Tender Title: X Ray Baggage Inspection System as per MHA QR (V3)
Reference Number: GEM/2025/B/6097174
Issuing Authority: Home Department Odisha
The tender for the X Ray Baggage Inspection System as per MHA QR (V3) aims to procure advanced screening technology for ensuring security in various facilities governed by the Home Department of Odisha. This initiative focuses on the installation of high-quality baggage inspection systems, which are essential for enhancing security protocols at checkpoints, public places, and government facilities.
Scope of Work and Objectives
The primary objective of this tender is to solicit proposals for the supply and installation of X Ray baggage inspection systems. The contracting entity will be responsible for delivering four units complying with the specifications provided by the Ministry of Home Affairs (MHA) for effective scanning of baggage. These systems must ensure high-resolution imaging, efficient detection technology, and a user-friendly interface for operators.
Eligibility Criteria
Participants must be registered entities with relevant experience in providing security equipment, specifically baggage inspection systems. Prospective bidders are encouraged to demonstrate their capabilities through previous projects and certifications in related fields.
Technical Requirements
Bidders must comply with the necessary technical specifications, including:
- Compliance with MHA Quality Requirements (V3).
- High-resolution imaging capabilities.
- User-friendly software support.
- Compatibility with existing infrastructure.
- Maintenance support and warranty provision.
Financial Requirements
Bidders are expected to provide a competitive pricing structure along with detailed breakdowns of costs. This should include all associated expenses such as delivery, installation, and training for operational staff.
Document Submission Details
All proposals must be submitted in digital format. Specific formats accepted include PDF and Word documents. Each bidder should ensure that the submission includes all required documentation such as technical specifications, financial proposals, and any relevant certificates.
Special Provisions
There are provisions to encourage the participation of Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive certain benefits to enhance their chances of contribution to the public procurement process.
Evaluation Process
The evaluation process will consider both the technical and financial proposals. The suitability and compliance of the submitted proposals with the minimum criteria established in the tender documentation will be the main points of evaluation. Successful bidders will be notified according to the outcomes of the evaluation.
Delivery Locations
The systems are to be delivered to designated locations across Odisha, as specified in the detailed tender documentation.
Contact Information
While the tender specifics are comprehensive, potential bidders are encouraged to seek clarifications through channels established on the official Home Department Odisha website or respective procurement communication mechanisms.
For those interested in this tender, it's crucial to adhere to the guidelines and ensure all documents meet the required standards. This will facilitate a smoother evaluation and selection process, paving the way for future collaborations in enhancing security infrastructure.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying baggage inspection systems. Bidders should have prior experience in relevant projects, provide references, and possess certifications from recognized bodies that validate their expertise in the field of security equipment.
Bidders must present relevant certifications that demonstrate compliance with quality standards for security equipment. This may include certifications from the Ministry of Home Affairs, quality assurance bodies, and any international standards that apply to baggage inspection systems.
Prospective bidders need to complete their registration on the appropriate procurement portal. This typically involves submitting necessary documentation to verify their business status, capabilities, and experience in delivering products related to baggage inspection systems. Successful registration will be confirmed through the email or communication provided during the registration process.
Once contractual obligations are finalized, payment terms will typically include an initial advance followed by milestone payments. Details regarding the performance security requirements and conditions for the release of payments upon satisfactory delivery will also be outlined in the contract.
MSEs are offered various benefits including preferential treatment during the evaluation process. These entities may also receive financial incentives, reduced fees for participation, and assistance in fulfilling compliance requirements related to the X Ray baggage inspection systems. This encourages broader participation and supports local businesses in contributing to public security efforts.
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