Gujarat Sports Equipment Tender 2025 - Athletic Gear Procurement for State Sports Authority

This government tender invites qualified suppliers and vendors to participate in the procurement of sports equipment specifically for athletic activities under the Sports Authority of Gujarat. The project aims to enhance sports infrastructure and athlete training facilities across the state. The tender is issued by the Sports, Youth and Cultural Activities Department of Gujarat, targeting vendors specializing in sports gear, athletic equipment, and related supplies. The procurement involves the supply of various athletic items, ensuring compliance with specified technical standards and quality benchmarks. The tender process is structured into multiple stages, including primary, technical, and commercial evaluations, with clear deadlines for each phase. The project offers an estimated total budget of approximately ₹36,38,783, with a bid validity period of 180 days. Interested bidders must meet eligibility criteria, including submission of relevant technical documents, tender fee, and earnest money deposit (EMD). The procurement process emphasizes transparency, competitive bidding, and adherence to government regulations, ensuring fair opportunities for all qualified vendors.

The scope of work involves the procurement and supply of athletic sports equipment as detailed in the tender documents. Key deliverables include:

• Supply of various athletic gear and equipment as per specifications.
• Ensuring all items meet the technical standards outlined in the BOQ.
• Delivery of equipment to designated locations within Gujarat.
• Compliance with quality assurance and safety standards.

The process involves the following steps:

1. Bid submission through the official nProcure portal within the specified deadline.
2. Technical evaluation based on submitted technical documents.
3. Commercial evaluation considering bid prices and compliance.
4. Final award to the successful bidder.

Item Category	Specifications	Quantity
Athletic Equipment	As per Schedule A	As specified
Delivery Schedule	As per project timeline	N/A

Bidders must ensure all equipment conforms to the technical specifications provided in the BOQ and tender documents. The successful vendor will be responsible for timely delivery, installation, and compliance with all safety norms.

✓ Must have valid registration and licenses for sports equipment supply.
✓ Must submit the tender fee of ₹2,950 and EMD of ₹1,09,163.
✓ Proven experience in supplying athletic or sports equipment to government agencies or reputed organizations.
✓ Technical capability to meet specified standards.

Criterion	Requirement
Financial Qualification	Minimum turnover of ₹50 lakh in the last 3 years
Technical Experience	At least 2 similar projects in the past 3 years
Certification	Valid ISO or relevant quality certifications

Additional documents required include proof of tender fee payment, EMD submission, and technical compliance certificates.

The technical specifications for the athletic equipment are detailed in the BOQ available in the linked documents. Key parameters include:

• Material quality conforming to IS standards.
• Durability and safety standards as per national guidelines.
• Equipment dimensions and weight specifications as per the schedule.

Sample technical parameters:

{
"Material": "High-grade synthetic leather",
"Weight": "Between 500g to 1kg per item",
"Durability": "Minimum 2 years warranty",
"Standards": "ISO 9001, ISI certification"
}

Sequential procedures involve reviewing the technical documents, conducting quality checks, and ensuring compliance before approval for supply.

The estimated total cost for the procurement is approximately ₹36,38,783. The cost breakdown includes:

Item	Estimated Cost
Athletic Equipment	₹36,38,783

Payment terms are as follows: - 30% advance payment upon contract signing. - 70% after successful delivery and inspection. - Payments will be processed within 30 days of invoice submission.

Bidders must submit a detailed financial proposal along with the bid, adhering to the format specified in the tender documents.

The bidding process involves the following steps:

1. Download and review the tender documents from the official portal.
2. Prepare and submit the bid, including technical and financial proposals, before the deadline.
3. Attend the bid opening on the scheduled date.
4. Evaluation of bids based on technical compliance and price.
5. Award of contract to the successful bidder.

Event	Date & Time	Details
Bid Submission Deadline	27-05-2025 18:00	Ensure submission before this date
Primary Evaluation	05-06-2025 11:00	Technical assessment
Technical Evaluation	05-06-2025 11:15	Technical document review
Commercial Evaluation	05-06-2025 11:30	Price and compliance review

**Important:** Bidders must ensure all documents are complete and submitted as per instructions.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical Compliance	50%
Price	30%
Past Experience & Certifications	20%

Minimum thresholds: - **Technical compliance score must be at least 70%.** - **Financial proposals must be within the specified budget.**

Evaluation factors include quality standards, delivery timelines, experience, and price competitiveness. The highest-scoring bid will be considered for award, ensuring transparency and fairness.

Date	Event	Details
06-05-2025	Bid Submission Start	Bidders can begin submitting bids online
27-05-2025	Bid Submission End	Last date for bid submission at 18:00
05-06-2025	Evaluation Stages	Primary, Technical, and Commercial evaluations
05-06-2025	Bid Opening	11:00 AM for primary stage
05-06-2025	Technical Evaluation	11:15 AM
05-06-2025	Commercial Evaluation	11:30 AM
06-06-2025	Contract Award	Expected date for final decision

**Note:** All deadlines are in IST and must be strictly adhered to.

For further details and clarifications, bidders can contact:

Contact Person	Email	Phone
Procurement Officer	procurement.sag@gmail.com	6355011380

The office address for physical inquiries: - Secretary, Sports Authority of Gujarat - Near Kh-3 Circle, Near Vavol Railway Crossing, Gandhinagar - 382 016

Bidders are encouraged to utilize email communication for queries and attend vendor training sessions scheduled on Saturdays.

All participating vendors must ensure compliance with the latest government procurement guidelines. The tender process emphasizes transparency, equal opportunity, and adherence to quality standards. Bidders are advised to download all relevant documents from the official portal, review the detailed specifications, and prepare their proposals accordingly. The organization reserves the right to amend or cancel the tender as per government regulations. Participation in the free vendor training camp is recommended to understand the bidding process better.