Horticulture and Food Processing Department, Madhya Pradesh Tenders (GEM/2025/B/6160612)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Commercial; INSTAL
Tender Timeline
Tender Title: Installation and Service of Water Cooler with RO System
Tender Reference Number: GEM/2025/B/6160612
Issuing Authority/Department: Horticulture and Food Processing Department, Madhya Pradesh
The Horticulture and Food Processing Department of Madhya Pradesh is seeking qualified service providers for the Repair, Maintenance, and Installation of Plant/ Systems/Equipments, specifically focusing on the Installation and Service of a Water Cooler of 700 LTR with an RO System of 50 LTR, amounting to a total requirement of 14 units. This tender aims to enhance the accessibility and quality of processed water within various departmental facilities, ensuring the provision of safe and hygienic drinking water facilities.
Scope of Work and Objectives
The primary objectives of this tender include:
- Comprehensive installation of 14 units of water coolers complete with RO systems.
- Regular maintenance services to ensure operational efficiency post-installation.
- Assessment of technical requirements to ensure compliance with safety and quality standards.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria, which include:
- Must be a legally registered entity capable of providing the required services within Madhya Pradesh.
- Must have prior experience in the installation and maintenance of similar systems.
- Compliance with local procurement regulations and quality standards.
Technical Requirements
Bidders are required to possess relevant technical expertise and certifications that demonstrate their capability to perform the installations effectively. This includes:
- Certification for handling and installing RO systems.
- Adherence to industry standards for safety and quality in equipment installation.
Financial Requirements
Bidders must demonstrate their financial stability and the capability to manage project costs effectively. This includes:
- Submission of financial statements for the previous fiscal year.
- Evidence of financial capacity to undertake the project without external delay.
Document Submission Details
All required documents should be submitted electronically through the designated portal by the specified deadline. Bidders should ensure that all documentation is complete and accurately reflects their qualifications and capabilities in delivering the tender requirements.
Special Provisions
The tender may provide specific incentives or provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation in government tenders. Detailed guidelines regarding these provisions will be specified in the tender documentation.
Evaluation Process
Submissions will undergo a rigorous evaluation process, which will assess:
- Compliance with the technical specifications.
- Financial viability and potential cost implications.
- Evaluation criteria set forth in the tender documentation.
Delivery Locations
The service providers will be required to deliver and install the water coolers within designated departmental locations across Madhya Pradesh.
Contact Information
For any inquiries regarding the tender, please reach out to the Horticulture and Food Processing Department through the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in similar installations and compliance with local procurement regulations. Additionally, financial stability is critical, as bidders must demonstrate the ability to manage project costs effectively.
Bidders must adhere to specified technical specifications, including certifications for handling and installing RO systems, as well as compliance with industry safety standards. Detailed specifications will be outlined in the tender documents.
Yes, bidders are usually required to submit an Earnest Money Deposit (EMD) as part of their financial commitment to the tender. This deposit may be required to ensure the seriousness of the bid and is refundable upon fulfilling the contract conditions.
All documentation must be submitted electronically through the stipulated online portal. It is essential for bidders to ensure all required documents are complete and submitted before the upcoming submission deadline.
The tender process includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage their participation. These benefits may include financial assistance, reduced eligibility criteria, and expedited processing of their tenders, enhancing their competitiveness in public procurement.
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