Higher Education Department Jammu and Kashmir Tenders (GEM/2025/B/6151072)
Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian, Non-Vegetarian; Lunch, Breakfa
Tender Timeline
Tender Title: Canteen Service Tender for Fixed Menu Rate Model
Reference Number: GEM/2025/B/6151072
Issuing Authority: Higher Education Department Jammu and Kashmir
The Canteen Service Tender refers to a comprehensive provision of food services where successful bidders will offer a Best Price on Fixed Menu Rate Model for both vegetarian and non-vegetarian meals, including lunch, breakfast, snacks, and beverages. This service will cater specifically to employees, patients, and in-house personnel within building premises.
Scope of Work and Objectives
The primary objective of this tender is to provide diverse meal options that adhere to quality standards while ensuring cost-efficiency and reliability. The selected bidder will be responsible for the execution of daily meal services, maintaining hygiene standards, and delivering an exceptional dining experience. The scope includes offering a predefined menu while being able to accommodate special dietary needs as requested.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities, holding valid licenses for food service operations. Previous experience in catering for institutional clients is highly desirable. Bidders must demonstrate the capacity to handle service quantity effectively, particularly the total quantity required is 250 meals per day.
Technical Requirements
Bidders need to present a robust plan outlining the food safety measures, menu variety, and nutritional standards in compliance with local health regulations. Documentation detailing the management team’s qualifications and operational capabilities must be included. Attention to sanitization protocols and the ability to provide vegetarian and non-vegetarian options are essential.
Financial Requirements
Bidders are expected to provide detailed financial proposals, including pricing per meal that adheres to the fixed menu rate model. Full disclosure of operational costs and adherence to budget constraints will be necessary for tender evaluation.
Document Submission Details
All proposals must be submitted in a specified format. A complete bid package should include the technical and financial proposals packaged separately. Submissions must be thoroughly checked for compliance with tender specifications to avoid disqualifications.
Special Provisions
Special provisions are intended to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders will be evaluated favorably if they can demonstrate adherence to the 'Make in India' policies, thereby promoting local content in procurement.
Evaluation Process
The evaluation will primarily focus on the technical competency of bidders followed by the financial assessment. Key areas include menu offerings, compliance with health standards, previous experiences, and financial viability.
Delivery Locations
Services will be rendered within specified building premises designated by the Higher Education Department Jammu and Kashmir. Bidders must possess the capability to operate effectively within these defined areas.
Contact Information
For additional queries and clarifications regarding this tender, participants may reach out via the provided official channels. It's critical to ensure all communications are documented.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid food service licenses. Bidders are expected to possess previous experience in catering for institutional clients and must be able to handle the proposed service capacity of 250 meals per day effectively.
Bidders should provide documentation that includes health and safety certifications, food handling licenses, and relevant business registrations. Demonstrating an understanding of quality standards in food service will be critical for successful bids.
The registration process involves submitting a complete bid package according to the guidelines outlined in the tender documentation. Prospective bidders must ensure they meet all technical and financial requirements specified to qualify for evaluation.
Payment terms will be detailed in the contract post award; generally, this includes provisions for upfront deposits or performance guarantees. Bidders should be prepared to meet these financial requirements early in the service delivery timeline.
Benefits for MSEs include favorable evaluation criteria that favor local enterprise participation. Special provisions to support MSEs and startups are incorporated, enhancing their opportunity to secure contracts under the ‘Make in India’ initiative, thus fostering local economic growth.
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