Annual Rate Contract for Videography and Photography Services
Videography and Photography Services - Photography and Videography; Annual Rate Contract for Videog
Tender Timeline
Tender Title: Annual Rate Contract for Videography and Photography Services
Tender Reference Number: 1bb9fe87e
Issuing Authority/Department:
Urban Development and Urban Housing Department, Gujarat
Scope of Work and Objectives
This tender seeks to establish an Annual Rate Contract for Videography and Photography Services for events and activities organized by the Surendranagar Municipal Corporation. The primary objective is to provide high-quality videography and photography services that effectively capture municipal events, ensuring comprehensive multimedia documentation for public display and archival purposes.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Must be a registered service provider in the field of videography and photography services.
- Must have prior experience in handling similar projects, preferably for governmental or municipal bodies.
- Must possess valid certificates and permissions to operate in the state of Gujarat.
- Must comply with local regulations and quality standards.
Technical Requirements
Bidders must have the capability to deliver the following:
- High-definition videography and photography equipment.
- Skilled personnel with appropriate qualifications and experience in videography and photography.
- Ability to provide post-production services, including editing and final delivery in multiple formats.
- Capability to cover various types of municipal events, including but not limited to public meetings, cultural programs, and other official activities.
Financial Requirements
- Bidders must submit a complete financial proposal as part of their submission.
- The financial bid should include all costs associated with the delivery of the videography and photography services, including labor, equipment rental, transport, and post-processing.
Document Submission Details
Interested parties must submit their proposals through the designated online procurement platform. All required documents should be included in the submission package, and the submission must adhere to the specified formats and guidelines outlined in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders belonging to these categories may receive preferential treatment during the evaluation process to promote inclusivity and support local businesses.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with the eligibility criteria.
- Quality and creativity of previous work samples.
- Financial bidding and overall cost-effectiveness.
- Compliance with technical and quality specifications.
Delivery Locations
The services must be rendered within the jurisdiction of the Surendranagar Municipal Corporation, covering all designated event locations as instructed.
Contact Information
For any queries or further details regarding the tender, bidders are encouraged to reach out through the official communication channels provided in the tender document.
By participating in this tender, bidders support the development of municipal services while also harnessing the opportunity for professional growth and recognition in the videography and photography domain.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the field of videography and photography services, having prior experience with similar projects, and valid operational certificates within Gujarat. Bidders must originate from the region or have a local office to ensure compliance with further local regulations.
Bidders must procure specific certificates attesting to their qualifications, including business registration documents, tax compliance certificates, and relevant industry certifications. Moreover, technical certificates verifying the proficiency of equipment and personnel are crucial to meet the technical specifications required in the tender.
To register for this tender, bidders need to create an account on the designated procurement platform. The registration process involves completing an online form, submitting necessary documents for verification, and agreeing to the terms and conditions set forth by the Urban Development and Urban Housing Department.
Payment terms will be outlined in the contract upon successful bid evaluation and selection. Typically, payment may be divided into milestones based on the delivery stages of services rendered. It is essential to review the payment terms specified in the tender documentation for accurate compliance.
Micro, Small, and Medium Enterprises may avail themselves of special provisions during the evaluation process, ensuring they receive fair consideration. MSEs are encouraged to participate, which aligns with government initiatives to promote local economies and facilitate growth for small businesses in the videography and photography sector. Compliance with ‘Make in India’ policies may also be considered favorably during evaluations.
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