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Tender Title: Catering Service per Packet based - Veg; Lunch; Buffet (Breakfast/Lunch/Dinner)
Tender Reference Number: GEM/2025/B/6126602
Issuing Authority: Home Department, Gujarat
The Catering Service tender is aimed at providing high-quality vegetarian meal services in packet form for various occasions. The objective is to ensure that the catering services meet the nutritional and culinary standards suitable for both formal and informal settings. As part of this tender, bidders are invited to submit proposals to supply 700 packets of vegetarian meals, with specifications for breakfast, lunch, or dinner arrangements as required.
Scope of Work and Objectives
The primary goal is to deliver nutritious and well-prepared vegetarian meals packaged per specifications set by the Home Department, Gujarat. The awarded bidder will be responsible for all aspects of meal preparation, packaging, and delivery, ensuring timely service and adherence to quality standards.
Eligibility Criteria
Potential bidders must meet several eligibility criteria to participate, including but not limited to:
- Registered as a food service provider with appropriate certification.
- Demonstrated experience in supplying catering services for large events or organizations.
- Compliance with all local health and safety regulations regarding food preparation and handling.
Technical Requirements
Bidders are required to provide detailed information about their menu offerings, including ingredients and nutritional data, along with proof of quality certification. Packaging must ensure food safety and must be suitable for transportation without compromising the integrity of the meal.
Financial Requirements
Submit a detailed financial proposal, outlining cost structures for various meal types, including pricing for bulk orders. The proposal should include information on payment terms and conditions, ensuring transparency and compliance with procurement policies.
Document Submission Details
All documentation must be submitted in the specified format — including but not limited to technical proposals, financial bids, and eligibility certificates. Each document should be compiled into a single file not exceeding the size limit defined by the Home Department.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may receive additional considerations in the evaluation process, which aims to encourage local vendors and promote entrepreneurial growth in the region.
Evaluation Process
The selection of the contractor will be based on a comprehensive evaluation of technical qualifications, financial submissions, and past performance. The criteria include adherence to the tender guidelines and the quality of proposed meal options.
Delivery Locations
The meals must be delivered to designated locations within the Gujarat state, as outlined in the detailed instructions provided in the tender documentation.
Contact Information
For further details, specifications, and submission guidelines, interested parties should refer to the official documents provided by the Home Department, Gujarat. It is crucial to follow the outlined procedures to ensure compliance and proper communication regarding the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in food services, possessing necessary local health certifications, and demonstrating a minimum experience of two years in catering for large events. Suppliers must provide proof of compliance with health standards and submit valid operational licenses.
Bidders must present a valid food safety certification, a business registration certificate, and any other relevant compliance documentation. These certificates ensure that the bidder meets local legal standards regarding food preparation and catering services.
To participate in this tender, bidders must register on the government’s tender portal, creating an account that allows for submission of proposals. All required documentation must be uploaded during this registration process to facilitate eligibility checks.
Submissions should adhere to the specified formats in the tender documents, typically requiring PDFs for technical and financial proposals, ensuring compatibility with submission platforms. Adhering to these accepted document formats is crucial for maintaining organization and avoiding processing delays.
The tender acknowledges the challenges faced by Micro, Small and Medium Enterprises (MSEs) and offers provisions such as relaxation in qualifying criteria and supportive evaluation processes. This initiative is part of a broader effort to nurture local businesses and comply with Make in India policies, encouraging participation from local entrepreneurs.
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