Videography and Photography Services
Videography and Photography Services - Photography and Videography; Event Coverage, Celebration Cer
Tender Timeline
Tender Title: Videography and Photography Services
Reference Number: 3e8bb268
Issuing Authority: Home Department Uttar Pradesh
The Home Department of Uttar Pradesh invites qualified bidders to submit proposals for providing comprehensive videography and photography services. This tender includes a diverse range of event coverage services including, but not limited to, celebrations, retirement and farewell shoots, media briefings, as well as landmark and destination coverage. The projected quantity for the tender is 12.
Scope of Work and Objectives
The main objective of this tender is to secure professional photography and videography services that will effectively capture essential moments during official events and ceremonies. The work shall encompass various forms of shooting, including event photography, interviews, media briefings, and other milestone documentation. The successful bidder will be required to provide high-resolution images and videos, along with post-production editing to meet quality standards.
Eligibility Criteria
To qualify for participation in this tender, bidders must demonstrate their capability through several criteria. These include having a valid registration as a service provider in videography and photography, possessing previous experience in similar site-specific projects, and showcasing a portfolio of past work. Additionally, bidders must comply with all regulatory requirements applicable for such services.
Technical Requirements
The technical requirements for this tender include:
- High-quality cameras and videography equipment.
- A minimum of two years experience in photography and videography services.
- Skilled personnel who have undergone formal training in multimedia and event coverage.
- Ability to deliver both digital and print formats of the media produced.
Financial Requirements
In consideration of the financial aspects, all bidders must provide a detailed cost proposal which includes, but is not limited to, service fees, any required materials or equipment, and incidental costs. The bidders must ensure that their bids are fully inclusive of any fiscal responsibilities, including but not limited to taxation.
Document Submission Details
Bidders are required to submit their proposals electronically via the designated online portal. All submissions must comply with the specified formats and guidelines provided in the tender documentation. Ensure all necessary documents are attached at the time of submission, including proof of registration, compliance certifications, and the detailed financial proposal.
Special Provisions
This tender allows for additional benefits to Micro, Small, and Medium Enterprises (MSEs) and startups, promoting participation from local businesses. These entities may be given favorable consideration during evaluation.
Evaluation Process
The evaluation of bids will be based on several factors including technical capability, financial competitiveness, and adherence to the eligibility criteria. Each proposal will be assessed to ensure that it meets the scope requirements and quality standards set forth by the Home Department of Uttar Pradesh.
Delivery Locations
The services are to be delivered across various locations within Uttar Pradesh, based on the specific requirements of the events covered. Each location will be verified with the successful bidder prior to service delivery.
Contact Information
Further inquiries regarding this tender can be directed to the Home Department. However, please note that specific direct contact details are not provided in this documentation.
In conclusion, potential bidders are encouraged to thoroughly review all tender specifications and submit their best proposals in accordance with the guidelines established. This is a significant opportunity for experienced photography and videography service providers looking to contribute to noteworthy events undertaken by the Home Department of Uttar Pradesh.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in videography and photography services with valid documentation. Bidders should demonstrate relevant experience through a portfolio of past projects and comply with all local regulations that govern such services.
Submitting bids requires bidders to provide copies of their certificates of registration, any relevant commercial licenses, and proof of compliance with quality standards in photography and videography services. This includes any certification related to ISO standards if applicable.
To participate in this tender, bidders must register on the official online procurement portal where the tender is hosted. Following registration, details specific to submission including the required documentation and formats will be provided.
All documents must be submitted in electronic format, preferably PDFs, as indicated on the tender portal. Any additional document formats deemed necessary for supporting evidence should also comply with the submission guidelines set forth in the tender documentation.
Payment terms will typically be outlined in the tender documentation, mentioning the schedule of payments based on milestones or deliverables as agreed upon in the final contract. Bidders should include their payment schedules within their financial proposals.
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