Tender Title: X Ray Baggage Inspection System as per MHA QR (V3)
Tender Reference Number: GEM/2025/B/6097297
Issuing Authority/Department: Home Department, Odisha
Scope of Work and Objectives
The objective of this tender is to procure X Ray baggage inspection systems in compliance with the MHA QR (V3) specifications. The selected supplier will provide systems that enhance security and screening efficiency at entry points. This procurement aims to bolster safety measures and ensure that all baggage is thoroughly examined to prevent potential security threats.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with applicable certifications to supply security and inspection equipment. It is essential that the bidding company has sufficient experience in providing similar systems, alongside demonstrating financial stability. Prospective bidders must also adhere to any local and national compliance regulations relating to procurement standards.
Technical Requirements
Bidders must meet specific technical requirements that include but are not limited to:
- Compliance with the prescribed MHA QR (V3) standards.
- High-resolution imaging capabilities for efficient baggage screening.
- Integration with existing security systems for seamless operations.
- Material durability and proven reliability in high-traffic environments.
Financial Requirements
Applicants should provide a comprehensive financial proposal, detailing pricing structures, including warranties, maintenance costs, and potential cost-saving solutions. All monetary commitments must align with industry standards and best practices to ensure value for investment.
Document Submission Details
All tender documents need to be submitted electronically through the designated portal. Completeness and accuracy of documentation are paramount; therefore, every submission must include all required certifications and technical proposals. Late submissions will not be accepted, and no exceptions will be made.
Special Provisions
This tender is particularly inviting to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate actively in the public procurement process. Special attention will be given to proposals demonstrating innovative approaches that satisfy both quality and budgetary constraints in accordance with government schemes.
Evaluation Process
The evaluation will be carried out based on a multi-criteria scoring system focusing on:
- Technical compliance with the MHA QR (V3) standards.
- Financial competitiveness of the proposal.
- Bidder’s historical performance and reliability in previous contracts.
The successful bidder will be announced through official communication channels and will be subject to a post-bid assessment by the Home Department.
Delivery Locations
The deliverables will be centered in various locations specified by the Home Department, with installations to take place at designated security screening points across Odisha.
Contact Information
For any inquiries regarding the tender, bidders are encouraged to contact the Home Department, Odisha, through their official communication channels. It is recommended that all communication be recorded to ensure clarity and accountability.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications, proven experience in supplying security and inspection equipment, and adherence to local procurement regulations. Additionally, bidders must demonstrate financial stability and the ability to meet technical specifications required for the X Ray baggage inspection systems outlined in the tender documentation.
The technical specifications require compliance with the MHA QR (V3) standards, which include high-resolution imaging capabilities and compatibility with existing security systems. Systems should be designed for high traffic areas and display durability and reliability under continuous use. Any bids submitted must showcase adherence to these specifications to be considered.
The payment terms will be articulated within the contract upon awarding the tender. Typically, these may include milestones correlating to the delivery and successful installation of the inspection systems. Proposals should also include pricing structures and any payment schedules to streamline the process once the contract is executed.
Bids will be evaluated based on a multi-criteria scoring system focusing on technical compliance with established specifications, financial competitiveness, and the bidder’s past performance in similar contracts. The evaluation process emphasizes transparency and fairness to ensure that the most suitable bidder is selected for the contract.
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering special provisions that may include relaxation of certain eligibility criteria, assistance in the registration process, and greater consideration during the evaluation stage. This initiative aligns with governmental efforts to boost local industry and support startups in reaching public sector markets.
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