Tender Title: Self - Contained Drinking Water Coolers (V3) as per IS 1475
Reference Number: GEM/2025/B/6160003
Issuing Authority/Department: Home Department Gujarat
The Self - Contained Drinking Water Coolers (V3) tender aims to procure high-quality coolers that meet the standards outlined by IS 1475. The main objective of this procurement is to enhance the availability and quality of drinking water in various public facilities across Gujarat, thus promoting health and well-being among citizens.
Scope of Work and Objectives
The scope of work includes the supply and delivery of 25 self-contained drinking water coolers that are compliant with IS 1475 specifications. Suppliers are required to demonstrate their capability in delivering the complete unit as well as ensuring after-sales maintenance and support. This tender is expected to foster a competitive environment that encourages high standards of quality and service, ensuring vendors are committed to delivering products that fulfill the operational needs of public health facilities.
Eligibility Criteria
To participate in this tender, potential bidders must meet specific eligibility criteria outlined by the Home Department. Eligible bidders should be registered entities with the necessary expertise and capability to supply drinking water coolers in compliance with the specified standards. Additional requirements may include relevant industry certifications and previous experience in similar contracts.
Technical Requirements
The required technical specifications for the coolers include:
- Compliance with IS 1475 standards
- Energy efficiency ratings
- Durability and maintenance provisions Bidders are expected to provide detailed specifications, including dimensions, cooling capacity, and energy consumption.
Financial Requirements
Bidders must deliver a comprehensive financial proposal, including pricing for goods supplied, any applicable taxes, and shipping costs. It is essential that each vendor adheres to the budget outlined in the tender to ensure competitive bidding.
Document Submission Details
Bids must be submitted in accordance with the specified document formats as outlined by the Home Department. Documentation may need to be submitted electronically or in hard copy, depending on the submission guidelines. Detailed information regarding submission methods will be provided to bidders post-qualification.
Special Provisions
This tender is particularly favorable to Micro, Small, and Medium Enterprises (MSEs). MSEs that comply with regulatory standards will receive assistance in the procurement process, facilitating a supportive environment for startups and smaller enterprises to engage in government supply contracts.
Evaluation Process
The evaluation of proposals will be based on a structured assessment of technical capabilities, compliance with specifications, and financial offers. Bids will be reviewed to ensure alignment with technical standards, quality assurance measures, and pricing competitiveness. Only qualified submissions will proceed to the final evaluation stage.
Delivery Locations
Successful bidders will be required to deliver the coolers to designated public facilities across Gujarat as instructed in the procurement documentation. Delivery timelines must adhere to the agreed parameters outlined in the tender proposal.
Contact Information
For further queries regarding this tender, bidders may reach out to the issuing authority. The Home Department Gujarat is committed to addressing all inquiries to ensure fair and transparent bidding processes.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the necessary industry certifications, and having experience in similar supply contracts. Vendors should ensure they meet all qualifications as outlined in the tender documentation to qualify for submission.
The coolers must comply with IS 1475 standards, focusing on safety and energy efficiency. Bidders should provide details about cooling capacity, dimensions, energy ratings, and maintenance instructions to ensure compliance with the tender’s technical requirements.
The financial proposal must detail the total cost of each unit, including any taxes and shipping fees. Bidders should ensure their pricing aligns with competitive markets while meeting the budgetary guidelines set forth by the Home Department for this tender.
Tender documentation must be submitted using specified formats as stated in the tender guidelines. Both electronic and hard copy submissions may be accepted, and all submissions must be made by the outlined submission deadline to ensure consideration.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), providing them with advantages throughout the procurement process. MSEs are encouraged to apply, and they may receive assistance in complying with the necessary documentation and requirements to enhance their chances of success in the tendering process.
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