Home Department Madhya Pradesh Tenders (GEM/2025/B/6135169)
Scanner (V2)
Tender Timeline
Tender Title: Supply and Installation of Scanners (V2)
Reference Number: GEM/2025/B/6135169
Issuing Authority: Home Department, Madhya Pradesh
The Home Department of Madhya Pradesh is inviting bids for the Supply and Installation of Scanners (V2) through the Government e-Marketplace (GEM). This tender aims to procure 50 units of high-performance scanners to enhance the efficiency and accuracy of document handling and retrieval in various departmental operations. The scope of work includes not only the supply of the scanners but also their complete installation, configuration, and necessary training for personnel.
Scope of Work and Objectives
The primary objectives of this tender are to ensure the procurement of advanced scanners that meet the functional requirements of the Home Department. The selected vendor will be responsible for providing scanners with robust specifications capable of handling a high volume of documents efficiently. The installation must be performed in accordance with the department's operational needs, ensuring minimal disruption to ongoing activities.
Eligibility Criteria
To qualify for this tender, bidders must fulfill the following eligibility criteria:
- Must be a Registered Entity in India.
- Provide valid GST registration.
- Have a minimum of five years of experience in similar supplies.
- Provide evidence of completed contracts for the supply and installation of scanners or similar equipment.
Technical Requirements
The technical specifications that bidders must comply with include:
- The scanner should be capable of digital and physical document scanning.
- High-resolution output with a minimum of 600 DPI.
- Support for duplex scanning.
- Integrated software for document management.
- Network compatibility for ease of integration with existing systems.
Financial Requirements
Bidders must submit a financial proposal including the total cost for the supply and installation of the scanners, along with any applicable taxes. Additionally, all financial documents should be accompanied by an Earnest Money Deposit (EMD) in accordance with tender requirements.
Document Submission Details
Proposals must be submitted electronically through the GEM platform. All required documents, such as technical bids, financial bids, eligibility proofs, and certificates, should be formatted in PDF and uploaded before the submission deadline.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and includes provisions intended to support Startups in accordance with the government’s directives. These bids will be given preference in evaluations to foster local business involvement in government procurement.
Evaluation Process
The evaluation will be based on the quality and price of the bids. Bidders will be assessed on their compliance with technical specifications, delivery timelines, and overall financial competitiveness. An initial screening of eligibility criteria will also be conducted.
Delivery Locations
The successful bidder will be required to deliver the scanners to various locations as specified by the Home Department within Madhya Pradesh.
Contact Information
For inquiries related to this tender, bidders can reach out via email to the official procurement contact at dsp_provisioning@mppolice.gov.in.
This comprehensive call for tenders aims to align with the state’s ongoing modernization efforts in document management and processing. Vendors interested in participating must adhere closely to the technical and financial requirements laid forth to ensure their proposals are considered.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include being a registered entity in India, possessing a valid GST registration, and having a minimum of five years of experience in similar supplies. Additionally, vendors must provide proof of previously completed contracts for the supply and installation of scanners to demonstrate their capabilities.
Vendors must submit valid certificates including GST registration certificates, proof of experience, and quality compliance certifications relevant to the scanners being supplied. Compliance with technical specifications also necessitates additional technical certifications that may be specified during the evaluation.
The registration process for this tender involves creating an account on the Government e-Marketplace (GEM) platform. Bidders must thoroughly fill out all necessary fields, submit required documents, and ensure their profiles are complete before submitting a bid.
Payment terms typically involve an advance payment upon order confirmation, with the remaining balance payable upon successful delivery and installation of the scanners. Detailed payment timelines will be outlined in the tender documents.
Micro, Small, and Medium Enterprises (MSEs) can benefit from special provisions outlined in government procurement policies, which may include price preference during evaluations and reduced documentation requirements. These are intended to promote local businesses and startups, enhancing their competitiveness in the bid evaluation process.
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