, including big lumps, from conveyor belts at Gandhinagar Thermal Power Station (TPS). The project aims to ensure smooth operation of coal handling processes by eliminating debris that could hinder efficiency. The scope covers routine maintenance activities essential for power plant operations within the power and energy sector. The tender is issued by Gujarat State Electricity Corporation Limited, a key player in the state's power infrastructure. The project duration is approximately 11 months, with a total estimated cost of ₹49,270,90.00. Bidders must meet specific eligibility criteria, including submission of tender fee, EMD, and supporting technical documents. The procurement process is open to experienced firms with relevant technical capabilities. This opportunity is ideal for companies specializing in power plant maintenance, conveyor system servicing, and industrial cleaning services seeking government contracts in Gujarat.

The selected contractor will be responsible for:

• Removing and handling extraneous materials, big lumps, and debris from various conveyor belts in the coal handling plant.
• Ensuring continuous operation of conveyor systems without blockages.
• Maintaining safety and environmental standards during cleaning activities.

The process involves the following steps:

1. Inspection of conveyor belts to identify areas with accumulated debris.
2. Disconnection and safe handling of conveyor belts as per safety protocols.
3. Removal of big lumps and foreign materials using appropriate tools and machinery.
4. Disposal or segregation of materials as per environmental guidelines.
5. Reconnection and testing of conveyor belts to ensure operational efficiency.

Key deliverables include:

Item	Description
Conveyor cleaning	Complete removal of debris from all designated belts
Safety compliance	Adherence to safety standards during operations
Reporting	Regular progress and incident reports

**Technical specifications:**

• The contractor must use approved cleaning tools and machinery.
• All activities must comply with safety and environmental regulations.
• The work must be completed within the specified timeline of 11 months.

Sequential process:

1. Site assessment and planning
2. Mobilization of resources
3. Execution of cleaning activities
4. Quality checks and reporting
5. Final inspection and handover

✓ Must have valid registration and licenses for industrial cleaning and maintenance services.
✓ Must submit a scan copy of Tender Fee (₹2950) and EMD (₹1,47,813) along with the bid.
✓ Must have prior experience in handling conveyor belt cleaning in power plants or similar industrial facilities.
✓ Financially, the bidder should have a minimum average annual turnover of ₹10,00,000 in the last three years.

Qualification Criteria	Details
Tender Fee	₹2950 (non-refundable)
EMD	₹147,813
Experience	Minimum 3 years in conveyor maintenance
Turnover	Minimum ₹10,00,000 in last 3 years
Certifications	Valid safety and environmental compliance certificates

**Note:** All supporting documents must be uploaded during the technical bid submission.

The contractor must ensure that all cleaning machinery and tools meet the following specifications:

Parameter	Requirement
Equipment	Approved industrial vacuum cleaners, scrapers, and manual tools
Safety	Compliance with IS standards for industrial safety
Environmental	Use of eco-friendly disposal methods

Sequential procedures include:

1. Conducting site inspections to determine debris accumulation points.
2. Mobilizing the necessary machinery and manpower.
3. Executing cleaning activities as per safety protocols.
4. Documenting the process with photographs and reports.
5. Final inspection and approval from the project engineer.

The total estimated cost for the project is ₹49,270,90.00. The financial breakdown is as follows:

Cost Element	Amount (INR)
Material & Equipment	₹20,00,000
Labor & Manpower	₹15,00,000
Miscellaneous Expenses	₹14,70,900
Contingency & Overheads	₹10,00,000

**Payment terms:** - 30% advance upon award of contract. - 40% midway through the project based on progress report. - Remaining 30% after successful completion and final approval.

All payments are subject to submission of valid invoices and compliance with contractual terms.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare and submit the technical and financial bids electronically through the designated e-procurement platform.
3. Pay the tender fee and EMD as specified.
4. Bid submission deadline is 30th May 2025 at 6:00 PM.
5. Bid opening for technical evaluation will be on 6th June 2025 at 3:00 PM.
6. Technical evaluation followed by financial bid opening for qualified bidders.

Important: Ensure all documents are uploaded correctly and submitted before the deadline to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial bid	30%
Compliance with technical specifications	20%

Minimum qualifying marks for technical evaluation are 70%. Bidders must meet all eligibility criteria and submit complete documentation. The highest scoring bid will be selected for award, considering both technical and financial aspects.

Date	Event	Details
08-05-2025	Bid Submission Start	Bidders can begin submitting bids online
30-05-2025	Bid Submission End	Last date for bid submission at 6:00 PM
06-06-2025	Technical Evaluation	Evaluation of technical bids at 3:00 PM
06-06-2025	Evaluation Results	Announcement of shortlisted bidders
11-06-2025	Contract Award	Expected date for contract signing

**Note:** All deadlines are strict; late submissions will not be accepted.

For any queries or clarifications, bidders can contact:

Contact Person	Email	Phone
Chief Engineer (G)	ceg.gtps@gebmail.com	+91-79-40007517
NProcure Support	nprocure@ncode.in	+91-79-40007514

Support is available during working hours for assistance with bid submission and technical issues.

Bidders are encouraged to attend the free vendor training camp organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. This session will cover bid procedures, technical documentation, and digital certificate usage. All supporting documents must be uploaded in the prescribed formats. Ensure compliance with all safety, environmental, and technical standards specified in the tender document. The tender document can be downloaded from the official portal until the closing date.