INDIAN OIL CORPORATION LIMITED Tender by Marketing Division (GEM/2025/B/6159576)
Custom Bid for Services - Design, Engineering and Project Management Consultancy for revamping of V
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Tender Title: Design, Engineering and Project Management Consultancy for Revamping of VRF Systems
Reference Number: GEM/2025/B/6159576
Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas
The scope of work encompasses the Design, Engineering, and Project Management Consultancy for the revamping of Variable Refrigerant Flow (VRF) based air conditioning systems at IndianOil Bhavan, Southern Regional Office, Chennai. This project aims to enhance the existing HVAC infrastructure with a focus on energy efficiency, sustainability, and modernization of the current systems. The objectives include reducing operational costs, improving occupant comfort, and adhering to environmental regulations.
Eligibility Criteria
Eligible bidders must be registered entities with experience in similar projects. A valid registration under appropriate authority and compliance with local regulations is required. Additionally, bidders should possess technical expertise and proven capability in managing HVAC systems and consultancy services.
Technical Requirements
Bidders must demonstrate technical proficiency in designing, engineering, and executing HVAC projects, particularly in revamping VRF systems. Compliance with standards relevant to HVAC installations and operations is essential, along with certifications that validate competencies in the domain.
Financial Requirements
Interested parties must provide evidence of financial stability, including previous project contracts and financial statements from the last financial year. Bidders may also be required to submit an Earnest Money Deposit (EMD), which will be specified in the tender documents.
Document Submission Details
All tender documents must be submitted electronically through the designated procurement platform. Bidders should ensure that their submissions are complete and adhere to the specified format. Incomplete submissions may lead to disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from relaxed eligibility criteria as part of the government’s initiative to support local businesses. Specific provisions will be highlighted in the tender documents.
Evaluation Process
The evaluation will be based on predefined criteria, including technical capabilities, past performance, and financial soundness. A merit-based selection process will ensure that the most qualified bidder is awarded the contract.
Delivery Locations
The primary delivery location is IndianOil Bhavan, Southern Regional Office, Chennai. Bidders must outline their capabilities to handle logistics and on-site execution effectively.
Contact Information
For inquiries related to the tender, please refer to the contact details available in the tender documents. Ensure that all communication is directed through official channels only.
This tender offers a significant opportunity for firms specializing in HVAC systems to demonstrate their capabilities and secure a valuable engagement with the Indian Oil Corporation Limited. Bidders are encouraged to meticulously review all tender guidelines and prepare their submissions well in advance to ensure compliance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of executing similar projects. Bidders must demonstrate technical expertise in HVAC systems, particularly related to VRF systems. Furthermore, they should provide valid certifications and documentation that showcase their compliance with industry standards. Financial statements from the last year are necessary to prove economic stability, and any MSEs or startups may benefit from relaxed eligibility criteria as per government provisions.
Bidders are required to submit various certificates demonstrating their qualifications and experience in HVAC project management. This may include project completion certificates, quality compliance certificates, and any relevant ISO certifications. Evidence of participation in similar contracts or projects will reinforce the bidder’s capability to handle the requirements of this tender successfully.
The registration process involves creating an account on the official procurement platform designated for this tender. Bidders must provide basic information about their company, including business registration details and relevant documents. Once registered, bidders can access tender documents and submit their proposals following the specified guidelines.
Bidders must submit documents in PDF or other specified electronic formats as stated in the official tender documents. Ensuring documents are formatted correctly is crucial for maintaining clarity and compliance. Submissions in unsupported formats may lead to disqualification, so bidders should carefully review the submission guidelines provided in the tender.
The tender provisions for Micro, Small, and Medium Enterprises (MSEs) and startups include relaxed eligibility criteria to encourage participation from local businesses. These provisions may involve easier compliance with certain financial and technical requirements, support in the tendering process, and potential benefits in scoring during the evaluation phase to ensure a fair opportunity for smaller enterprises in securing government contracts.
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