Title: Annual Rate Contract for Videography and Photography Services

Title: Annual Rate Contract for Videography and Photography Services

Reference Number: 1299a6456

Issuing Authority/Department:

Urban Development and Urban Housing Department, Gujarat

Scope of Work and Objectives:

This tender seeks qualified vendors to provide Videography and Photography Services for the Surendranagar Municipal Corporation. The scope encompasses the provision of high-quality videography, photography, and related multimedia services for various municipal activities. The requirement is an annual rate contract that ensures availability as and when the services are needed. The intent is to document significant events, projects, and programs implemented by the municipal corporation, enhancing community engagement and preserving historical records.

Eligibility Criteria:

To participate in this tender, bidders must meet specific eligibility criteria. This includes being a duly registered entity in India, possessing a valid pan card, GST registration, and having prior experience in similar services. The authority may also emphasize the importance of evaluated past work that aligns with photography and videography for public or governmental projects.

Technical Requirements:

Bidders are expected to have cutting-edge equipment, including high-definition cameras, drones for aerial photography, and related accessories. Proposals must include detailed equipment lists and the qualifications as well as experience of the team members who will be executing the services. Moreover, adherence to industry-standard technical quality specifications is necessary for all submitted material.

Financial Requirements:

Bidders must submit their financial proposals, which should reflect a clear breakdown of rates for different types of services offered — covering daily rates, special event pricing, and any additional costs related to post-production work. Financial stability documentation may also be required to demonstrate the capacity to meet financial obligations under the contract.

Document Submission Details:

All necessary documentation, including technical and financial proposals, must be submitted in the required format as specified in the tender details. Submission methods may include electronic formats through an online portal, and it is crucial to adhere to file type requirements, ensuring that submissions are made before the designated closing period.

Special Provisions:

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Relevant benefits will be available to eligible bidders, promoting inclusivity and the opinions of emerging entities within the videography and photography sector.

Evaluation Process:

Proposals will undergo a thorough evaluation process based on predefined criteria formulated by the Urban Development and Urban Housing Department. This will take into account technical capability, financial viability, and past experience. The evaluation aim is to select vendors that provide the best overall value to the municipal corporation, while meeting all compliance and quality standards.

Delivery Locations:

Services will primarily be required at various locations in Surendranagar, Gujarat, as directed by the municipal authority. Specific locations will be provided to the selected contractor as projects arise throughout the contract period.

Contact Information:

For more information regarding the tender and for any queries, participants are encouraged to refer to the official website or contact the designated authority within the Urban Development and Urban Housing Department.