NA Tender by Kolkata Port Trust (GEM/2025/B/6158040)

Tender Title: Custom Bid for Services - Design, Engineering, Procurement, Supply, Installation, Testing & Commissioning of Solar PV Power Plant

Reference Number: GEM/2025/B/6158040

Issuing Authority: Ministry of Ports, Shipping and Waterways

The Ministry of Ports, Shipping and Waterways is inviting eligible bidders to submit proposals for the Design, Engineering, Procurement, Supply, Installation, Testing, and Commissioning of a 75 kWp on-grid Solar PV Power Plant at the Port Hospital Annex building located in Haldia Township of Haldia Dock. This custom bid encompasses not only the installation of the solar power plant but also includes a 5-year defect liability period, ensuring the maintenance and operational efficiency of the installed system.

Scope of Work and Objectives

The primary objective of this tender is to promote sustainable energy solutions by setting up a solar power facility that will not only supply renewable energy to the Port Hospital but also reduce reliance on traditional energy sources. The selected contractor will be responsible for all phases of the project, which includes:

• Design of the solar PV system tailored to the specific needs of the Port Hospital.
• Engineering methodologies that adhere to national safety and quality standards.
• Procurement of high-quality materials necessary for the installation.
• Supply and installation of the solar panels and auxiliary components.
• Testing the system to ensure it meets specified performance criteria.
• Commissioning the plant and providing operational training.
• Committing to a 5-year defect liability period for maintenance and repairs.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Be a registered entity with relevant experience in solar power projects.
• Have previous experience in executing similar works and must provide evidence of successful project completion.
• Must comply with all local regulatory requirements regarding environmental and safety standards.

Technical Requirements

Bidders are required to provide:

• Detailed project plans including technical specifications of the solar PV equipment.
• Quality assurance methodologies that meet industry standards.
• Compliance certificates for the materials proposed.

Financial Requirements

All bidders must submit a financial proposal that includes:

• An earnest money deposit (EMD) as specified in the tender document.
• Performance security details covering a percentage of the total contract value.
• Comprehensive breakdown of costs pertaining to the design, installation, and maintenance phases.

Document Submission Details

Interested parties need to submit their proposals electronically through the designated portal. All submissions should include:

• Complete credentials of the bidding entity.
• Technical and financial bids must be clearly marked and submitted within the specified timeframe.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits tailored for startups under the Make in India initiative. Specific provisions may include:

• Relaxed financial criteria.
• An enhanced scope for public procurement that favors local content.

Evaluation Process

Proposals will be evaluated based on the following criteria:

• Technical competency and expertise shared in the bid documents.
• Financial viability and the cost-effectiveness of the proposal.
• Compliance with all regulatory and quality requirements.

Delivery Locations

The execution of services will occur in Haldia Township at the specified location of the Port Hospital Annex building.

Contact Information

For more information, potential bidders should refer to the official website or the relevant departmental contact.